CrawlJobs Logo

Project Coordinator & Contracts Administrator

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Foster City

Category Icon
Category:
IT - Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

Robert Half has an exciting temp to hire opportunity with a highly respected real estate development firm with a long-standing presence across the Bay Area. With more than four decades of leadership in residential, commercial, and mixed-use development, they have delivered over 21 million square feet of transformative projects and continue to shape some of Northern California’s most notable communities. We are seeking an experienced Project Coordinator & Contracts Administrator to support active development projects through full-cycle contract administration, project coordination, and financial documentation management. This is an excellent opportunity for a detail-driven professional who thrives in fast-paced development environments and enjoys partnering across legal, project, and operational teams.

Job Responsibility:

  • Manage the full lifecycle of contracts, from intake and drafting through execution, billing, amendments, and closeout
  • Review, prepare, and process contracts, purchase orders, and change orders while ensuring compliance with legal and company standards
  • Coordinate vendor onboarding for architects, engineers, consultants, subcontractors, and construction partners
  • Prepare procurement documents including RFQs, RFPs, and bid packages
  • Analyze proposals and bids and provide project teams with organized contract recommendations
  • Maintain contract tracking systems, deadlines, renewals, and status reporting across multiple active projects
  • Support monthly construction billing processes, including preparation of client invoices and progress billings
  • Process subcontractor invoices and verify all required documentation, including insurance certificates, lien releases, and compliance records
  • Track and code project-related expenses accurately against cost codes in accounting systems
  • Maintain organized project documentation including contracts, drawings, RFIs, submittals, and closeout records
  • Coordinate project closeout documentation for subcontractors, suppliers, and consultants
  • Identify contractual risk issues and escalate appropriately in collaboration with legal counsel
  • Ensure contract terms align with federal, state, local regulations, and internal policies
  • Collaborate across project managers, accounting teams, site leadership, and external partners to maintain project continuity
  • Assist in implementing process improvements and leveraging technology/AI tools to improve efficiency and documentation accuracy

Requirements:

  • Bachelor’s degree preferred
  • equivalent relevant work experience will also be considered
  • Minimum 4 years of contracts administration experience within construction, architecture, engineering, or real estate development
  • Strong experience drafting and administering construction and consultant contracts
  • Experience preparing RFQ/RFP documentation and coordinating vendor procurement processes
  • Working knowledge of AIA billing, construction cost tracking, and contract compliance
  • Proficiency in Microsoft Office Suite, especially Excel and Word, along with Adobe Acrobat
  • Experience with procurement and project management systems such as Procure or similar platforms
  • Strong understanding of standard contract language, terms, and risk mitigation practices
  • Excellent written and verbal communication skills
  • Highly organized with strong attention to detail and documentation accuracy
  • Ability to prioritize multiple deadlines and projects in a dynamic environment
  • Strong independent judgment and problem-solving skills
  • Proven ability to work with minimal oversight while managing cross-functional coordination
  • Professional demeanor with a high level of accountability, discretion, and integrity

Additional Information:

Job Posted:
May 13, 2026

Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Project Coordinator & Contracts Administrator

Contracts administrator / project co-ordinator

Polyseal Group is a market leader specialising in Waterproofing, Facade Refurbis...
Location
Location
Australia , St. Peters, NSW
Salary
Salary:
Not provided
polyseal.com.au Logo
Polyseal Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Ideally you will have some experience in a similar role
  • Possess a solid background/knowledge or degree in construction management and or quantity surveying.
  • Excellent organisation and time management skills
  • Ability to work under pressure
  • Ability to interpret building plans
  • Valid NSW Driver’s Licence & own transport
  • Excellent level of computer literacy including Excel & Word Processing
Job Responsibility
Job Responsibility
  • Produce claims and variations, contracts admin of projects
  • Preparation of monthly reports
  • EHS and Safety Paperwork and document control
  • Desire to learn and excel in the construction industry
  • A hands-on approach to the role
  • Excellent negotiation skills
  • Clear communication skills
  • You must be able to read and interpret drawings
  • You must be able to take off quantities from drawings
  • Procurement of materials
What we offer
What we offer
  • You will be joining on of Australia’s most stable and reputable subcontractors which will support and develop your career
  • A dynamic and friendly working environment
  • Competitive remuneration
  • Modern offices
  • Onsite parking
  • Part of an enthusiastic team
Read More
Arrow Right

Project Coordinator

Assist project teams with day-to-day construction administration tasks.
Location
Location
United States , Denver
Salary
Salary:
Not provided
howelldenver.com Logo
Howell Construction
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma or GED required
  • Minimum 2 years of administrative or project coordination experience required
  • 2+ years supporting construction or engineering projects preferred
  • Some background in a customer service environment preferred
  • Excellent verbal and written communication skills
  • High attention to detail and ability to work with precision
  • Strong organizational and time management skills
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
  • Familiarity with construction project management tools (e.g., Procore, Bluebeam, Vista Viewpoint)
  • Critical thinking and problem-solving abilities
Job Responsibility
Job Responsibility
  • Gather, review, input, and file project documentation including contracts, submittals, change orders, and compliance records in alignment with company and project requirements
  • Maintain document control processes and ensure timely data entry into systems such as Procore, Vista Viewpoint and shared digital folders
  • Support the preconstruction and bidding process by preparing bid invitations, distributing specifications, and assisting with compliance and regulatory documentation
  • Assist in subcontractor onboarding, including issuing subcontracts, verifying insurance and bonding documentation, and coordinating access to project platforms
  • Monitor and maintain project dashboards and administrative tracking tools to ensure timely status updates on RFIs, submittals, and other deliverables
  • Prepare standard communications, such as emails, letters, meeting minutes, and tracking logs, ensuring clarity and professional formatting
  • Coordinate, compile and issue monthly owner billings, including incorporation of subcontractor pay applications into each bill
  • Collect and follow up on required documentation for payment processing, including lien waivers, certified payroll, diversity reports, and affidavits
  • Track and support change-management activities including pricing requests, proposal generation, and the distribution of change orders
  • Act as a liaison between internal departments and subcontractors to resolve document or compliance issues quickly and efficiently
What we offer
What we offer
  • Competitive compensation
  • Bonus plan
  • Company benefits
  • Personal and professional development opportunities
  • Team bonding activities
  • Dog-friendly office environment
  • Company outings
  • Holiday celebrations
  • Community service opportunities
  • On-site fitness center
  • Fulltime
Read More
Arrow Right

Project Coordinator

This role is central to our operation in the construction industry and requires ...
Location
Location
United States , San Jose
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A proven track record in managing construction projects
  • Demonstrated ability to develop and implement comprehensive project plans
  • Experience in project billing and financial tracking
  • Strong ability to manage and maintain client engagements effectively
  • Proficiency in contract administration, ensuring all contract terms and conditions are met effectively
Job Responsibility
Job Responsibility
  • Oversee and manage construction projects to ensure successful delivery
  • Liaise with various stakeholders, including internal clients, third parties, IT, and facility leaders
  • Administer contracts to ensure adherence to agreed service delivery standards
  • Provide leadership, support, and motivation to establish a strong presence on-site
  • Coordinate move management activities and manage space, storage, furniture, and equipment audits
  • Maintain project filing system and ensure all project documents are created in accordance with guidelines
  • Keep the client informed at all times of project progress
  • Attend meetings and undertake supporting activities as required, such as preparation of notes
  • Maintain accurate records for project expenses
  • Demonstrate flexibility and adaptability in response to various work environments
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Construction Contract Administrator

The Construction Contract Administrator will be responsible for managing the con...
Location
Location
Canada , Winnipeg
Salary
Salary:
Not provided
republicarchitecture.ca Logo
Republic Architecture Inc
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Preference will be given to applicants with strong leadership and interpersonal skills
  • Proven track record of successfully completing building projects
  • Candidates must be flexible, adaptable, and have strong management and organizational skills
  • Registration with a provincial architectural association is an asset but not required
Job Responsibility
Job Responsibility
  • Managing the construction administration processes through to project completion
  • Leading construction start-up meeting with contractors and stakeholders
  • Conducting site reviews and preparing field reports
  • Coordinating and leading on-site meetings
  • Maintaining site documentation records
  • Providing construction status updates to the Project Manager and design team
  • Identifying construction deficiencies, challenges, and risks
  • Ensuring projects adhere to contractual requirements and resolving issues in a timely manner
  • Reviewing as-built drawings and O&M manuals
  • Providing quality control and document reviews
Read More
Arrow Right

Project Coordinator

The Role & Responsibility is to be responsible for assisting the Project Manager...
Location
Location
United States , Fremont
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience using Vista by Viewpoint and HCSS (Required)
  • Experience in the construction industry preferred
  • Associate Degree or higher preferred, or equivalent work experience
  • Self-starter with the ability to work under pressure while meeting critical time frames on multiple tasks/projects
  • Excellent organizational, interpersonal, and time management skills
  • Ability to think critically and work independently
  • Good verbal and written communication skills
  • Communicates clearly and concisely, both orally and in writing
  • Ability to work with multiple levels of management with a professional demeanor
  • Works independently in the absence of supervision
Job Responsibility
Job Responsibility
  • Schedule hand-off meetings, send out invites, and coordinate meeting logistics
  • Assist PM & Superintendent as directed to help execute the project
  • Work with the project team to streamline and improve processes and procedures
  • Create and maintain all project files, both physical and electronic
  • Input data into View Point and Heavy Job
  • Obtain contracts from clients, submit to legal for review or markups, and route for proper signatures
  • Request Bonds and Insurance
  • Submit Pre-lien information
  • Process BAAQMD notifications and any other required notifications
  • Assist with Certified Payroll forms and submission of DAS forms
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Contract Administrator

