Project Coordinator

The Project Coordinator is the catalyst that brings different teams together to ...

Location

United States , Lake Buena Vista

Salary:

Not provided

Software Resources

Expiration Date

Until further notice

Requirements

Microsoft Suite (Microsoft Office Outlook, Excel, Word)
Construction or themed entertainment experience
Demonstrated Leadership experience
Ability to be a highly organized self-starter with previous leadership experience
Ability to coordinate project development process and documentation including shop drawings, document control, and punch lists
Ability to work through conflict and guide team members with problem-solving
Ability to understand stakeholder needs and manage relationships
Ability to give and take direction, adapt to change, establish relationships, and work in a team environment
Understanding of scheduling, budgeting, and Standards
Exposure to and experience with outside vendors, and preparing professional bid packages

Job Responsibility

Lead and align teams across all disciplines, ensuring a cohesive design and project execution from concept through implementation, installation, and project close-out
Maintain clear, consistent communication with all teams, providing regular updates on project status, action items, challenges, and solutions
Identify potential risks or conflicts in the production process and collaborate with stakeholders to develop solutions
Oversee the creation and management of scopes, tracks owner & contractor furnished items, and guides production and installation efforts
Responsible for all aspects of a scope of work on a self-contained and defined project of appropriate size and complexity
Coordinate and integrate project information with internal and external organizations including project team, creative and design studios, operations, municipalities, vendors, and contractors
Own responsibility for the development and documentation of scope lists, executing project strategies, mock-ups, and deliverables matrices

What we offer

Medical, dental, and vision coverage
401(k) with company match
Short-term disability
Life insurance with AD&D

Fulltime

Trade Design Project Management Intern - Bespoke Support

Artemest is looking for an organized, detail-oriented and motivated intern to jo...

Location

Italy , Milan

Salary:

600.00 EUR / Month

artemest

Expiration Date

Until further notice

Requirements

Degree in Product Design, Interior Design, Industrial Design/Industrial Product Design, Architecture/Architectural Design, Visual Communication/Graphic Design
Italian native and fluent in English
Knowledge and passion for the Product and Interior Design industry
Good knowledge and curiosity for materials and finishes
Good command of Microsoft Office (Excel and PowerPoint), AutoCAD, 3D modelling tools (e.g. Rhinoceros), and Adobe Creative Suite (mostly Photoshop)
Strong organizational and analytical skills, with attention to detail in managing multiple requests
Aesthetic sensibility and passion for e-commerce, luxury and design products
Ability to communicate effectively with different stakeholders (Italian suppliers, internal international teams and clients) and work in cross-functional teams
Ability to learn quickly and adapt to new tasks and responsibilities
Creativity, flexibility, and entrepreneurial attitude

Job Responsibility

Support the Artemest Trade & Design team in managing large-scale and custom projects, with a strong focus on creative design and bespoke product requests coming from international markets (US, UK, FR, ME, ROW) and internal Trade Team needs
Provide technical and operational support to the bespoke service, translating client requests into actionable inputs for suppliers
Create visual content and 3D models using AI tools and other digital technologies, delivering high-quality visualizations and graphic presentations for clients
Interface with Artemest’s network of suppliers and artisans to assess feasibility, materials, finishes, and production constraints for highly customized and bespoke projects
Negotiate with our supplier network and identify solutions for interior design projects
Support Artemest Trade & Design team in sourcing activities and contribute to defining product solutions aligned with client requirements
Carefully evaluate project requirements and operate accordingly (e.g. certifications, technical specifications, materials and finishes)
Monitor and manage the full order lifecycle, with a focus on bespoke requests
Collaborate and liaise with internal teams (Customer Care, Logistics, Product, Administration) to ensure project alignment and timely execution
Understand B2B client enquiries for residential and commercial projects and use problem solving skills to meet their expectations

What we offer

Ticket restaurant provided according to company policy
Positive workplace
Entrepreneurial mentality
Innovative and tech-oriented environment

Fulltime

Trade Design Project Management Intern

Artemest is looking for an organized, detail-oriented and motivated intern to jo...

