Job Description
Robert Half is working with a well-established real estate development and management organization identify an experienced Project Coordinator & Contracts Administrator to join their growing team. This company has decades of expertise across residential, commercial, and mixed-use developments and is recognized for delivering complex, high-quality projects across the region. This position offers an opportunity to work alongside experienced project teams and legal leadership while supporting critical contract administration, procurement coordination, billing, and project operations functions. Position Overview The Project Coordinator & Contracts Administrator will play a key role in supporting multiple active development and construction projects through comprehensive contract administration and project coordination. This individual will manage the full lifecycle of contracts while serving as a liaison between internal stakeholders, consultants, subcontractors, vendors, and clients. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple deadlines in a fast-paced environment while maintaining accuracy and professionalism. Key Responsibilities Manage the full lifecycle of contracts from intake and drafting through execution, billing, and closeout Review and process contracts, purchase orders, change orders, and related documentation with a high level of accuracy Coordinate with project managers, accounting teams, subcontractors, consultants, and legal counsel throughout the contracting process Assist in developing contracts that minimize financial risk and ensure compliance with applicable laws, policies, and regulations Support procurement activities including preparation of RFQs, RFPs, and bid packages Analyze proposals and contract requirements and provide recommendations to project stakeholders Maintain contract tracking systems and ensure all changes and updates are properly documented and communicated Prepare monthly client billings and track project-related expenses against budgets and cost codes Process subcontractor invoices and verify required compliance documentation including lien waivers and insurance certificates Maintain organized and audit-ready project documentation including contracts, RFIs, submittals, drawings, and billing records Assist with project closeout activities and final document collection Work collaboratively across departments to ensure projects, contracts, and billing activities remain on schedule Operate with urgency and accountability while supporting multiple active projects simultaneously Qualifications Bachelor's degree preferred; equivalent combination of education and relevant experience will also be considered Minimum of 4 years of Contracts Administration experience within the Architecture, Engineering, and Construction (AEC) industry Experience preparing RFQs, RFPs, and onboarding consultants, contractors, and vendors Strong background drafting, reviewing, negotiating, and finalizing construction and design contracts Knowledge of standard contract language, compliance requirements, and risk mitigation practices Understanding of AIA billing procedures, project costing, and contract management processes Ability to manage high-volume contracts and competing deadlines with strong attention to detail Proficiency with Microsoft Office Suite, Adobe Acrobat, Excel, and procurement/project management systems Strong written and verbal communication skills Ability to work independently while effectively prioritizing multiple concurrent projects Strong analytical thinking and problem-solving abilities Proven ability to identify risks, escalate concerns appropriately, and drive resolutions Positive, responsive, and professional work ethic with a high level of integrity Willingness to learn and utilize AI-driven tools and technologies to improve efficiency and accuracy
