Project Assistant

• Prepare and organize event materials
• Coordinate the shipment of materials
• Create and maintain an itemized list of contents for reference and tracking purposes
• Track the location and return of banners and tablecloths used at each event
• Generate shipping labels, provide return instructions, and include checklists and package photos to ensure seamless returns
• Monitor and update the shared calendar for new career fair events
• Collect and record career fair registration dates and maintain a comprehensive team spreadsheet
• Maintain historical and current trackers for career fair materials, including inventory and return status
• Assist in ordering and managing inventory for event collateral, ensuring supplies are sufficient for upcoming events
• Propose improvements to enhance the efficiency of material tracking, shipping, and returning processes

• Proven ability to manage timelines and prioritize tasks effectively
• Familiarity with tracking and managing inventory for events
• Strong organizational skills and attention to detail
• Proficiency in creating and maintaining spreadsheets and trackers
• Excellent communication and coordination skills
• Experience with scheduling and managing logistics
• Ability to adapt to evolving processes and suggest improvements

Knowledge of project management principles is a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan