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Met T&S Logo Met T&S · IT - Administration

Project Assistant

Germany, Hamburg 50000.00 EUR / Year · Job Posted June 28, 2026
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Job Description

The project is planning the expansion of the existing Hamburg Refinery, by adding the following process units and facilities: HVO Unit, pre-treatment Unit, tank farm balance (tanks partially supplied by others), interconnecting lines, new electrical substation and rack room, interconnecting cables between new substation building and existing substation and control room. The Project Assistant reports to the Site Manager and performs all necessary assistance activities to the project and site team.

Job Responsibility

  • Full administrative support
  • Management of the appointment calendar
  • Arrange travel reservations of department personnel
  • Fill out Purchase Requests (PR) and related Sales Entry Sheet (SES)/Good Received (GR) for the purchases on the cost centre of the Department
  • Archiving documents and keeping the protocol of communication in collaboration with the HO and Site Document Control team
  • Internal reporting
  • Registration of internal orders related to site activities
  • Make daily reports and various logs on related to site manager
  • Assist Logistic Manager and/or Project and Site Management in: Supervising and coordinating service providers (cleaning, catering, utilities, etc.)
  • Arranging events (inquiries to vendors, activities calendar, inspect locations, organization of supplies as drink, food, promotion material, etc.)
  • Arranging office space distribution with SM, including tracking and coordinating delivery of Site offices furniture
  • Managing the fleet of vehicles (keep track of assignments, driver identification, tracking and arrange car service and maintenance, etc.)
  • Coordinate with HO for delivery of personal computers to be assigned to employees and telephones in coordination with IT Specialist.

Requirements

  • Suitable education
  • At least 3 years of experience in similar role
  • Fluent German
  • Fluent English
  • Proficient knowledge of the MS Office package
  • Excellent communications and interpersonal skills
  • Strong interpersonal, team-oriented skills, self-motivation and direction, with strong bias toward timely performance and problem resolution
  • Attention to detail, strong communications and interpersonal skills.
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