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Project Assistant

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Connexion Systems & Engineering, Inc

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Location:
United States , Parsippany

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

55000.00 - 65000.00 USD / Year
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Job Description:

The Project Assistant provides administrative support to assigned firm personnel performing primarily non-legal document and administrative tasks. This position would be a steppingstone to moving into a role doing legal support work for timekeepers.

Job Responsibility:

  • Handle incoming mail (virtually file and route)
  • Download and save documents to virtual files and setup folders/subfolders
  • Answer, screen and forward telephone calls
  • assist and provide information, as appropriate.
  • Enter deadlines into the firm's docketing system
  • Submit requests for invoice payments, checks and expense reimbursements
  • Track invoices/payments for corporate filings/searches
  • Work in client databases, including preparing monthly budgets and monthly matter statuses
  • Create, edit, format and proofread documents
  • Make copies and document projects
  • Assemble binders and transcripts
  • Assist with filing, mailing and other projects
  • Work effectively as part of a team
  • Perform other duties as assigned

Requirements:

  • College education or paralegal certificate preferred
  • Proficient spelling, punctuation and grammar
  • Strong, accurate typing skills
  • Ability to communicate clearly and concisely in both written and oral form
  • Ability to complete assignments with minimal supervision
  • Detail oriented
  • excellent proofreading skills
  • Strong organizational skills
  • Demonstrates client service skills
  • Excellent time management skills, including ability to multi-task and prioritize
  • Quickly adapts and uses technology
  • Knowledge and use of Microsoft Office technology (e.g. Word, Excel, PowerPoint)
  • Willingness to undertake additional responsibilities and assist others when needed
  • Ability to be flexible and adaptable in a variety of situations
  • Ability to interact with clients and colleagues with professionalism and tact in every medium of communication (in person, telephone, e-mail)
  • Reliable
  • Eagerly learn and apply new concepts and technologies as necessary for the assigned task
What we offer:
  • medical, dental, vision, life, and disability insurance
  • a 401 (k) retirement plan
  • paid time off
  • discretionary year-end bonuses
  • annual merit-based increase

Additional Information:

Job Posted:
April 19, 2026

Employment Type:
Fulltime
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