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Robert Half Logo Robert Half · Construction

Project Assistant

United States, Canoga Park · Job Posted July 03, 2026
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Job Description

We are looking for a detail-oriented Project Assistant to support project coordination and executive scheduling in California. This contract opportunity is ideal for someone with experience in the construction or a similar industry who can keep priorities organized, communication moving, and documentation accurate. The role is fully onsite and offers a permanent Monday through Friday schedule while partnering with internal teams and external stakeholders to help projects stay on track.

Job Responsibility

  • Coordinate the Director’s calendar by organizing appointments, meetings, and schedule changes to support daily priorities and project deadlines
  • Arrange business travel plans, build itineraries, and confirm logistics to ensure efficient and well-planned trips
  • Prepare clear emails, letters, and follow-up messages for customers, architects, contractors, distributors, and team members across the organization
  • Monitor outstanding tasks, document next steps, and follow through with the appropriate parties to help keep open items moving to completion
  • Maintain project files, technical records, and digital documentation in an organized manner for easy access and accuracy
  • Support the preparation and distribution of samples, submittals, specifications, and product-related information requested by internal or external partners
  • Create meeting summaries, status updates, reports, and technical overviews that clearly capture key discussions and action items
  • Assist with drafting, updating, and organizing procedures, workflows, standard operating procedures, product specifications, technical data sheets, and installation-related documents
  • Contribute to special assignments, process improvement efforts, research tasks, and cross-functional initiatives that strengthen departmental consistency and efficiency

Requirements

  • At least 3 years of experience in a Project Assistant, project coordination, or similar administrative support role
  • Prior experience in the construction industry or a closely related field is required
  • Strong ability to manage timelines, coordinate schedules, and support multiple active projects at once
  • Proficiency in organizing documentation, scanning records, and maintaining accurate digital filing systems
  • Effective written and verbal communication skills with the ability to interact effectively with internal teams and external contacts
  • Experience preparing meeting notes, reports, and project-related correspondence in a detail-focused environment
  • Strong attention to detail, follow-up skills, and the ability to work onsite in Canoga Park, California

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
  • free online training
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