Project Assistant

• Organize, update, and maintain bid proposals and scope of work documentation on a regular basis
• Coordinate communication with vendors, ensuring timely responses and efficient scheduling
• Schedule vendor visits and ensure all project timelines are adhered to
• Generate and analyze reports using software tools
• training will be provided if necessary
• Utilize Excel spreadsheets to track and manage project-related data effectively
• Support accounting processes by assisting with invoice preparation and submissions
• Conduct occasional site visits to document property damages, including taking photographs
• Collaborate with team members to ensure smooth project workflows and operations
• Maintain organized digital and physical files to ensure easy access to project documents

• At least 2 years of experience in a similar role, preferably in the real estate, construction, or property management industry
• Proficiency in Microsoft Excel, Word, and Outlook
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Excellent communication skills, both written and verbal
• Ability to work independently while taking direction effectively
• Familiarity with data entry and report generation processes
• Customer service experience, particularly in vendor coordination, is a plus
• Availability to work onsite five days a week with some flexibility in start times

Customer service experience, particularly in vendor coordination

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan