Project Assistant, Robert Half

Robert Half

Location:
United States, Walnut Creek

Category:
Construction

Contract Type:
Employment contract, Contract work

Salary:

Not provided

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Job Description:

The Project Assistant will play a critical role in the day-to-day administration of our construction projects. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and excited to be part of a dynamic team where their work will make a direct impact.

Job Responsibility:

Assist project managers in organizing, scheduling, and tracking construction projects to ensure they remain on time and within budget
Maintain and update project documentation, including contracts, permits, blueprints, submittals, RFIs (Requests for Information), change orders, and other critical files
Serve as a liaison between project managers, subcontractors, suppliers, and clients to facilitate clear and efficient communication
Input project data into internal databases and assist with creating weekly project updates, budget reports, and schedules
Assist with managing invoices, purchase orders, and expense tracking, collaborating with accounting staff to ensure vendor payments are accurate and timely
Schedule project meetings, take detailed meeting minutes, and ensure all follow-up actions are tracked and addressed
Help in preparing and submitting permit applications, ensuring compliance with local regulations, and coordinating inspections
Assist in ordering and tracking materials for projects, ensuring timely deliveries and resolving any supply chain issues
Handle general office duties as necessary, such as answering calls, organizing files, and maintaining a clean and efficient work environment.

Requirements:

Possess a high school diploma or equivalent
additional education in administration, project management, or construction is preferred
Have 1-2 years of experience in administrative or project support roles, ideally within the construction or engineering sector
Demonstrate proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with construction management software like Procore or PlanGrid
Show a strong ability to manage timelines and schedules effectively
Exhibit excellent organizational skills with attention to detail in handling multiple tasks
Experience using financial tools such as QuickBooks or spreadsheets for tracking budgets and invoices is preferred
Possess strong communication skills to foster collaboration among diverse teams
Display adaptability and resourcefulness in a fast-paced work environment.

Nice to have:

Experience using financial tools such as QuickBooks or spreadsheets for tracking budgets and invoices
familiarity with construction management software like Procore or PlanGrid.

What we offer:

Medical, vision, dental, and life and disability insurance
eligibility to enroll in a 401(k) plan
access to free online training.

Additional Information:

Job Posted:
October 01, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Project Assistant