Project Billing & Operations Coordinator Job at Robert Half (Fishkill)

Finance Operations Coordinator

Location

India

Salary:

Not provided

Teradata

Expiration Date

Until further notice

Requirements

Strong English communication Skills (Verbal, Reading & Written)
Ability to read, analyze and understand customer contracts, corporate policies, P&L, and miscellaneous project documentation
Highly self-directed and results-oriented professional with strong problem-solving skills, able to deliver under tight deadlines in fast-paced environments
Demonstrates excellent communication and interpersonal skills, sound business and financial acumen, strong attention to detail, and the ability to handle confidential information with discretion
Can quickly develop technical proficiency to understand necessary system integrations from a data-dependent process perspective
Excellent Excel skills
2-5 years of professional work experience
Bachelor’s in business, accounting, or finance

Job Responsibility

Apply Finance Governance Policies on day-to-day financial activities
Review contracts to determine all financial elements of the transaction
Support for Certinia tasks: setting up new projects, reporting on project / customer financials, project maintenance, and project closure
Setup and track Work at Risk projects
Review and approve the Budget Change Requests (BCRs)
Provide general business operations support to the region while ensuring integrity of Certinia records
Manage Revenue Recognition processing
Manage Billing requests and ensure invoicing are processed in accordance to the contract terms and on time
Manage amendments/backlogs cancellation opportunities in Salesforce
Reconcile revenue, billing, and order attributes across Oracle, RMCS & Certinia

Fulltime

Project Coordinator

Location

United States , Raleigh

Salary:

Not provided

Terracon Consultants, Inc

Expiration Date

Until further notice

Requirements

High school diploma and a minimum of 4 years’ related experience
Associate or bachelor’s degree in related field preferred
Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable)
Fluent in Microsoft Office applications
A valid driver’s license with acceptable violation history may be required

Job Responsibility

Provide project delivery support including document control and administration, project tracking, project quality and consistency, and drafting communications resulting in great client experience
Coordinate document processes and systems to support control and availability of project and client documentation to local office/operations including tracking & routing of documentation
Partner with financial analysts/ accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/ schedules to ensure contract requirements and management policies are being followed
Partner with financial analysts/ accountants and the project team to draft reports, templates, proposals, fee estimates, and change orders for projects
Draft communications & documentation and perform updates to systems including TerraNet and CRM
Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR)
Schedule/coordinate utility locating services and clearances as needed for projects
Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed
Schedule and communicate with the client regarding project report status, delivery schedule, system access
Coordinate client opportunities/requests for proposals, task and change orders to offices including providing clarification of key project and client requirements

Fulltime

Project Coordinator

We’re looking for a highly organized, detail-driven Project Coordinator who thri...

Location

United States , West Des Moines

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in billing, project coordination, or operations support
Background in service-based or project-driven environments is a plus
Strong attention to detail with the ability to manage high-volume workflows
Problem-solving mindset with a proactive, team-oriented approach

Job Responsibility

Act as a key liaison between field teams, operations, and accounting
Support multiple active service projects—keeping timelines, data, and communication aligned
Review and track labor, materials, and project activity in real time
Process and validate work orders to ensure clean, accurate billing
Manage high-volume invoicing with a strong focus on accuracy and detail
Track project-level costs including labor, materials, and subcontractors
Identify and resolve discrepancies in time, materials, and billing
Partner with internal teams to ensure data integrity and smooth project execution

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Project Coordinator & Contracts Administrator

Robert Half is working with a well-established real estate development and manag...

