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We are looking for a detail-oriented Project Assistant to provide support during a large-scale event in Pacific Grove, California. This is a Contract position requiring onsite presence to ensure smooth operations and efficient participant management. The role involves assisting with registration processes, distributing event materials, and maintaining a welcoming atmosphere for attendees.
Job Responsibility:
Coordinate the registration process by verifying participant details and distributing badge covers and lanyards
Assist attendees by guiding them through the check-in process and addressing any immediate concerns
Ensure all pre-registered participants receive their materials in an organized and timely manner
Provide clear instructions regarding event resources, such as accessing the program book online
Maintain an attentive and approachable demeanor while engaging with event participants
Collaborate with the event team to resolve any logistical issues
Monitor attendee flow and ensure registration stations are adequately staffed
Uphold the event's dress code by presenting a neat and well-groomed appearance
Support the overall organization and execution of the event
Adapt to any last-minute changes or requirements to ensure a seamless experience for all involved
Requirements:
Previous experience in event registration or participant management is preferred
Strong organizational skills and attention to detail
Ability to work efficiently in a fast-paced environment
Excellent interpersonal and communication skills
Comfortable working onsite and engaging with large groups of people
Basic understanding of event logistics and coordination
Flexibility to adapt to changing priorities during the event
Appearance that aligns with the specified dress code
What we offer:
medical, vision, dental, and life and disability insurance