Project Assistant Job at Robert Half (Quincy)

Project Assistant

We are looking for a detail-oriented Project Assistant to support accounting and...

Location

United States , Bakersfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience handling accounts payable and accounts receivable responsibilities in an administrative or accounting support role
Proficiency with Procore and confidence working with financial records in a computerized environment
Strong data entry skills with a high level of accuracy and attention to detail
Background in invoice processing, including reviewing, tracking, and organizing payment-related documents
Familiarity with certified payroll procedures and related compliance documentation
Ability to manage multiple tasks, stay organized, and meet deadlines in a fast-paced setting
Effective written and verbal communication skills for working with internal teams and resolving routine issues

Job Responsibility

Manage accounts payable and accounts receivable tasks, including reviewing financial records and keeping transaction details up to date
Process invoices accurately and on schedule while verifying supporting documentation and resolving discrepancies when needed
Enter project and accounting data into internal systems and maintain organized, reliable records for reporting purposes
Support certified payroll activities by gathering required information, checking accuracy, and preparing documentation for submission
Assist with Procore updates, record maintenance, and routine tracking of financial activity tied to project work
Coordinate with internal stakeholders to follow up on outstanding items, clarify billing details, and keep administrative processes moving
Help monitor project-related financial documents and provide general support to the Controller and broader team as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Project Assistant

Location

France , Paris

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Minimum Bac+2 qualification
At least 3 years’ experience in a similar project or administrative role
English level C1 (written and spoken)
Strong Microsoft Office skills
SharePoint experience is an advantage

Job Responsibility

Manage project documentation and provide administrative coordination
Ensure smooth day-to-day office operations
Support onboarding of new team members
Maintain internal tools and trackers
Support the Project Director with planning and internal communications
Organise internal and external events

Project Assistant

We are looking for a proactive Project Assistant to support construction project...

Location

United States , Lafayette

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in project assistance, administrative support, construction coordination, or a related field
Ability to manage multiple priorities and meet deadlines in a fast-moving work environment
Proficiency with Microsoft Word and Microsoft Excel for document preparation and tracking
Experience working with Sage accounting software or similar project/accounting systems is strongly preferred
Strong written and verbal communication skills for effective coordination with team members and subcontractors
High level of organization, attention to detail, and accuracy in data entry and documentation
Reliable and detail-oriented work habits, including punctuality and a willingness to learn

Job Responsibility

Support project managers and project support staff with coordination tasks for current and upcoming construction work
Enter and maintain project information in Sage and related systems to keep records accurate and current
Assist with updating timelines and tracking milestones so deliverables stay on schedule
Prepare, organize, and distribute project documents, including subcontract packages and related paperwork
Coordinate administrative activities such as scanning, filing, and maintaining orderly project documentation
Provide light accounting assistance by helping track invoices, expenses, and other cost-related records
Communicate with internal team members and subcontractors to help move documents and approvals forward in a timely manner

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Project Assistant

We are seeking a detail-oriented Project Assistant to support project coordinati...

Location

United States , McLean

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of administrative, project support, or coordination experience
Strong organizational and time management skills
Excellent written and verbal communication abilities
Proficiency with Microsoft Office Suite and project tracking tools
Ability to manage multiple priorities in a fast-paced environment
Must be tech savvy
available to work onsite

Job Responsibility

Support project managers with day-to-day coordination and administrative tasks
Maintain project schedules, trackers, and documentation
Organize meetings, prepare agendas, and distribute notes and action items
Track deadlines, deliverables, and follow-ups with internal teams
Assist with preparing status reports and project updates
Manage files, records, and project-related correspondence
Help identify process improvements to support project efficiency

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan
free online training
access to top jobs
competitive compensation

Fulltime

Project Assistant

We are looking for a detail-oriented Project Assistant to support a contract ass...

Location

United States , Blue Ash

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience with data entry in a structured or project-based setting
Proficiency with Microsoft Excel and comfort updating tracking spreadsheets
Strong attention to detail when recording measurements and participant information
Ability to follow instructions carefully and complete repetitive tasks with consistency
Clear communication skills and a helpful, participant-focused approach
Capability to work collaboratively with team members in a hands-on environment

Job Responsibility

Measure deodorant products before and after participant use to ensure accurate tracking of product usage
Enter weight data into computer-based logs for each participant with a high level of accuracy and consistency
Prepare products for continued use by trimming the top as needed and sanitizing them between participants
Respond to participant questions and offer general support throughout the process to create a smooth experience
Work closely with on-site staff to help keep daily project activities organized and on schedule
Maintain clean and orderly work areas while following handling and hygiene procedures for product preparation

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Project Assistant

We are seeking a Project Assistant in our Charlotte, NC office to provide key ad...

