Project Assistant Job at University of Rochester (Rochester)

Project Assistant

We are looking for a Part-time Project Assistant to provide dependable coordinat...

Location

United States , Pleasanton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in project coordination, operations support, administrative support, or a related role
Strong organizational skills with close attention to detail and the ability to keep multiple workstreams moving forward
Clear written and verbal communication skills, with confidence interacting with leadership and staff
Ability to manage competing priorities, meet deadlines, and work independently with limited oversight
Proficiency with Microsoft Office applications, especially Word, Excel, and Outlook, along with virtual meeting tools
Demonstrated skill in creating reports, maintaining tracking systems, and documenting project activity accurately
Adaptability, sound judgment, and a dependable work style in a rapidly changing environment
Bachelor's degree preferred
experience in healthcare, behavioral health, nonprofit, construction, or corporate office settings is a plus

Job Responsibility

Coordinate project activities by monitoring deadlines, tracking progress, and helping keep deliverables on schedule
Arrange meetings, manage calendars, document key discussion points, and follow up on action items to support project momentum
Prepare spreadsheets, status updates, reports, and other business documents that improve visibility into ongoing work
Maintain organized files, logs, and project records so information is accessible, current, and audit ready
Partner with departments and team members to gather updates, resolve pending items, and ensure timely completion of assigned tasks
Provide day-to-day administrative assistance to leadership, including support for presentations, training materials, and special initiatives
Communicate with internal stakeholders and external contacts in a clear and attentive manner
Assist with operational coordination in a fast-paced environment, adjusting quickly as priorities evolve
Support recruitment-related activities, expense documentation, scanning, and other administrative tasks as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

Project Assistant

We are looking for a detail-oriented Project Assistant to support project coordi...

Location

United States , Dayton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting projects in an administrative or coordination capacity
Ability to manage timelines and keep multiple activities organized at the same time
Familiarity with construction project environments and related documentation practices
Experience maintaining or assisting with master scheduling and progress tracking
Proficiency in scanning, filing, and handling project records with strong attention to detail
Strong communication skills and the ability to work effectively with cross-functional teams
Solid organizational skills with a dependable and proactive approach to daily responsibilities

Job Responsibility

Coordinate project timelines and help keep key milestones, deliverables, and deadlines on track
Support construction-related project activities by organizing records, updates, and team communications
Maintain and update master schedules to reflect progress, changes, and upcoming tasks
Scan, file, and manage project documents to ensure accurate and accessible records
Assist project managers with administrative tasks, meeting preparation, and status reporting
Monitor task progress and follow up with team members to help address schedule-related issues
Prepare and organize project materials, logs, and documentation for internal use
Contribute to process continuity by supporting project documentation updates and related coordination tasks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Project Assistant

Robert Half is partnering with a company looking for a Project Assistant to supp...

Location

United States , Des Moines

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in administrative support, or processing role
Strong computer skills with the ability to move efficiently between multiple systems and applications
Proven accuracy in data entry and typing tasks with close attention to detail
Strong verbal and written communication skills
Experience providing customer service or internal support in a business setting
Familiarity with database-driven web applications and digital processing tools

Job Responsibility

Enter, review, and update information accurately across multiple computer systems while maintaining a high level of precision
Support claims-related processing activities by organizing records, validating details, and completing assigned transactions in a timely manner
Communicate clearly and professionally with team members and business partners to resolve questions and keep work moving forward
Monitor incoming tasks and adjust to shifting priorities as workflows and daily assignments change throughout the day
Collaborate across departments to help coordinate work, share updates, and address processing issues efficiently

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Project Assistant

We are looking for a detail-oriented Project Assistant to support construction-r...

Location

United States , Milwaukee

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting construction projects or project-based administrative operations
Working knowledge of timeline coordination and schedule tracking in a detail-focused environment
Ability to maintain master schedules with strong attention to detail and accuracy
Proficiency in scanning, organizing, and managing project documentation
Familiarity with project management processes and administrative support responsibilities
Strong communication skills and the ability to manage multiple priorities effectively

Job Responsibility

Coordinate project timelines and help keep construction activities aligned with established milestones and deadlines
Maintain master schedules by updating task progress, tracking deliverables, and identifying timing conflicts for follow-up
Support project management operations through meeting coordination, status reporting, and documentation preparation
Organize, scan, and file project records to ensure accurate and accessible documentation
Assist with communication between project stakeholders to help keep priorities, updates, and next steps clear
Monitor administrative project tasks and follow up on outstanding items to help maintain workflow continuity

What we offer

Medical, vision, dental, life and disability insurance
401(k) plan

Project Assistant

Our client is in need of a Project Assistant to support day-to-day operations fo...