Civil and Scape is rapidly becoming one of Sydney’s most respected and professio...
Location
Location
Australia , Sydney
Salary
Salary:
Not provided
civilandscape.com.au Logo
Civil and Scape
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Tertiary qualifications preferred
  • Over 4 years’ experience in a similar role is essential (Construction, Civil and Landscaping Contract Administrator experience)
  • Proven ability to manage contracts, budgets and programmes
  • Advanced technical knowledge of landscape and/or civil construction methodology, materials etc.
  • Competent and confident to use Microsoft suite of products including Word, Excel, PDF, Project etc.
  • Reliable transportation and NSW Drivers License
  • Workcover White Card
  • Fluent written and verbal English ability
  • Excellent interpersonal/communication skills
Job Responsibility
Job Responsibility
  • Support site team to deliver live projects on time and on budget
  • Liaise with suppliers and subcontractors to coordinate works, deliveries and purchase orders in a timely manner
  • Prepare and manage project budget
  • Manage and track project delivery programme
  • Prepare and submit payment claims and variations in accordance with contractual obligations
  • Review and take note of all project documentation including legal documentation such as contracts (AS4000, AS4906 etc…)
  • Prepare documentation and tools required to assist site team and Senior Management with the delivery of each project
  • Manage drawing register for all live projects to ensure accuracy
  • Continually monitor performance of the department and implement appropriate strategies for improvement
  • Work closely with estimating division
What we offer
What we offer
  • Great salary package + incentive schemes
  • Friendly and enjoyable working environment
  • Strong Pipeline of projects
  • Great career advancement and opportunities as the organisation continues to grow
  • Fulltime
Read More
Arrow Right

Senior Project Administrative Manager

T5 Data Centers is seeking a highly organized and experienced Senior Constructio...
Location
Location
United States , Atlanta
Salary
Salary:
Not provided
t5datacenters.com Logo
T5 Data Centers
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 5 years of experience in a construction administration or project support role, preferably in data center or large-scale infrastructure projects
  • Demonstrated experience working with project documentation, financial systems, subcontractor coordination, and compliance tracking
  • Strong knowledge of construction documentation, contract management, and financial processing
  • Associate or Bachelor’s degree in Business Administration, Construction Management, Accounting, or related field preferred
  • Experienced using construction and financial platforms such as Procore, Autodesk Construction Cloud, SAP, Oracle, or similar
  • Proficiency in Microsoft Office Suite and BlueBeam
  • Excellent organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment
  • High level of integrity and attention to detail in handling sensitive project and financial information
  • Strong interpersonal skills and ability to work collaboratively across departments and with external partners
  • Demonstrate effective relationship building within the project team and throughout the Company
Job Responsibility
Job Responsibility
  • Coordinate day-to-day project administration tasks in support of the field team and office supply coordination for the T5 team on the jobsite
  • Serve as a key liaison between the construction site team and corporate departments, ensuring smooth communication and timely execution of administrative deliverables
  • Maintain and update both digital and manual project records related to contracts, permits, compliance documents, and internal approvals from an off-site location
  • Experience establishing standardized processes and systems to support multi-site construction portfolios or enterprise-level project teams
  • Ability to design and implement administrative and operational workflows for construction project support, including documentation standards, invoice review cycles, compliance tracking, and subcontractor onboarding protocols
  • Manage the lifecycle of all construction project documents, including subcontractor invoices (as necessary), pay applications, lien waivers, insurance certificates, and performance bonds
  • Create and maintain standardized templates to ensure consistent, high-quality documentation across all aspects of the project, such as meeting minutes, close-out materials, compliance logs, and insurance tracking
  • Provide remote document control support to ensure timely review, filing, and access by field teams and stakeholders
  • Support the financial management of assigned construction contracts, including invoice reconciliation, owner pay applications, budget tracking, and reporting
  • Prepare and maintain financial documentation in coordination with field leadership, ensuring data accuracy and compliance with company standards
  • Fulltime
Read More
Arrow Right

Project Administrator

We are seeking a highly organised and experienced Project Administrator to suppo...
Location
Location
United Kingdom , Guildford
Salary
Salary:
30000.00 - 35000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in a Site Manager, Project Administrator, or Contracts Administrator role within construction or maintenance sectors
  • Strong understanding of compliance and health & safety requirements in construction environments
  • Proficient in using shared drives, project management systems, and client portals
  • Excellent organisation and communication skills
  • Ability to work independently and manage multiple administrative tasks simultaneously
Job Responsibility
Job Responsibility
  • Provide administrative support to the Senior Management Team across multiple projects
  • Maintain and update compliance documentation via internal and external portals
  • Manage daily site administration tasks such as site diaries, visitor bookings and security coordination, site inductions and qualification certificate filing
  • Ensure all Health & Safety documentation is current and accessible
  • Coordinate and minute weekly subcontractor meetings, distributing notes to relevant stakeholders
  • Support project tracking and reporting using internal systems and client portals
  • Liaise with engineers, subcontractors, and clients to ensure smooth communication and project updates
  • Assist with procurement tasks such as ordering parts and PPE, and preparing quotations and invoices
  • Monitor service level agreements and escalate issues as needed to ensure contractual compliance
What we offer
What we offer
  • 20 days holiday + BH, with additional holiday
  • Pension Scheme
  • Friendly team & So Much more!!
  • Free parking on-site
  • Fulltime
Read More
Arrow Right