Project Associate - Social and Human Sciences Job at UNESCO (New Delhi)

Job Description

PROJECT ASSOCIATE - SOCIAL AND HUMAN SCIENCES. Kickstart Her Future – India is a 24-month extrabudgetary initiative implemented in partnership with NIKE, Inc. The project promotes the safe and inclusive participation of adolescent girls aged 11–17 in sport and physical activity in the National Capital Region of Delhi, through four interconnected pillars: evidence generation, resource development, coach capacity building, and policy institutionalization. Under the overall authority of the Director of the UNESCO South Asia Regional Office, the direct supervision of the Programme Specialist and Chief of Social and Human Sciences (SHS) Sector, and under the day-to-day guidance of the designated National Project Officer, the incumbent shall provide programme, administrative, financial and coordination support to the implementation of the UNESCO–NIKE “Kickstart Her Future – India” project and other SHS Sector extrabudgetary activities.

Job Responsibility

Assist in the preparation and updating of project work plans, activity schedules, implementation trackers and monitoring tools
Support the coordination and logistical organization of project activities, meetings, consultations, workshops, training sessions and events
Liaise with implementing partners, consultants and service providers regarding operational and administrative matters and follow up on agreed actions
Maintain project implementation records and monitor progress against planned activities and timelines, bringing delays or issues to the attention of the supervising officer
Support the organization and documentation of Project Steering Committee meetings, including preparation of background materials, meeting notes and follow-up actions
Assist with the coordination of research, training and resource development activities by facilitating communication among stakeholders and tracking deliverables
Support the preparation, translation, adaptation and dissemination of project materials and resources as required
Monitor implementation schedules and maintain project documentation to facilitate effective project delivery
Monitor project expenditures against approved budgets and maintain budget tracking spreadsheets and financial monitoring tools
Prepare financial information and supporting documentation for budget reviews, financial reporting exercises and donor reporting requirements
Assist in the preparation of contracts, purchase requisitions, purchase orders and other administrative documents in accordance with UNESCO procedures
Track consultant and service provider deliverables and assist in processing payments following verification by the responsible officer
Compile financial and administrative information required for project reporting and audits
Provide administrative and financial support to other SHS Sector projects as required
Support implementation of the project monitoring framework through collection, compilation and organization of project data
Maintain monitoring tools, indicator tracking systems and project databases
Assist with baseline, endline and other assessment exercises through coordination of logistics, data collection and documentation processes
Compile information and draft inputs for progress reports, donor reports, briefing notes and project updates
Maintain project records and institutional documentation in UNESCO corporate systems, including SharePoint and SISTER
Support the preparation of periodic reporting requirements and contribute administrative and statistical information as requested
Support communication and information exchange among UNESCO, implementing partners, consultants and relevant stakeholders
Assist in organizing coordination meetings, consultations and workshops with project stakeholders
Draft routine correspondence, meeting records and follow-up communications
Facilitate logistical arrangements for engagement with government institutions and partner organizations
Support outreach and visibility activities through preparation of communication materials, event documentation and content for dissemination
Support UNESCO’s engagement with government stakeholders to build ownership of SBCS approaches and support their integration into institutional sport and physical education systems
Support liaison with UNESCO Headquarters on technical matters related to the project and to global UNESCO sport policy frameworks
Conduct background research and information gathering on issues relevant to project implementation
Compile, organize and summarize information, data and reference materials to support project activities
Assist in the preparation of concept notes, presentations, briefing materials and knowledge products
Maintain project files, databases and knowledge management systems
Ensure project documentation and outputs are properly archived and accessible
Provide programme, administrative and logistical support to other SHS Sector projects as required
Assist in gathering information and background materials for project development initiatives
Contribute administrative inputs to concept notes, reports and funding proposals as requested
Undertake other tasks as requested by the Director, the SHS Programme Specialist, and /or National Project Officer, as required

Requirements

A minimum of a post-secondary qualification (diploma, certificate, or university degree) in business administration, social sciences, international relations, or a related field
A minimum of four (4) years of relevant professional experience in project management, programme coordination, or a related field, with the ability to support multiple project activities simultaneously
Demonstrated experience in budget management and financial reporting
Experience supporting the preparation of Terms of Reference, contract administration, procurement processes, and coordination with consultants, implementing partners, and service providers
Experience supporting stakeholder consultations, partnership activities, and coordination with government institutions, implementing partners, and other stakeholders, including the organization of meetings, workshops, and consultation processes
Experience supporting monitoring and reporting activities, including data collection, maintenance of tracking tools, compilation of information, and preparation of inputs for project monitoring and evaluation exercises
Good organizational and coordination skills, with the ability to support multiple project activities simultaneously
Ability to work under supervision while managing competing priorities and deadlines
Ability to work effectively in a multicultural team environment and under pressure
Excellent knowledge (written and spoken) of English
Good knowledge (written and spoken) of Hindi

Nice to have

Experience in the thematic areas of gender equality in sport, safe sport, adolescent girl empowerment, physical education, coach education, or safeguarding in sport contexts
Experience in UNESCO’s programmes and/or normative tools, particularly in the field of Social and Human Sciences or sport policy
Experience working with the United Nations system, multilateral organisations, or in a development cooperation context
Experience with inter-agency mechanisms of the United Nations system
Experience working with an Enterprise Resource Planning system (ERP), particularly SAP
Good knowledge of UNESCO’s work and of UNESCO’s Sport Section priorities, including the Fit for Life Global Sport Alliance and UNESCO’s framework of Global Policy Standards for Inclusive, Equitable and Safe Sport
Familiarity with NIKE’s Body Confident Sport programmes or similar evidence-based sport confidence and safeguarding frameworks
Knowledge of the socio-cultural and sport policy landscape in India, including awareness of the National Education Policy (2020) and the United Nations Sustainable Development Cooperation Framework (UNSDCF) for India
Knowledge of research methodologies applicable to qualitative studies and needs assessments in a sport and gender equality context
Excellent knowledge of English
Knowledge of an official language of India is an asset

What we offer

Social security contribution equivalent to 15% of the basic salary, with 10% allocated to pension coverage and 5% to medical coverage
Annual leave at the rate of 2.5 days per month
Certified sick leave at the rate of 2 days per month

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Project Associate - Social and Human Sciences

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