Project Assistant

• Coordinate project timelines, meeting schedules, follow-up items, and team communications to help keep construction activities on track
• Maintain accurate project records, including permits, submittals, RFIs, and other controlled documents, while ensuring current versions are available to stakeholders
• Update project tracking systems and prepare status reports, dashboards, and performance summaries for project teams and leadership
• Support purchasing and cost monitoring by tracking purchase orders, material needs, budget activity, and forecast-to-actual spending
• Verify subcontractor and vendor documentation, including insurance and compliance records, to support contractual and regulatory requirements
• Assist with billing processes by organizing supporting documents, preparing invoicing details, and helping monitor accounts receivable activity
• Coordinate field-related administrative needs such as site logistics, inspections, material deliveries, and general jobsite support tasks
• Contribute to estimating and bid efforts by helping assemble proposals, quantity takeoffs, and submission materials
• Track permit progress and assist with project closeout deliverables such as as-built documentation, operations manuals, and warranty records
• Administer project and maintenance system data, provide user assistance, and support reporting accuracy across the platform

• Experience in project coordination, administrative support, or construction-related operations
• Strong organizational skills with a high level of accuracy and attention to detail when managing documentation and data
• Proficiency with Excel and the ability to learn project management or reporting systems quickly
• Effective communication skills with the ability to work across project managers, field personnel, clients, vendors, and subcontractors
• Demonstrated ability to manage multiple priorities and meet deadlines in a fast-moving environment
• Problem-solving skills and sound judgment when handling project support issues independently

Familiarity with scheduling, construction project workflows, or project tracking processes is preferred

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan