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Robert Half Logo Robert Half · IT - Administration

Project Coordinator & Contracts Administrator

United States, Foster City · Job Posted May 13, 2026
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Job Description

Robert Half has an exciting temp to hire opportunity with a highly respected real estate development firm with a long-standing presence across the Bay Area. With more than four decades of leadership in residential, commercial, and mixed-use development, they have delivered over 21 million square feet of transformative projects and continue to shape some of Northern California’s most notable communities. We are seeking an experienced Project Coordinator & Contracts Administrator to support active development projects through full-cycle contract administration, project coordination, and financial documentation management. This is an excellent opportunity for a detail-driven professional who thrives in fast-paced development environments and enjoys partnering across legal, project, and operational teams.

Job Responsibility

  • Manage the full lifecycle of contracts, from intake and drafting through execution, billing, amendments, and closeout
  • Review, prepare, and process contracts, purchase orders, and change orders while ensuring compliance with legal and company standards
  • Coordinate vendor onboarding for architects, engineers, consultants, subcontractors, and construction partners
  • Prepare procurement documents including RFQs, RFPs, and bid packages
  • Analyze proposals and bids and provide project teams with organized contract recommendations
  • Maintain contract tracking systems, deadlines, renewals, and status reporting across multiple active projects
  • Support monthly construction billing processes, including preparation of client invoices and progress billings
  • Process subcontractor invoices and verify all required documentation, including insurance certificates, lien releases, and compliance records
  • Track and code project-related expenses accurately against cost codes in accounting systems
  • Maintain organized project documentation including contracts, drawings, RFIs, submittals, and closeout records
  • Coordinate project closeout documentation for subcontractors, suppliers, and consultants
  • Identify contractual risk issues and escalate appropriately in collaboration with legal counsel
  • Ensure contract terms align with federal, state, local regulations, and internal policies
  • Collaborate across project managers, accounting teams, site leadership, and external partners to maintain project continuity
  • Assist in implementing process improvements and leveraging technology/AI tools to improve efficiency and documentation accuracy

Requirements

  • Bachelor’s degree preferred
  • equivalent relevant work experience will also be considered
  • Minimum 4 years of contracts administration experience within construction, architecture, engineering, or real estate development
  • Strong experience drafting and administering construction and consultant contracts
  • Experience preparing RFQ/RFP documentation and coordinating vendor procurement processes
  • Working knowledge of AIA billing, construction cost tracking, and contract compliance
  • Proficiency in Microsoft Office Suite, especially Excel and Word, along with Adobe Acrobat
  • Experience with procurement and project management systems such as Procure or similar platforms
  • Strong understanding of standard contract language, terms, and risk mitigation practices
  • Excellent written and verbal communication skills
  • Highly organized with strong attention to detail and documentation accuracy
  • Ability to prioritize multiple deadlines and projects in a dynamic environment
  • Strong independent judgment and problem-solving skills
  • Proven ability to work with minimal oversight while managing cross-functional coordination
  • Professional demeanor with a high level of accountability, discretion, and integrity
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Project Coordinator & Contracts Administrator

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  • Manage the full contract lifecycle, including contracts, purchase orders, change orders, renewals, and closeout documentation
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What we offer
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
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Project Coordinator & Contracts Administrator

Robert Half is working with a well-established real estate development and manag...
Location
Location
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Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
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Requirements
Requirements
  • Bachelor’s degree preferred
  • equivalent combination of education and relevant experience will also be considered
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  • Manage the full lifecycle of contracts from intake and drafting through execution, billing, and closeout
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Project Coordinator & Contracts Administrator

Our client, a highly respected real estate development firm in the Bay Area, is ...
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Contracts Administrator

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Salary:
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Requirements
  • Experience managing contracts in an administrative, commercial, or procurement-focused environment.
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