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Project Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Aptos

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Category:
Customer Service

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a dependable Project Assistant to support graduation event operations in California. This is a Contract position within the services industry, ideal for someone who enjoys working in a fast-paced, customer-facing environment and helping large events run smoothly. The person in this role will work closely with on-site photography teams and event leads to guide graduates, manage flow, and provide hands-on coordination before, during, and after each ceremony.

Job Responsibility:

  • Support photographers and on-site event leads by helping direct graduates through photo and staging areas in an orderly manner
  • Guide students on where to line up, when to move forward, and where to stand so event traffic remains organized and efficient
  • Verify participant names against event lists and help maintain accurate check-in or call-up tracking during ceremonies
  • Assist graduates with minor presentation details, such as adjusting tassels, to help prepare them for photographs
  • Hand out and collect name cards and promotional materials as needed throughout the event
  • Help set up materials and equipment before ceremonies begin and assist with breakdown once activities are complete
  • Provide courteous, attentive assistance to graduates, staff, and guests in a high-visibility event setting
  • Follow event instructions for multi-ceremony coverage when scheduled at the same venue with the same on-site lead

Requirements:

  • Strong customer service skills and a courteous, detail-focused demeanor
  • ability to stay organized while managing lines, timing, and participant flow in a busy event environment
  • comfortable standing and moving throughout the event while handling light coordination tasks
  • basic proficiency with Microsoft Office and administrative tasks such as tracking names, scanning, or updating lists
  • good attention to detail and the ability to follow schedules, directions, and on-site procedures accurately
  • availability to work event-based assignments and remain flexible if multiple ceremonies are scheduled at the same location
  • must be able to maintain business attire, including black slacks, a neutral button-up or conservative blouse, and closed-toe dress shoes
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:
May 16, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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