Project Contract Administration Coordinator Job at Darwin Recruitment GmbH (Milan)

Project Coordinator / Jr. Project Manager

We are looking for a motivated Project Coordinator / Jr. Business Analyst to pro...

Location

United States , Scottsdale

Salary:

Not provided

gate6

Expiration Date

Until further notice

Requirements

Candidate must be located in the Phoenix, Scottsdale AZ area
1+ years of proven experience as a Project Coordinator or Assistant
Experience documenting business requirements
Success engaging daily with B2B customers, building professional relationships
Strong experience using LinkedIn and LinkedIn Sales Navigator
Highly motivated and independent contributor, excellent time-management skills
Strong communication and collaboration skills
Associates or BS degree in a technology field
A residence in or willing to move to Arizona, USA

Job Responsibility

Provide daily support to the CXO and CEO assisting with internal and external projects
Provide Onshore support for Offshore teams and projects
Understand and document project requirements and assist in on shore post deployment check out of applications
Provide administrative support for NDA, SOW and MSA creation and execution
Become familiar with and help to maintain, Gate6 Marketing and Sales Collateral
Maintain clear and complete notes for all client and project meetings, tracking outstanding action items to completion
Proactively communicate to the executive team concerning project status and outstanding tasks and roadblocks
Assist with one-off projects and assignments that help to drive and close new business
Learn to deliver sales presentations using Gate6 Marketing and Sales Collateral
Help understand and document project requirements, communicating with both the executive teams and technical resources

What we offer

Medical, dental and vision benefits
Paid time off
Casual and fun, fast-paced environment
Awesome teammates

Fulltime

New

Project Coordinator

Onnec are seeking a Project Coordinator who will provide administrative and docu...

Location

Malaysia , Johor Bahru

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience working as a Project Coordinator or in a similar role
Experience working in a customer facing environment
Experience working with teams of Engineers or Project Managers
Excellent use of Microsoft products i.e. Word, Excel, and PowerPoint
Good organisational skills
Good communication skills
Ability to work well under pressure
Enthusiastic and a team player

Job Responsibility

Provide administrative support to the project teams
Placement and progress chasing of supplier purchase orders in line with the company authorisation matrix
Co-ordination of deliveries to project locations
Chasing and collation of progress reports from project team and other stakeholders
Operations & Maintenance manual, documentation, tracking & reporting
Input of timesheet data for all project contract personnel
Coordination, management and minute-taking of client and internal meetings
Control and management of material stock sheets and asset lists
Control and management of onsite tester records and calibration
Administration of customer documentation portals (document uploads and downloads)

New

Contract Coordinator

You will be joining a major utilities company working on a high-profile rail mai...

Location

Australia , Sydney

Salary:

33.00 - 38.00 AUD / Hour

Randstad

Expiration Date

July 10, 2026

Requirements

Experience in Administration, Project Support, Compliance, Coordination, or a similar Office Support role
Strong capability to validate data and update spreadsheets, trackers, and client portals
Ability to work in a busy environment and confidently follow up with external contractors
Be self-motivated, with a positive attitude to work
High attention to detail

Job Responsibility

Coordinating contractor onboarding, site access, inductions, permits, and tracking required documentation (licences, insurances, SWMS, and competencies)
Controlling contractor scheduling for works, shutdowns, possessions, and planned maintenance activities
Maintaining work order records, asset data, service reports, and updating spreadsheets, trackers, and dashboards
Preparing weekly reports on contractor performance, outstanding actions, open defects, and overdue documentation
Supporting document control for work instructions, compliance packs, photos, test sheets, and certificates
Following up with contractors for quotes and completion evidence, while liaising closely with supervisors and planners

What we offer

Opportunity for growth
Supportive team with a great culture
Free on-site parking and close to public transport

!

Project Coordinator

Location

United States , Muskogee

Salary:

60000.00 - 70000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

1–2 years of experience in project coordination, accounting, or construction-related roles
Strong analytical skills with the ability to interpret data and identify discrepancies
Advanced proficiency in Microsoft Excel required
Experience handling invoices, contracts, and financial tracking
Basic understanding of construction processes and terminology preferred
Experience with CMiC or similar systems is a plus
Ability to read and interpret construction drawings is a plus
Strong attention to detail and organizational skills
Excellent communication and team collaboration skills
Bachelor’s degree in Construction, Business, Engineering, or related field preferred

Job Responsibility

Coordinate and maintain project-related contracts, subcontracts, and vendor agreements
Review, process, and track project invoices for accuracy and compliance
Support change order administration, including documentation, tracking, and status updates
Assist with project budgeting, cost tracking, and financial reconciliation activities
Provide administrative support to the Project Management team throughout the project lifecycle
Maintain organized project documentation, including contracts, invoices, and financial records
Collaborate with internal teams and vendors to ensure project milestones and financial objectives remain on track
Assist with onboarding and training initiatives as needed

