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Project Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Aptos

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a dependable Project Assistant to support graduation event operations in California. This contract position is ideal for someone who enjoys working in fast-paced, customer-facing environments and can help keep event activities organized and running smoothly. The role involves assisting photographers and guiding graduates during ceremony photo operations while maintaining a detail-oriented and well-presented presence throughout the event.

Job Responsibility:

  • Support photographers during graduation events by directing graduates through photo lines and helping maintain an orderly flow near the stage
  • Guide students to the correct locations, provide clear instructions, and confirm names against event lists as participants are called forward
  • Assist with handing out and collecting name cards and other event materials used during ceremony photo operations
  • Help present business cards or related handouts to graduates and guests as needed during the event
  • Provide light appearance support, such as helping graduates adjust tassels or similar details before photographs are taken
  • Participate in event setup and breakdown by organizing supplies and assisting with equipment handling before and after the ceremony
  • Coordinate across multiple event times at the same site when scheduled, ensuring consistent support throughout the day or across consecutive days
  • Follow onsite direction from the designated event lead and maintain accurate, organized event support throughout the assignment

Requirements:

  • Strong customer service skills with a detail-oriented and approachable demeanor
  • Ability to stay organized, manage timing effectively, and work efficiently in a live event setting
  • Comfortable standing, walking, and assisting with active event operations for the duration of the assignment
  • Basic proficiency with Microsoft Office and general administrative support tasks
  • Ability to handle simple tracking activities, including checking names and managing printed lists or materials
  • Willingness to wear business attire, including black slacks, a neutral button-up or conservative blouse, and closed-toe dress shoes
  • Reliable communication skills and the ability to follow instructions from onsite leadership
  • No prior years of experience required
  • entry-level candidates with strong workplace conduct are welcome
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 16, 2026

Work Type:
On-site work
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