Project assistant

• Draft documents, letters, and correspondence from provided texts
• Search, compile, review, and update information used for documents, work plans, and budgets
• Enter and update approved work plan and budget data in automated systems, ensuring accuracy and compliance
• Generate system reports to support regular or ad‑hoc financial/budget updates, programme/project delivery reporting, statistics, and projections for managers
• Prepare administrative documents using templates and examples
• Initiate administrative procedures and ensure follow‑up, including payment tracking with the Administrative Unit
• Inform team members about administrative steps to ensure timely planning and coordinated work execution
• Alert colleagues of pending obligations, deadlines, and bottlenecks
• Organize official meetings, events, and workshops: book venues, arrange equipment, and provide logistical support
• Arrange official travel linked to events/meetings: book travel, prepare itineraries/agendas, provide information, and prepare required documentation
• Provide administrative event support: format final documents, notify participants, distribute materials, collect minutes and documentation, and prepare related files
• Receive, analyse, register, and distribute incoming correspondence and documents
• Determine priority and importance of incoming items
• Draft replies and provide requested information on programmes/activities with supporting documents
• Verify invoices against contract terms
• prepare contract amendments and payment requests
• Conduct informal translation when needed
• Respond to enquiries and follow up on outstanding routine matters
• Route questions and information appropriately
• provide updates to supervisors and colleagues
• Schedule appointments, receive visitors, answer phone calls, and address or refer enquiries to relevant specialists
• Liaise with internal services for additional information or clarifications
• Provide logistical support as required
• Prepare necessary documentation for missions
• Draft minutes of meetings
• Offer comprehensive administrative support to the project team
• Perform other duties as needed to ensure successful implementation of the project and functioning of the unit

• A university degree in business administration, project management, finance and accounting, procurement or other related field
• Minimum five (5) years of relevant experience and progressively responsible work experience in programme management and/or assistant function in a UN agency
• Experience in monitoring financial and activity reporting of implementing partner
• Experience in monitoring the key performance indicators of partners and preparing the acceptance notes with the supporting documents to release payments
• Highly desktop competent with experience in the usage of corporate financial systems and office software packages (MS Word, Excel, Teams, etc.)
• Integrity, reliability and sense of commitment in the execution of duties
• Good organizational and coordination skills
• Good knowledge of results-based and budget management tools
• Ability to take initiatives, establish priorities and monitor own work plans
• Ability to build and maintain partnerships
• Ability to work under pressure, manage heavy workloads and to meet tight deadlines, paying close attention to detail and quality of work
• Excellent knowledge of standard office software
• Excellent interpersonal and communication skills (verbally and in writing), and sensitivity to the local context
• Excellent skills in implementing project activities
• Demonstrated ability to work in a multicultural environment and establish harmonious and effective working relationships, both within and outside the Organization
• Commitment to UN values of non-discrimination on the basis of race, gender, economic status or religion
• Fluent in Arabic – oral, written, comprehension
• Fluent in English – oral, written, comprehension

• Specialized training or certificate in one or more of the following disciplines: administration, finance, accounting and/or procurement
• Previous relevant experience in UN organizations in the same field an advantage
• Experience in project support and management an asset

2.5 days per month annual leave