Location

United States , Foster City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
equivalent combination of education and relevant experience will also be considered
Minimum of 4 years of Contracts Administration experience within the Architecture, Engineering, and Construction (AEC) industry
Experience preparing RFQs, RFPs, and onboarding consultants, contractors, and vendors
Strong background drafting, reviewing, negotiating, and finalizing construction and design contracts
Knowledge of standard contract language, compliance requirements, and risk mitigation practices
Understanding of AIA billing procedures, project costing, and contract management processes
Ability to manage high-volume contracts and competing deadlines with strong attention to detail
Proficiency with Microsoft Office Suite, Adobe Acrobat, Excel, and procurement/project management systems
Strong written and verbal communication skills

Job Responsibility

Manage the full lifecycle of contracts from intake and drafting through execution, billing, and closeout
Review and process contracts, purchase orders, change orders, and related documentation with a high level of accuracy
Coordinate with project managers, accounting teams, subcontractors, consultants, and legal counsel throughout the contracting process
Assist in developing contracts that minimize financial risk and ensure compliance with applicable laws, policies, and regulations
Support procurement activities including preparation of RFQs, RFPs, and bid packages
Analyze proposals and contract requirements and provide recommendations to project stakeholders
Maintain contract tracking systems and ensure all changes and updates are properly documented and communicated
Prepare monthly client billings and track project-related expenses against budgets and cost codes
Process subcontractor invoices and verify required compliance documentation including lien waivers and insurance certificates
Maintain organized and audit-ready project documentation including contracts, RFIs, submittals, drawings, and billing records

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Billing Coordinator

We are currently seeking candidates for a Billing Coordinator position with a le...

Location

United States , Woburn

Salary:

24.00 - 26.00 USD / Hour

Daley and Associates

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business, Finance, Administration, or a related field required
0–1 years of experience in operations, financial processing, purchase order administration, or a related field
Proficiency with Oracle and Microsoft Office Suite required
Prior experience with purchase order management, invoicing, billing, or financial operations preferred
Strong written and verbal communication skills
Excellent analytical and problem-solving abilities, with a proactive and customer-focused approach
High level of attention to detail and ability to accurately validate and reconcile financial data
Strong organizational, time management, and project coordination skills, with the ability to manage multiple priorities and deadlines effectively
Ability to collaborate professionally with employees across various levels, teams, and functional areas

Job Responsibility

Review, validate, and process customer and vendor purchase order requests, ensuring financial accuracy and compliance with company policies and guidelines
Manage the full lifecycle of customer and vendor POs, including tracking statuses, processing extensions, cancellations, and closures, and maintaining accurate documentation and records
Serve as the primary point of contact for customer and vendor inquiries related to purchase orders, billing, and financial processing
Identify, troubleshoot, and resolve PO discrepancies and exceptions, escalating issues as needed and partnering with internal stakeholders to ensure timely resolution
Review and reconcile pass-through costs, invoices, fees, credits, and other financial data to ensure accurate billing and compliance with contractual requirements
Support project setup activities, fee validations, accounts receivable functions, and Oracle budget tracking initiatives
Collaborate with cross-functional teams to establish and maintain best practices, standardized procedures, and adherence to company policies across cost and revenue administration processes
Contribute to continuous process improvement efforts focused on enhancing operational efficiency, accuracy, and overall customer experience
Deliver exceptional internal and external customer service while fostering strong working relationships across teams and departments

Fulltime

Project Coordinator

We are looking for a Project Coordinator to support telecom field services and o...

Location

United States , Minnetonka

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of project coordination/management experience leading complex initiatives in a fast-paced environment
Demonstrated background in telecom, infrastructure, construction, or closely related project delivery work is preferred
Ability to independently manage projects end-to-end with limited onboarding or supervision
Strong organizational skills with a proven ability to prioritize multiple deadlines and moving parts effectively
Experience working with project management methodologies and tools, including Agile or Scrum practices where applicable
Proficiency with Jira, Microsoft Office applications, SharePoint, and project documentation systems
PMP certification is valued and may strengthen candidacy
Excellent communication skills with the ability to work directly with clients, vendors, and cross-functional teams

Job Responsibility

Lead telecom and infrastructure initiatives from initiation through closeout, including cabling, site work, and installation-related projects
Build and manage project plans that define milestones, timelines, budgets, deliverables, and resource needs
Act as the primary client-facing contact by sharing status updates, addressing concerns, and guiding scope discussions to maintain alignment
Coordinate technicians, vendors, procurement partners, and internal stakeholders to keep work progressing efficiently
Monitor project financials and assist with invoicing activities to support accurate billing and cost tracking
Maintain organized project records and reporting within Fieldpoint, SharePoint, and Microsoft Office applications
Identify project risks, resolve issues proactively, and adjust priorities as needed to meet operational demands
Support workload continuity for the Field Services and Operations team during periods of increased activity and staff absences

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Project Coordinator

We are recruiting Project Coordinator for one of project. Location – Singrauli, ...