Location

Italy , Milan

Salary:

600.00 EUR / Month

artemest

Expiration Date

Until further notice

Requirements

Degree in Interior Design, Product Design, Industrial Design/Industrial Product Design, Architecture/ Architectural Design, Visual Communication/Graphic Design
Italian native and fluent in English
Knowledge and passion for Interior Design industry
Good command of Microsoft Office
Strong analytical skills to analyse product and artisan performance effectively
Aesthetical sensibility and passion for e-commerce, luxury and design products
Ability to communicate to staff at all levels and to work in cross functional teams
Ability to learn quickly and adapt to new tasks and responsibilities
Creativity, flexibility, and entrepreneurial attitude

Job Responsibility

Support the Artemest Trade & Design team in managing large-scale and custom projects, with a strong focus on creative design and product development
Create visual content and 3D models using AI tools and other digital technologies, delivering high-quality graphic presentations for clients
Negotiate with our supplier network and identify solutions for interior design projects
Support Artemest Trade & Design team in sourcing and project presentations for clients
Carefully evaluate project requirements and operate accordingly (e.g. certifications)
Monitor and manage the full order lifecycle
Collaborate and liaise with our internal teams (Customer Care, Logistics, Product, Administration)
Understand B2B client enquiries for residential and commercial projects and use problem solving skills to meet their expectations
Manage project opportunity timelines with responsibility for project management and coordination of operational phases

What we offer

Ticket restaurant provided according to the company policy
Positive workplace
Special prices on Artemest.com
Meal vouchers
Discounts at restaurants, cafés, gyms, and other stores
Office stocked with fresh fruit, coffee, tea, and water

Fulltime

Executive Assistant - Product Design

You are a proactive, highly organized Executive Assistant who thrives in fast-pa...

Location

United States , San Mateo

Salary:

38.00 - 75.00 USD / Hour

Verkada

Expiration Date

Until further notice

Requirements

4–7 years of EA experience, supporting executive-level stakeholders in a fast-growing tech or corporate environment
Mastery of Google Workspace (G-Suite) and complex, multi-time-zone scheduling
Adaptive Work Style: Ability to quickly learn and navigate the unique workflows and cadences of a creative department
Operational Rigor: Strong note-taking skills, project tracking, and high-quality follow-through
Hospitality Mindset: Professionalism and confidence in customer-facing and candidate-facing interactions
Education: Bachelor’s degree preferred
Location: Must work on-site at our San Mateo, CA headquarters
Travel: Ability to travel 10–15% as needed
You must be independently authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa for this role, at this time

Job Responsibility

Executive Partnership: Serve as the primary administrative partner to the VP of Design, while coordinating priorities for leaders across Industrial Design, UX, and Research
Calendar & Coordination: Manage complex calendars and schedule high-priority design critiques, executive reviews, and cross-functional syncs across multiple time zones
Research & Ops Support: Own the logistics for customer research and usability studies, including participant tracking, confirmations, and day-of execution
Documentation & Decks: Assist in organizing high-stakes presentation decks for executive reviews
capture structured notes and track action items to maintain team momentum
Department Organization: Oversee the general organization and administrative needs of the product design organization
plan team All Hands, workshops, and celebrations
Travel & On-site Support: Travel 10–15% to support off-site research sessions, field visits, and team events

What we offer

Healthcare programs that can be tailored to meet the personal health and financial well-being needs - Premiums are 100% covered for the employee under at least one plan and 80% for family premiums under all plans
Nationwide medical, vision and dental coverage
Health Saving Account (HSA) with annual employer contributions and Flexible Spending Account (FSA) with tax saving options
Expanded mental health support
Paid parental leave policy & fertility benefits
Time off to relax and recharge through our paid holidays, firmwide extended holidays, flexible PTO and personal sick time
Professional development stipend
Wellness/fitness benefits
Healthy lunches provided daily
Commuter benefits

Fulltime

Head of Project Operations

Musemind is a leading digital agency dedicated to delivering innovative, data-dr...