What we offer

Competitive compensation package
Mileage reimbursement for daily travel to Muskogee
Long-term project stability with potential for permanent employment
Opportunity to work alongside experienced Project Managers and gain valuable project management experience
Professional growth and advancement opportunities
Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Project Coordinator

Location

United States , Raleigh

Salary:

Not provided

Terracon Consultants, Inc

Expiration Date

Until further notice

Requirements

High school diploma and a minimum of 4 years’ related experience
Associate or bachelor’s degree in related field preferred
Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable)
Fluent in Microsoft Office applications
A valid driver’s license with acceptable violation history may be required

Job Responsibility

Provide project delivery support including document control and administration, project tracking, project quality and consistency, and drafting communications resulting in great client experience
Coordinate document processes and systems to support control and availability of project and client documentation to local office/operations including tracking & routing of documentation
Partner with financial analysts/ accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/ schedules to ensure contract requirements and management policies are being followed
Partner with financial analysts/ accountants and the project team to draft reports, templates, proposals, fee estimates, and change orders for projects
Draft communications & documentation and perform updates to systems including TerraNet and CRM
Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR)
Schedule/coordinate utility locating services and clearances as needed for projects
Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed
Schedule and communicate with the client regarding project report status, delivery schedule, system access
Coordinate client opportunities/requests for proposals, task and change orders to offices including providing clarification of key project and client requirements

Fulltime

Project Coordinator

ONNEC Group are a leading independent technology partner and global integrator, ...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience working as a Project Coordinator or in a similar role
Experience working in a customer facing environment
Experience working with teams of Engineers or Project Managers
Excellent use of Microsoft products i.e. Word, Excel, and PowerPoint
Good organisational skills
Good communication skills
Ability to work well under pressure
Enthusiastic and a team player

Job Responsibility

Provide administrative support to the project teams
Placement and progress chasing of supplier purchase orders in line with the company authorisation matrix
Co-ordination of deliveries to project locations
Chasing and collation of progress reports from project team and other stakeholders
Operations & Maintenance manual, documentation, tracking & reporting
Input of timesheet data for all project contract personnel
Coordination, management and minute-taking of client and internal meetings
Control and management of material stock sheets and asset lists
Control and management of onsite tester records and calibration
Administration of customer documentation portals (document uploads and downloads)

Project Coordinator

Onnec are seeking a Project Coordinator who will provide administrative and docu...

Location

Malaysia , Johor Bahru

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience working as a Project Coordinator or in a similar role
Experience working in a customer facing environment
Experience working with teams of Engineers or Project Managers
Excellent use of Microsoft products i.e. Word, Excel, and PowerPoint
Good organisational skills
Good communication skills
Ability to work well under pressure
Enthusiastic and a team player

Job Responsibility

Provide administrative support to the project teams
Placement and progress chasing of supplier purchase orders in line with the company authorisation matrix
Co-ordination of deliveries to project locations
Chasing and collation of progress reports from project team and other stakeholders
Operations & Maintenance manual, documentation, tracking & reporting
Input of timesheet data for all project contract personnel
Coordination, management and minute-taking of client and internal meetings
Control and management of material stock sheets and asset lists
Control and management of onsite tester records and calibration
Administration of customer documentation portals (document uploads and downloads)

Fulltime

Project Coordinator III

We are looking for a detail-oriented Project Coordinator III to support enableme...

Location

United States , Hanover

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting project coordination, program operations, or enablement activities in a structured business environment
Strong organizational skills with the ability to manage recurring tasks, multiple deadlines, and high-volume administrative work
Proficiency with collaboration and project tools such as Asana, Jira, Zoom, Slack, and survey platforms
Ability to track data accurately, prepare basic reports, and summarize information for stakeholders
Experience managing calendars, invitations, training logistics, or similar coordination responsibilities
Strong written communication skills for maintaining content, documenting updates, and organizing reference resources
Comfort working part-time at approximately 20 hours per week in a contract-based role
Ability to collaborate effectively with cross-functional teams supporting operational and strategic goals

Job Responsibility

Coordinate the scheduling and setup of training sessions, including meeting invitations, virtual session logistics, attendance tracking, and completion reporting
Maintain enablement content across shared platforms by uploading materials, refreshing links, organizing documentation, and supporting launches of new resource hubs
Administer knowledge checks and feedback surveys by preparing forms, distributing them to stakeholders, and compiling response results for review
Collect and organize frequently asked questions from collaboration channels and office hours to keep reference materials current and useful
Support reporting activities by gathering adoption metrics, summarizing pilot feedback, and preparing data insights for internal stakeholders
Partner with cross-functional teams to help manage enablement deliverables tied to strategic initiatives, including coordination with payments and business-focused partner groups
Maintain project tracking tools and workflow updates to ensure tasks, timelines, and ownership details remain accurate and visible
Provide operational coordination support through calendar management, meeting invitations, and organization of recurring team touchpoints such as office hours
Assist with execution-related process work associated with evolving project management tools and structured enablement practices

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

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Project Contract Administration Coordinator

Job Description

Job Responsibility

Requirements

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