Location

India , Singrauli

Salary:

Not provided

Randstad

Expiration Date

July 19, 2026

Requirements

Proficient in presiding over domestic inquiries, managing disciplinary cases, and overseeing legal/quasi-judicial proceedings
Expertise in steering union settlements, collective bargaining, and bipartite/tripartite negotiations
Skilled in advanced grievance redressal mechanisms, conflict mediation, and upholding shop-floor discipline
Designing high-impact employee engagement initiatives and cultural awareness programs to boost morale
In-depth command over Labour Laws, Mines Act, and Factory Act compliance
Mastered the administration of PF, ESIC, Bonus, and Gratuity
specialized in accurate filing of ER-1 and annual statutory returns
Spearheading the formation and documentation of mandatory committees (including POSH, Safety, Canteen, and Works Committees)
Ensuring 100% audit readiness and compliance with SA 8000 and other international standards
Orchestrating the end-to-end lifecycle of contractor sourcing, attendance tracking, and financial reconciliation (bill booking)

Job Responsibility

Proficient in presiding over domestic inquiries, managing disciplinary cases, and overseeing legal/quasi-judicial proceedings
Expertise in steering union settlements, collective bargaining, and bipartite/tripartite negotiations
Skilled in advanced grievance redressal mechanisms, conflict mediation, and upholding shop-floor discipline
Designing high-impact employee engagement initiatives and cultural awareness programs to boost morale
In-depth command over Labour Laws, Mines Act, and Factory Act compliance
Mastered the administration of PF, ESIC, Bonus, and Gratuity
specialized in accurate filing of ER-1 and annual statutory returns
Spearheading the formation and documentation of mandatory committees (including POSH, Safety, Canteen, and Works Committees)
Ensuring 100% audit readiness and compliance with SA 8000 and other international standards
Orchestrating the end-to-end lifecycle of contractor sourcing, attendance tracking, and financial reconciliation (bill booking)

Operations Coordinator

In this onsite role, you will help connect sales, accounting, operations, and wa...

Location

United States , Coral Springs

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3 to 5 years of experience in project coordination, operations support, administrative support, or a related role
Strong organizational skills with the ability to manage multiple moving parts, maintain accurate records, and follow through consistently
Demonstrated ability to work proactively, take ownership of tasks, and independently drive work to completion
Comfortable collaborating across departments and coordinating with sales, finance, operations, and warehouse personnel
Working knowledge of Microsoft Excel at a basic to intermediate level
Experience using HubSpot or a comparable CRM or documentation platform
Solid computer proficiency, including document management and general business software
Ability to work effectively in a fully onsite and structured office environment

Job Responsibility

Manage customer orders through each phase, from initial entry and internal processing to invoicing, shipment coordination, and final delivery confirmation
Maintain accurate status tracking for active orders and follow up with internal teams to keep deadlines, documentation, and next steps on schedule
Provide timely updates to customers regarding order progress, shipping timelines, and delivery expectations while supporting a high level of service
Partner with accounting to monitor billing activity and payment progress, ensuring records are current without handling collections directly
Coordinate freight arrangements, shipping estimates, and delivery logistics to support smooth fulfillment and customer satisfaction
Compare vendor and shipping charges to approved costs, identify discrepancies, and route validated invoices for accounts payable processing
Organize and upload order-related records, approvals, and supporting documentation within HubSpot or a similar system for clear visibility and traceability
Serve as a key liaison across sales, accounting, and warehouse teams to keep communication clear and operational handoffs efficient

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Project Billing & Operations Coordinator

Job Description

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