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Project Assistant

UNESCO

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Location:
Zambia , Lusaka

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Category:

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Contract Type:
Not provided

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Salary:

Not provided

Job Description:

Under the overall authority of the UNESCO Director of the Regional Office for Southern Africa (ROSA) and the direct supervision of the Education Head of Unit, the Project Assistant will support and work closely with UNESCO’s National Project Officer for Education based in Lusaka, who is also the main coordination of the CapED Zambia. On a day-to-day operational basis therefore, the Project Assistant will support and report to the National Project Officer based on Lusaka. Specifically, the Project Assistant will be responsible for providing programme and administrative support to the “Facility for Action for Climate Empowerment to achieve the National Determined Contributions (FACE-NDC) project” as well as the CapED Programme in Zambia.

Job Responsibility:

  • Provide administrative and programmatic support towards effective and efficient implementation of the FACE-NDC under the Project Management Unit (PMU), CapED and EduTech Zambia Project
  • Assist the National Programme Officer for education with monitoring, evaluation, and reporting
  • Support planning, review, and monitoring of costed activity-based work plans and project budgets
  • Maintain financial and statistical data for quarterly and annual donor reports
  • Coordinate and support the organization of meetings, events, and webinars related to programme activities
  • Support management of financial resources for FACE-NDC and CapED work plan activities
  • Participate in internal and external meetings as required
  • Assist in organizing and reporting on local and regional conferences, training sessions, and workshops
  • Support advocacy efforts to promote climate change awareness and behavior change
  • Assist in mainstreaming climate change adaptation and sustainability into the education sector
  • Collaborate with finance teams for reconciliation of activity funds
  • Support the preparation of documentation, draft terms of reference, and coordinate logistics
  • Assist in the preparation of concept notes for resource mobilization
  • Develop and maintain a database of reliable consultants and service providers
  • Coordinate procurement of goods and services
  • Procure tickets for staff and delegates
  • Draft contracts and collate supporting documentation
  • Upload contracts to the organization’s contract management platform
  • Monitor and ensure that all conditions specified in established contracts are fully met
  • Initiate payment upon satisfactory performance and/or delivery of goods or services
  • Conduct vendor due diligence and facilitate registration of new consultants and service providers
  • Prepare all international and in-country travel and Daily Subsistence Allowance (DSA) requests
  • Contribute to the preparation of progress reports and donor briefings
  • Provide guidance and interpretation of administrative rules, regulations and procedures
  • Manage and maintain an updated e-filing system
  • Collect & collate data (both internally and externally)
  • Track reporting timelines for projects

Requirements:

  • Completion of secondary level education required
  • Minimum of first level university degree in Education, Finance, Economics, Demography, Development Studies, Public Administration or degree related to Climate Change Education or Education for Sustainable Development
  • At least three (3) years of relevant work experience in project implementation administrative support function
  • Good working knowledge and experience in education (especially in the field of teacher education and climate change education)
  • Relevant experience in project management, implementation and reporting
  • Work experience with an international organization or experience with the UN is considered as an added advantage
  • Fluency (oral and written) in English
  • Fluency local language will be a plus

Nice to have:

  • Knowledge of UN rules and procedures as well as administrative practices
  • Experience in working with government partners
  • Knowledge of procurement procedures and procurement experience
  • Experience in handling web-based IT business applications (Microsoft, Sharepoint, contract management software, travel management software etc.)

Additional Information:

Job Posted:
February 14, 2026

Expiration:
February 27, 2026

Work Type:
On-site work
Job Link Share:

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