Location

United States , Castroville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in a project-based office or construction environment
Strong ability to manage timelines, coordinate multiple priorities, and stay organized in a fast-moving setting
Proficiency in scheduling meetings, maintaining calendars, and arranging travel or event logistics
Skilled in file organization, document handling, scanning, and maintaining accurate administrative records
Clear written and verbal communication skills with a detail-oriented customer service approach
Ability to work effectively with project managers, executives, vendors, and cross-functional site teams
Comfort supporting basic office technology coordination and resolving routine productivity issues with the appropriate teams

Job Responsibility

Support daily office operations for the construction site team by handling administrative activities that keep project work moving efficiently
Deliver courteous and attentive assistance to team members, clients, vendors, and visitors while responding to general questions and escalating issues when needed
Prepare and submit expense documentation for project leadership, ensuring records are accurate and completed on time
Coordinate project logistics such as calendars, meeting spaces, seating plans, parking or access credentials, and other site-based administrative resources
Arrange travel plans, lodging, schedules, and related materials for project staff and leadership as required
Organize meetings from start to finish, including scheduling, agenda support, room setup, note-taking, and distribution of meeting summaries
Maintain orderly project files and records, support document retrieval, and help keep office supplies stocked for daily site needs
Assist with onboarding, site orientation, visitor procedures, special events, and occasional technical support coordination for issues affecting workplace productivity
Contribute ideas that improve administrative processes and provide flexible support for additional project-related assignments as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Project Assistant

We are looking for a detail-oriented Project Assistant to support project coordi...

Location

United States , Dayton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting projects in an administrative or coordination capacity
Ability to manage timelines and keep multiple activities organized at the same time
Familiarity with construction project environments and related documentation practices
Experience maintaining or assisting with master scheduling and progress tracking
Proficiency in scanning, filing, and handling project records with strong attention to detail
Strong communication skills and the ability to work effectively with cross-functional teams
Solid organizational skills with a dependable and proactive approach to daily responsibilities

Job Responsibility

Coordinate project timelines and help keep key milestones, deliverables, and deadlines on track
Support construction-related project activities by organizing records, updates, and team communications
Maintain and update master schedules to reflect progress, changes, and upcoming tasks
Scan, file, and manage project documents to ensure accurate and accessible records
Assist project managers with administrative tasks, meeting preparation, and status reporting
Monitor task progress and follow up with team members to help address schedule-related issues
Prepare and organize project materials, logs, and documentation for internal use
Contribute to process continuity by supporting project documentation updates and related coordination tasks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Project Assistant

We are looking for a dependable Project Assistant to support a short-term Contra...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Preparing the conference booth by unloading, arranging, and organizing display materials before attendees arrive
Welcoming visitors in a courteous manner, responding to general questions, and creating a positive experience for conference attendees
Guiding attendees through the online ordering process by explaining how to use the website and shopping cart tools, without processing sales or payments
Maintaining an orderly, presentable booth space throughout the event and ensuring materials remain accessible and well stocked
Supporting event operations across scheduled shifts, including setup, active conference coverage, and end-of-event pack-up
Disassembling displays after the conference and packing books, signage, and related materials carefully for transport or return
Following provided instructions closely, communicating questions promptly, and working effectively with limited on-site supervision
Being comfortable using computers and web-based systems, with the ability to explain online navigation clearly to others
Performing light to moderate physical tasks, including lifting and moving materials weighing up to approximately 25 pounds
Having strong communication skills with a courteous, detail-oriented approach when assisting attendees and team contacts

Job Responsibility

Prepare the conference booth by unloading, arranging, and organizing display materials before attendees arrive
Welcome visitors in a courteous manner, respond to general questions, and create a positive experience for conference attendees
Guide attendees through the online ordering process by explaining how to use the website and shopping cart tools, without processing sales or payments
Maintain an orderly, presentable booth space throughout the event and ensure materials remain accessible and well stocked
Support event operations across scheduled shifts, including setup, active conference coverage, and end-of-event pack-up
Disassemble displays after the conference and pack books, signage, and related materials carefully for transport or return
Follow provided instructions closely, communicate questions promptly, and work effectively with limited on-site supervision
Comfortable using computers and web-based systems, with the ability to explain online navigation clearly to others
Able to perform light to moderate physical tasks, including lifting and moving materials weighing up to approximately 25 pounds
Strong communication skills with a courteous, detail-oriented approach when assisting attendees and team contacts

What we offer

Medical
Vision
Dental
Life and disability insurance
Company 401(k) plan
Free online training
Access to top jobs
Competitive compensation

Fulltime

Project Assistant

We are looking for a detail-oriented Project Assistant to support construction-r...

Location

United States , Mountain View

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting projects in an administrative or coordination capacity, preferably within construction or a related environment
Working knowledge of schedule tracking, milestone coordination, and master scheduling practices
Ability to manage multiple priorities while maintaining strong attention to detail and organization
Proficiency with document handling, including scanning, electronic filing, and records maintenance
Clear written and verbal communication skills for coordinating with project teams and stakeholders
Familiarity with project management processes and the ability to support structured workflows
Comfortable using standard office and project tracking tools to maintain accurate schedules and documentation

Job Responsibility

Coordinate project schedules and track key milestones to help ensure construction activities stay on target
Maintain master planning documents and update timeline information as priorities, deadlines, and deliverables change
Support project managers with day-to-day administrative tasks, including organizing files, preparing documentation, and monitoring progress updates
Scan, file, and manage project records so materials are accurate, accessible, and properly archived
Assist with construction project coordination by following up on action items, compiling status information, and helping keep teams aligned
Prepare routine reports and project summaries that provide visibility into schedule performance and outstanding tasks
Communicate with internal stakeholders to gather updates, confirm deadlines, and escalate scheduling concerns when needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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