Location

Salary:

Not provided

Musemind

Expiration Date

Until further notice

Requirements

7–10 years of experience in operations, project management, or leadership roles (preferably in a digital, tech, or creative company)
Proven experience in delivering more than 3M USD project value per year
Proven experience in delivering more than 50 projects per year
Strong understanding of project management methodologies (Agile, Scrum, or similar)
Managing teams across multiple time zones and global clients are must
Bachelor’s or Master’s degree in Business Administration, Engineering, Operations Management, or related field
Certifications such as PMP, PRINCE2, or Agile are a strong plus
Proficiency in CRM, ERP, and project management tools
Strong grasp of data analysis, performance metrics, and process automation

Job Responsibility

Maintain and balanced weekly schedule of activities: 10 hrs – Individual contribution (planning, review, reporting, analysis), 10 hrs – Direct team management and coordination, 10 hrs – Indirect team management and coordination, 4 hrs – Coaching and training team members, 4 hrs – Cross-functional collaboration (Sales, Design, Development, Partners, Clients), 2 hrs – Management reporting
Oversee end-to-end operations starting from sales closure to full payment collection from customer
Ensure on-time project delivery with higher client satisfaction
Ensure monthly committed collections from customers/partners by ensuring project delivery
Monitor and optimize resource utilization across all projects to maintain 80–90% team productivity rate
Be responsible as a key person to ensure highest project margins through operational excellency, cost management, partner management
Ensure accurate use of CRM and project tracking tools for 100% project visibility
Implement and maintain standard operating procedures (SOPs): -Intra department -Inter department -With customer -With partner
Define, track, and review team KPIs weekly — delivery rate, utilization, quality score, and customer feedback
Prepare monthly operational reports for management with insights, performance data, and improvement actions

What we offer

Salary: Negotiable + Commission (Variable)
Two weekly holidays
Full subsidized lunch and snack facilities
Yearly salary review
Two festival bonuses
Professional development opportunities
A creative and collaborative work environment
Team hangout, participate in sports events (Table Tennis, Foosball and other indoor games)
Health insurance benefit after completion 1 year
Long Service Benefit

Design Operations Program Manager

We’re looking for a Creative & Design Ops Program Manager to help strengthen how...

Location

United States , San Francisco

Salary:

160800.00 - 240000.00 USD / Year

Plaid

Expiration Date

Until further notice

Requirements

At least 5+ years experience as a Design/Creative Program Manager, Design Operations Manager, or UX Program Manager for an in-house, centralized Design organization
Experience in design tools like Figma and project management tools like Linear
Demonstrated commitment to fostering an inclusive, equitable, transparent, empowering, and high-accountability culture
Strategic foresight and the ability to anticipate problems, prioritize ambiguous problem areas, drive alignment, and build consensus across multiple stakeholders
An eye for continual improvement, and passion for efficiency and operational excellence at scale
Excellent interpersonal, presentation, and communication skills
Comfort with a fast-changing environment

Job Responsibility

Drive end-to-end execution of integrated brand and product campaigns in partnership with Design, Marketing, and Product teams
Build project plans, manage resources, and coordinate across teams and vendors to deliver high-quality creative work on time and within budget
Track performance and lead retrospectives to continually improve campaign processes
Establish and maintain scalable creative workflows, documentation, and reporting systems that improve visibility, feedback cycles, and asset management
Own the creative intake process to ensure requests are well-scoped, prioritized, and efficiently executed
Champion operational excellence and process clarity across teams
Oversee day-to-day operations of Plaid’s in-house video studio, including scheduling, budgeting, and resourcing
Partner with producers and editors to manage pre-production, shoots, and post-production delivery
Maintain production calendars, uphold creative quality standards, and manage vendor and freelancer relationships to ensure seamless video production at scale

What we offer

medical
dental
vision
401(k)
equity
commission

Fulltime

Creative Solutions Project Manager

We’re looking for an energetic, creative, and detail-oriented Project Manager to...

Location

Mexico , Mexico City

Salary:

Not provided

Fever

Expiration Date

Until further notice

Requirements

3-5+ years of experience in a relevant role, ideally within a media owner or creative/digital/events agency in Project/Account Management or Production
Proven track record of delivering exceptional client servicing, with the ability to build and maintain strong client relationships
Expertise in crafting visually appealing, client-facing decks that effectively communicate ideas and strategies
Outstanding strategic and analytical skills, with a talent for transforming data into engaging and actionable insights
Deep knowledge of the global media, advertising, and social landscape
A genuine passion for branded content and innovative, out-of-the-box ideas
Exceptional numeracy, literacy, and communication skills (both oral and written), paired with strong negotiation capabilities
Impeccable attention to detail and a commitment to accuracy
A proactive, confident self-starter who thrives in new and challenging situations
Natural problem-solver with a collaborative and team-oriented approach

