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Project Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Lytle

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Category:
Construction

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

In this role, you will provide essential administrative support to a fast-paced construction project team, ensuring smooth day-to-day operations and effective communication across all stakeholders. Your organizational abilities and proactive mindset will be key to keeping projects on track.

Job Responsibility:

  • Manage daily office functions for the project team, including document organization, mail processing, invoice handling, and maintaining updated contact records
  • Deliver professional and approachable support to team members, clients, and partners
  • Oversee scheduling and calendar management, coordinate meetings, and maintain accurate logs of project communications
  • Prepare and submit financial documentation such as expense reports for leadership staff
  • Set up project-specific resources, including meeting spaces, access credentials, and parking arrangements
  • Draft correspondence, presentations, and reports to support project initiatives
  • Update project organizational charts, seating layouts, and related documentation
  • Coordinate travel plans, accommodations, and meeting itineraries for team members
  • Facilitate meeting logistics, assist during sessions, and ensure detailed minutes are recorded and distributed
  • Serve as a primary point of contact for inquiries from staff, clients, and visitors, escalating issues when necessary
  • Collaborate with leadership to manage visitor protocols and site orientation procedures
  • Maintain a professional, organized environment in communications with external partners and internal teams
  • Assist with technical or IT-related challenges on-site by coordinating with the appropriate support teams
  • Support onboarding and transitions for project personnel
  • Maintain and organize filing systems, and assist with document retrieval processes
  • Monitor inventory and order office or on-site supplies as needed
  • Recommend improvements to workflows and contribute to process enhancement initiatives
  • Assist with event planning and special project activities
  • Perform additional tasks and responsibilities as assigned

Requirements:

  • Proven experience in administrative support roles, preferably within construction or project environments
  • Strong organizational skills with the ability to manage multiple tasks simultaneously
  • Proficiency in scheduling, meeting coordination, and document management
  • Familiarity with construction project tools and processes
  • Excellent communication and interpersonal skills to interact effectively with team members, clients, and vendors
  • Ability to troubleshoot and resolve basic technical issues efficiently
  • Knowledge of expense reporting and travel coordination
  • Commitment to maintaining a detail-oriented and inclusive workplace environment
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
January 15, 2026

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