Project Billing Accountant Job at Zapata (North Carolina) (Charlotte)

Project Accountant or Senior Project Accountant

We are seeking an experienced professional to be our Project Accountant or Senio...

Location

United States , Berkeley

Salary:

80000.00 - 120000.00 USD / Year

MIG

Expiration Date

Until further notice

Requirements

A Bachelor’s degree in any field
Willing to work in-person at one of MIG’s office locations for training and team relationship development
8+ years of relevant experience in accounting, managing project budgets and office finances for a $5M+ company or department
Experience in the A/E or consulting industry highly preferred
Experience with and understanding of applications of Federal Accounting Rules (FAR) and supporting projects in professional services consulting and design-build contracts is preferred
Can prioritize multiple tasks with competing deadlines
Software proficiency in a professional services accounting software (Deltek Vision and Vantage point is required), Adobe PDF, Word and Excel
Use discretion and are tactful in difficult or confidential matters and have excellent skills in written and verbal communication
Have a professional and approachable demeanor, a positive attitude and willingness to learn, and a sense of urgency and responsibility/dedication
Are a trainable/coachable, can accept feedback, and are proactive, organized, efficient, and adaptable teammate who can work under deadlines

Job Responsibility

Generate monthly invoices
coordinate with PMs and Principals for changes and to ensure accuracy with any requirements under the contract
submit invoices to client
process subconsultant A/P invoices
Provide accounting support to our Brooklyn, NY office (remotely) with AR/AP, billing, payroll and general administrative tasks
Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants
Analysis and reporting support
monitor, communicate and resolve accounting issues related to assigned projects with Project Managers and Principals
monitor and report monthly unbilled services balance to management
hands-on assistance directly with PMs and Principals to send invoices recover losses

What we offer

Flexible work schedule
Rewarding work environment
Creative atmosphere that allows for professional development and career advancement opportunities
Comprehensive benefits program including paid time off (PTO)
10 paid holidays
medical
dental
vision
FSA
and HRA with employer contributions and 401K matching

Fulltime

Project and A/P Accounting Assistant

Location

United States , Berkeley

Salary:

30.00 - 40.00 USD / Hour

MIG

Expiration Date

Until further notice

Requirements

Associate’s degree in any field
Relevant experience in accounting (required)
Experience with and understanding of applications of Federal Accounting Rules, billing A/R management and supporting projects in professional services consulting and design-build contracts is preferred
Software proficiency in accounting software (Deltek or similar), Word and Excel (required)
Excellent skills in written and verbal communication for internal team communication as well as external client communication
High level of integrity and trust, which references can verify
Professional and approachable demeanor, positive attitude, and a sense of urgency and responsibility/dedication to ensure tasks are carried through to completion and in a timely manner
Detail-oriented and can complete tasks accurately (attention to detail and accuracy are vital to this role)
Proactive, organized, efficient, and adaptable teammate who can work under deadlines and is willing to pitch in to help others

Job Responsibility

Collaborative Teammate: work as part of a cross-office, cross-discipline team of professional planners, designers, and technical staff
Dual Role: firmwide resource and have an integral role in the company’s accounting and related administration
Project Accountant duties (40% of time): day-to-day project accounting transactions
Project accounting/invoicing/project billing: Generate monthly invoices
coordinate with PMs and Principals
submit invoices to client
process subconsultant A/P invoices
Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants
Contracts: Work with project teams to ensure contract compliance and understanding of contract terms
tracking for signatures and end dates

What we offer

Flexible work schedule
Rewarding work environment
Creative atmosphere that allows for professional development and career advancement opportunities
Comprehensive benefits program including paid time off (PTO)
10 paid holidays
medical, dental, vision, FSA, and HRA with employer contributions
401K matching

Fulltime

Medical Accounts Receivable and Billing Specialist

This role will support a growing department. Our client offers great work-life b...

Location

United States , Odenton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Small, private clinic AR experience highly preferred
Solid understanding of medical billing
Knowledge of Accounts Receivable (AR) in a healthcare/clinical environment
Demonstrated analytical skills in basic accounts receivable and accounting policy
Current and relevant ERP system experience
AA or BS/BA degree in Accounting or in a related field

Job Responsibility

Responsible for billing and coding
Collecting on past due balances
Insurance company follow-up
Maintain up to date information from insurance companies and customers
Reduce AR aging
Special project as assigned
Provide and obtain necessary documentation as needed

What we offer

Great work-life balance
Free online training
Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Staff Accountant

Robert Half is the world’s first and largest specialized talent solutions firm t...

Location

United States , Hopkins

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Collaborate with project manager on accounting aspects of the project from proposal to close out
Validate project proposals, project PO, and internal project setup documents are complete and accurate
Set up and maintain client projects within the project accounting system to ensure accurate billing and financial reporting
Understand types of billing and the specifics of how the information on the invoice should be presented to the client (i.e. cost-plus, cost-plus-to-a-max, lump-sum)
Prepare, review, and submit client invoices on a timely and accurate basis
Review and approve project-related vendor purchase orders and invoices
Conduct frequent project reviews to include validating estimated cost-to-complete calculations, month-end over/under WIP, and project variances
Understand multi-company project postings for revenue and expense
Responsible for project account receivables and collections
researching and resolving cash receipt discrepancies

Job Responsibility

Collaborate with project manager on accounting aspects of the project from proposal to close out
Validate project proposals, project PO, and internal project setup documents are complete and accurate
Set up and maintain client projects within the project accounting system to ensure accurate billing and financial reporting
Understand types of billing and the specifics of how the information on the invoice should be presented to the client (i.e. cost-plus, cost-plus-to-a-max, lump-sum)
Prepare, review, and submit client invoices on a timely and accurate basis
Review and approve project-related vendor purchase orders and invoices
Conduct frequent project reviews to include validating estimated cost-to-complete calculations, month-end over/under WIP, and project variances
Understand multi-company project postings for revenue and expense
Responsible for project account receivables and collections
researching and resolving cash receipt discrepancies