Job Responsibility

Drive different department teams for the development and the end-to-end delivery of our brand partnership projects in the Mexico, both media and event-led, ensuring they are on time, on budget, and exceed client expectations
Coordinate with internal teams across sales, creative strategy, marketing, design, landings, and our Fever Originals events team, to collaborate on campaign delivery, communicating to the team any and all priorities, deadlines, developments, and decisions made
Lead the day-to-day communication with a client throughout the lifetime of a project, delivering outstanding client services and always looking to upsell beyond the current agreement
Collaborate with sales and creative strategists to develop innovative campaign ideas and proposals, getting involved with proposal brainstorms and ideation
Where needed, support with creating engaging proposal slides and detailed media plans, translating ideas into packages of tangible deliverables that align with the client’s objectives, and time and budget restraints
Source and scout potential suppliers
Lead and get involved with branded shoots both locally and nationally
Feature in video content as on-screen talent when required
Conduct regular and thorough reporting and analysis of campaign work, translating data into insightful and constructive stories
Find and implement solutions when results need improving

What we offer

Attractive compensation package consisting of base salary and the potential to earn a significant bonus for top performance
Opportunity to have a real impact in a high-growth global category leader
40% discount on all Fever events and experiences
Work in the heart of the city, with possible travel across our markets
Responsibility from day one and professional and personal growth
Great work environment with a fun, international team of talented people to work with
Health insurance
Fondo de Ahorro
Gympass membership
20 days annual leave

Fulltime

Senior Project Manager, Creative Marketing

We’re looking for a Senior Project Manager to support and elevate Suno’s Creativ...

Location

United States , NYC

Salary:

135000.00 - 175000.00 USD / Year

Suno

Expiration Date

Until further notice

Requirements

6–8+ years of project management or creative operations experience, ideally supporting brand, design, content, or integrated marketing teams at a music platform, tech company, creative agency, or entertainment brand
Demonstrated ability to manage complex creative projects—balancing strategic needs, creative workflows, and fast-moving timelines
Deep understanding of creative processes, from concepting to production across design, content, motion, copy, and brand systems
Exceptional collaboration and communication skills—you build strong relationships across creative and cross-functional teams, create alignment among diverse stakeholders, and navigate feedback with clarity, diplomacy, empathy and confidence
Experience partnering with teams across Marketing, Product Marketing, Growth, Social, Brand, and external production partners
Strong problem-solving instincts—you identify risks early, navigate ambiguity, and drive projects forward with calm, confident leadership
Fluency in project management tools (Linear, Notion, etc.) and comfort adapting workflows as needs evolve
A sensitivity to creative culture—you understand how to manage processes without constraining creative thinking, and you advocate for the space needed to produce outstanding work
A passion for music, creativity, and emerging technology
you’re energized by supporting teams that shape cultural storytelling

Job Responsibility

Serve as the operational backbone for Suno’s Creative Team, managing day-to-day execution across brand, marketing, content, and product initiatives
Scope, schedule, and shepherd creative projects from kickoff through delivery—ensuring clarity across objectives, timelines, deliverables, roles, and decision points
Build and optimize project workflows, communication channels, and production processes that help the creative team work efficiently and sustainably
Use project management tools (e.g., Linear) to track milestones, manage timelines, surface risks, and maintain visibility across all active projects—ensuring nothing slips through the cracks
Partner closely with creative leadership to resource projects, balance workloads, and ensure team members are supported and set up for success
Develop and maintain project documentation including briefs, timelines, roadmaps, and status reports—translating creative goals into organized systems
Facilitate cross-functional collaboration between Creative, Growth, Product Marketing, Content, Social, Product, and external partners
Identify risks early and drive solutions that keep projects on track—managing changes in scope, deadlines, and priorities with clarity and confidence
Support the coordination of large-scale launches, brand moments, campaign development, and experimental creative initiatives
Ensure internal alignment and stakeholder visibility throughout the creative process, providing clear communication and updates at each stage

What we offer

Company Equity Package
401(k) with 3% Employer Match & Roth 401(k)
Medical, Dental, & Vision Insurance (PPO w/ HSA & FSA options)
11 Paid Holidays + Unlimited PTO & Sick Time
16 Weeks of Paid Parental Leave
Creative Education Stipend
Generous Commuter Allowance
In-Office Lunch (5 days per week)

Fulltime

Select Country

Project Coordinator – Creative Operations & Product Design

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

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