Project Controller

• Assist in setting up contract tracking systems to maintain visibility of open PO’s / Work orders, spend to date, and invoice approval workflow
• Liaise with client's Accounting processes through Chief Administrative Officer
• Assist in coding and process contractor and vendor invoices against the correct AFE cost codes and work breakdown structure
• Review invoices for completeness per contract — verify quantities, rates, and contract terms before routing for approval
• flag discrepancies and follow up with contractors to resolve
• Produce and distribute weekly cost reports showing actual spend versus budget by cost category, with clear variance commentary
• Maintain the committed cost register, tracking all purchase orders and contracts to ensure committed but uninvoiced amounts are captured in the forecast
• Manage the logistics budget line items and review freight invoices for accuracy against contracted rates
• Identify and flag upcoming large invoices or milestone payments that will require a cash call, giving leadership sufficient lead time to arrange funding
• Track and process change orders, ensuring approved scope changes are reflected in the budget and forecast
• Liaise with contractors to obtain cost reports, progress claims, and supporting documentation in a timely manner
• Provide general logistics support as needed: for example, helping to coordinate field trucks, contractor accommodation as needed
• Maintain organized, audit-ready cost files and documentation throughout the project
• Prepare a clean handoff cost report and updated forecast at contract end for transition to internal management through the drilling phase
• Serve as general receptionist in Anchorage office, supporting office team as necessary

• Direct experience in a North Slope or northern Alaska project environment is required — backgrounds such as rig clerk, ice road or winter construction administrator, or camp administrator, are well suited to this role
• Solid understanding of AFE structure, cost coding, and invoice processing in an oil and gas or heavy construction context
• Familiarity with marine, sealift, or construction cost structures and contracts is a strong asset
• Experience reviewing subcontractor invoices and progress claims for accuracy against contract terms
• Comfortable producing clear, concise weekly cost reports
• Strong Excel skills
• experience with QuickBooks is an asset
• Highly organized with strong attention to detail
• Able to work independently in a small team environment with limited hand-holding
• proactive in flagging issues

experience with QuickBooks

• Supportive and collaborative work culture
• Opportunities for professional development and career growth
• Commitment to employee safety and well-being
• Retirement Plan: 401(k) up to 4% company match
• Employee Assistance Program (EAP): Free counseling and support services