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) plan
free online training
access to top jobs
competitive compensation

Fulltime

Project Accountant

We are looking for a detail-oriented Project Accountant to join a growing team i...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience with project accounting, project coordination, billing, or construction-related accounting activities.
Working knowledge of accounts receivable processes and invoice management in a high-volume environment.
Familiarity with QuickBooks Online and the ability to learn contractor billing portals and related systems.
Understanding of core accounting functions, including financial recordkeeping, reconciliation, and transaction review.
Strong organizational skills with the ability to manage multiple deadlines across numerous active projects.
Effective communication skills and the ability to collaborate with project managers and accounting team members.
Background in accounting software systems such as ADP, Costpoint, Deltek, Deltek Vision, or similar platforms is helpful.
Degree in accounting, finance, or a related field, or equivalent practical experience
entry-level candidates with relevant skills are encouraged to apply.

Job Responsibility

Manage project billing activities for a large portfolio of active commercial accounts, ensuring invoices are prepared accurately and submitted on time.
Process customer billings through QuickBooks Online and external general contractor portals used for construction projects.
Track changes to project scope, added materials, and billing updates so invoices reflect current project activity.
Support accounts receivable efforts by monitoring submitted invoices, maintaining billing records, and following established documentation procedures.
Partner with project managers to gather project details, validate billable items, and resolve billing discrepancies.
Assist with construction-related accounting tasks, including financial review, project cost tracking, and backlog reporting.
Coordinate monthly billing for recurring project services, including contract fencing and other ongoing work.
Contribute to accounting team operations by helping organize financial data and supporting future platform-related process updates as needed.

What we offer

Medical, vision, dental, and life and disability insurance (for contract/temporary professionals)
Enrollment in company 401(k) plan (for hired contract/temporary professionals)

Fulltime

Staff Accountant

Location

United States , Hopkins, MN

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Collaborate with project manager on accounting aspects of the project from proposal to close out
Validate project proposals, project PO, and internal project setup documents are complete and accurate
Set up and maintain client projects within the project accounting system to ensure accurate billing and financial reporting
Understand types of billing and the specifics of how the information on the invoice should be presented to the client (i.e. cost-plus, cost-plus-to-a-max, lump-sum)
Prepare, review, and submit client invoices on a timely and accurate basis
Review and approve project-related vendor purchase orders and invoices
Conduct frequent project reviews to include validating estimated cost-to-complete calculations, month-end over/under WIP, and project variances
Understand multi-company project postings for revenue and expense
Responsible for project account receivables and collections
researching and resolving cash receipt discrepancies

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Project Accountant

We are looking for a detail-oriented Project Accountant to join our team in Kirk...

Location

United States , Kirkland

Salary:

80000.00 - 100000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in project accounting, preferably within the construction industry
Strong knowledge of billing processes, accounts receivable, and contract interpretation
Familiarity with job costing practices and reconciliation methods
Proficiency in handling payroll functions, including multi-state payroll considerations
Ability to manage cash activity and maintain organized financial records
Skilled in providing ad hoc reporting and accounting support to leadership
Excellent organizational skills and attention to detail, with the ability to maintain audit-ready documentation
Effective communication and collaboration skills to guide entry-level accounting staff and work with cross-functional teams

Job Responsibility

Oversee billing and accounts receivable functions for assigned divisions, ensuring accuracy and prompt processing
Prepare detailed progress and time-and-materials billing in accordance with project requirements
Analyze construction contracts to establish and refine billing procedures that align with contractual obligations
Coordinate lien releases alongside billing and collections activities to maintain compliance
Review, post, and reconcile accounts receivable payments on a regular basis
Monitor daily cash transactions and maintain accurate cash register records
Organize electronic project files to ensure proper documentation and readiness for audits
Collaborate with project managers to align billing practices with job costs and project progress
Conduct regular reviews of job costs and reconcile billing discrepancies to support project accounting
Identify and implement process improvements for billing, accounts receivable, and project accounting workflows

What we offer

Medical
Long Term Care
401k
2 weeks PTO
1 week sick time
6 paid holidays

Project Billing Specialist

This position is responsible for end‑to‑end AIA billing and project‑based financ...

Location

United States , Greenbelt

Salary:

70000.00 - 80000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Demonstrated experience with AIA billing in a project-based environment
Background in project accounting, contract administration, or construction accounting
Strong understanding of percent-complete billing, retainage, and change order tracking
Hands-on accounting experience directly related to billing, revenue recognition, or project reporting
High attention to detail with the ability to manage multiple active projects and deadlines
Proficient in Excel and project accounting/ERP systems (Deltek, Sage Intacct, Oracle, Procore, or similar preferred)

Job Responsibility

Prepare, review, and submit monthly AIA progress billings, including G702/G703 forms and continuation schedules
Track contract values, approved change orders, retainage, stored materials, and billing caps
Ensure billings align with contract terms, project milestones, and percent-complete reporting
Maintain complete and audit-ready billing backup, including lien waivers, pay applications, and approvals
Respond directly to client and internal billing inquiries and resolve discrepancies efficiently
Coordinate billing timelines with project managers to ensure timely submission and cash collection
Support project setup including billing terms, schedules of values, budgets, and cost codes
Track contract modifications, change orders, and amendments throughout the project lifecycle
Maintain organized contract, billing, and project documentation
Assist with project closeout, final billings, and retainage release

Fulltime

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Project Billing Accountant

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Requirements

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