Location

United States , Charlotte

Salary:

Not provided

LandDesign

Expiration Date

Until further notice

Requirements

High School Diploma required, Bachelor’s Degree preferred
At least two years of related experience in the A/E industry
Strong interpersonal skills with the ability effectively engage with different personality types
Proficient in Microsoft Office and Adobe Suite
Experience with Adobe InDesign is highly desirable
Excellent organization skills

Job Responsibility

Assist project managers with proposals by typing up contract proposal letters, outline specifications, and assemble proposal books in a timely manner
Preparation for meetings and trainings including scheduling, preparing handouts, and coordinating lunches
Assist project managers with project billing
Assist the project management team with document control needs and change orders
Interacts with clients, vendors and staff in a professional and courteous manner
Set up and maintain project files
Work closely with accounting and other associated departments to ensure all required documentation is accurate and complete
Serve as the go-to person for all office needs
Assist in ordering, stocking and organizing supplies
Coordinate internal office events (holiday parties, picnics, etc.)

What we offer

access to wellness programming
401k retirement plan
paid holidays
paid time off
paid parental leave
paid volunteer hours
health insurance
dental insurance
vision insurance
life insurance

Fulltime

Project Assistant

We are seeking a highly organized Project Assistant to support project managers ...

Location

United States , Emeryville

Salary:

24.00 - 28.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

2–4 years of experience in project coordination, project administration, operations support, construction administration, or a similar role
Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
experience with project management, ERP, or accounting systems is a plus
Excellent organizational, multitasking, and time-management skills with the ability to manage multiple projects and deadlines simultaneously
Strong written and verbal communication skills with the ability to interact professionally with clients, vendors, consultants, and project teams
Detail-oriented, dependable, and proactive with a proven ability to work independently while supporting multiple stakeholders in a fast-paced environment

Job Responsibility

Provide administrative and operational support to project managers, including maintaining project schedules, milestone trackers, action item logs, and project databases
Coordinate meetings, prepare agendas, schedule attendees, document meeting notes, and follow up on outstanding tasks to support successful project execution
Organize, maintain, and distribute project documentation, contracts, reports, correspondence, proposals, and other project-related materials
Assist with project billing, invoice tracking, expense monitoring, consultant coordination, and other project administration activities to support financial accuracy
Communicate with clients, vendors, consultants, subcontractors, and internal stakeholders to facilitate timely project updates, deliverables, approvals, and issue resolution

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Project Assistant

We are looking for a detail-oriented Project Assistant to support project coordi...

Location

United States , Canoga Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in a Project Assistant, project coordination, or similar administrative support role
Prior experience in the construction industry or a closely related field is required
Strong ability to manage timelines, coordinate schedules, and support multiple active projects at once
Proficiency in organizing documentation, scanning records, and maintaining accurate digital filing systems
Effective written and verbal communication skills with the ability to interact effectively with internal teams and external contacts
Experience preparing meeting notes, reports, and project-related correspondence in a detail-focused environment
Strong attention to detail, follow-up skills, and the ability to work onsite in Canoga Park, California

Job Responsibility

Coordinate the Director’s calendar by organizing appointments, meetings, and schedule changes to support daily priorities and project deadlines
Arrange business travel plans, build itineraries, and confirm logistics to ensure efficient and well-planned trips
Prepare clear emails, letters, and follow-up messages for customers, architects, contractors, distributors, and team members across the organization
Monitor outstanding tasks, document next steps, and follow through with the appropriate parties to help keep open items moving to completion
Maintain project files, technical records, and digital documentation in an organized manner for easy access and accuracy
Support the preparation and distribution of samples, submittals, specifications, and product-related information requested by internal or external partners
Create meeting summaries, status updates, reports, and technical overviews that clearly capture key discussions and action items
Assist with drafting, updating, and organizing procedures, workflows, standard operating procedures, product specifications, technical data sheets, and installation-related documents
Contribute to special assignments, process improvement efforts, research tasks, and cross-functional initiatives that strengthen departmental consistency and efficiency

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan
free online training

Fulltime

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