Project Controls Analyst Job at PG&E Corporation (Buellton)

Job Description

This journey level Project Controls Analyst position provides support to Project Managers on Electric Operations projects with minimal guidance of the Project Manager/PCA Supervisor. If assigned, may perform functions in the Project Support Function, the Central Data Management Function, and/or the Central Financial Analysis Functions.

Job Responsibility

Cost Plan Development and Analysis: Use the cost and schedule plan to determine if project objectives are achievable
Create, maintain, and update monthly forecast budgets
Prepare various cost reports and maintain forecast accuracy
Prepare project performance analysis, cost, and schedule status reports
Identify cost and schedule variances from objectives and recommend corrective action
Assess and report on project performance using established industry standards
Ensure that responses to project budget, and GRC cost requests reflect accurate and current project cost information and stakeholders are in concurrence
Provide regular communication on project cost, schedule and risk status to project team members, stakeholders and public
Interface with design and planning resources and software systems
Review and assist in the preparation of Advance Authorizations, Job Estimates and Re-Authorizations and assist PM in routing for approval
Prepare journal entries and coordinate or process goods receipts in current software system
Ensure that responses to budget and cost requests reflect correct project cost information and stakeholders are in concurrence
Input data into various programs and prepare various cost and forecasting reports
Project Documentation & Reporting: Verify that project cost and schedule milestones were/were not attained and provide input to identify future process or business improvements and work with responsible parties to implement
Manage orders from inception through completion and all required documentation is entered in current software system (Ex: EDMS)
Resolve all open items, ensure compliance requirements are met and close out order
Maintain scope change, contingency release, change order, and journal entry logs
Maintain written and electronic project documentation and records for required aspects of the project: Maintain project files in accordance with established guidelines and requirements (Ex: utilizing the electronic document management system or EDMS)
Document change order requests, project status, key issues, risks and resolution, priority changes and approvals
Provide Project Manager with monthly report of project costs and/or schedule information including variance analysis according to an agreed upon level of detail and prioritization
Provide Project Team members with current status report containing schedule and cost information
Comply with Utility Operations Policies, Standards and Guidelines
Assist PM with Post Job Critique
Central Data Management Functions: Quality and Analysis
Prepare various monthly and weekly project management reports and report performance reports to management group including scorecards
Ensure quality of reports for the department, to report out to stakeholders
Validate weekly and monthly data sets
May provide support to project manager(s) as necessary
Special Projects: Fulfill ad-hoc requests for cost-related data and analysis
Participate on (or lead) various process improvement initiatives, within Project Management
Central Financial Analysis Functions: Project Budget & Cycle Forecast Monitoring/Reporting
Prepare various monthly and weekly project performance reports - budget and cycle forecast reports
and finance status reports, utilizing the financial tracking software (e.g. SAP/BW system and EPM)
Coordinate and work with all stakeholders, on creating new reports, that best measure and support good business decisions, to meet the Year End Annual Budget target
Coordinate and summarize project cycle forecast variance explanations for the department, to report out to stakeholders
Ensure that all responses to budget, quarterly cycle requests reflect accurate and current project cost information and stakeholders are in concurrence
Post and update all the project performance
budget and cycle forecast
and status reports on the Project Management website
Financial and Performance Management: Monitor, analyze and report out on the Department’s Forecasting Performance, with weekly performance reports, utilizing the financial tracking tools (e.g. SAP/BW)
Analyze financial results on a monthly basis, providing explanations of significant cost drivers to PM Leadership – reports such as the Green-Red Scorecard and Lessons Learned Reports
Schedule Development and Analysis: In coordination with Project Manager develop project schedule and cash flow/forecast plans with functional department input
Attend Project and Job kickoff and walk down meetings (as needed)
Create, maintain and update schedules
Document, monitor and communicate project milestones and risks with appropriate stakeholders
Participate in project status meetings, collect progress data and revise project plan as needed
Monitor financial progress and maintain Project Manager’s order group
Develop, maintain and control project schedule plans using appropriate software (for ex: SAP Project System, SAP Work Management System, and Primavera P6)

Requirements

Bachelor’s Degree or equivalent experience
1 year of experience in electric or gas transmission or distribution business operations area, business planning, accounting, finance, construction management or project management, at PG&E
OR, 2 years of experience in electric or gas transmission and/or distribution business operations area, business planning, accounting, finance, construction management and/or project management, if hired externally.

Nice to have

Experience with appropriate software tools, e.g., SAP Work Management, BPC, Planning Orders, BW, P6 (Primavera), MS Excel
Knowledge of Unifier, ProjectWise, and/or HeavyBid
Competency in providing direction, delegating, and removing obstacles to get work done
Competency in interpreting and applying understanding of key financial indicators to make better business decisions
Competency in making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems
Knowledge of mathematics - for example algebra, geometry, trigonometry - as needed to perform at the job level
Ability to apply project management theories, concepts, methods, best practices, and techniques as needed to perform at the job level
Knowledge of project management tools - for example Primavera, PGE work scheduling and management - as needed to perform at the job level
Project Management, Project Controls, or Construction Management experience
Risk Management and Earned Value Analysis experience
Accounting/budgeting knowledge
Forecasting skills
Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) Certification
Willing to travel
Experience with SPSI reporting

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