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Robert Half Logo Robert Half · Office Administration

Project Assistant

United States, Emeryville 24.00 - 28.00 USD / Hour · Job Posted July 03, 2026
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Job Description

We are seeking a highly organized Project Assistant to support project managers and cross-functional teams with the coordination, documentation, and administrative aspects of project delivery. This contract opportunity is ideal for someone who thrives in a fast-paced environment, enjoys keeping projects organized, and can effectively manage multiple priorities and deadlines. The Project Assistant will play a key role in maintaining project documentation, tracking schedules, supporting financial and reporting activities, and ensuring projects remain on track from initiation through completion. The ideal candidate is proactive, detail-oriented, and enjoys working collaboratively with internal teams, clients, vendors, and consultants.

Job Responsibility

  • Provide administrative and operational support to project managers, including maintaining project schedules, milestone trackers, action item logs, and project databases
  • Coordinate meetings, prepare agendas, schedule attendees, document meeting notes, and follow up on outstanding tasks to support successful project execution
  • Organize, maintain, and distribute project documentation, contracts, reports, correspondence, proposals, and other project-related materials
  • Assist with project billing, invoice tracking, expense monitoring, consultant coordination, and other project administration activities to support financial accuracy
  • Communicate with clients, vendors, consultants, subcontractors, and internal stakeholders to facilitate timely project updates, deliverables, approvals, and issue resolution

Requirements

  • 2–4 years of experience in project coordination, project administration, operations support, construction administration, or a similar role
  • Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
  • experience with project management, ERP, or accounting systems is a plus
  • Excellent organizational, multitasking, and time-management skills with the ability to manage multiple projects and deadlines simultaneously
  • Strong written and verbal communication skills with the ability to interact professionally with clients, vendors, consultants, and project teams
  • Detail-oriented, dependable, and proactive with a proven ability to work independently while supporting multiple stakeholders in a fast-paced environment

Nice to have

  • Experience supporting construction, engineering, architecture, professional services, or project-based environments
  • Familiarity with project schedules, contract administration, invoicing, accounts receivable, or consultant coordination
  • Bachelor's degree or equivalent combination of education and relevant work experience
  • Experience with Sage, Bluebeam, Smartsheet, Asana, Monday.com, or similar project tracking tools is a plus

What we offer

  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
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