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Project Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Aptos

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Category:
Customer Service

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a dependable Project Assistant to support graduation event operations in California. This is a Contract position within the services industry, ideal for someone who enjoys working in a fast-paced, customer-facing environment and helping events run smoothly. The person in this role will guide graduates through photo line procedures, assist event staff with coordination tasks, and contribute to a positive experience for students and guests. Candidates who are organized, attentive to detail, and comfortable handling on-site logistics will be well suited for this opportunity.

Job Responsibility:

  • Support photographers during graduation ceremonies by directing students through staging and photo lines in an orderly manner
  • Provide clear instructions to graduates on where to stand, when to move forward, and how to proceed during the event
  • Monitor attendance or name lists and mark graduates as they are called to the stage
  • Assist with distributing and gathering name cards, promotional materials, or other event-related items
  • Help maintain presentation standards by making minor adjustments, such as straightening tassels before photos are taken
  • Participate in basic event setup and breakdown activities, including organizing materials and light equipment
  • Coordinate with the on-site team lead to ensure schedules, flow, and location-specific instructions are followed
  • Communicate clearly with students, staff, and guests to support a positive event experience

Requirements:

  • Strong customer service mindset with a detail-oriented and approachable demeanor
  • Ability to stay organized while managing lines, timing, and multiple on-site tasks
  • Comfortable working in a live event setting with frequent standing and movement
  • Basic proficiency with Microsoft Office and administrative support tasks
  • Attention to detail when checking names, handling materials, and following event instructions
  • Willingness to wear business attire, including black slacks, a neutral button-up shirt or conservative blouse, and closed-toe dress shoes
  • Availability to work scheduled ceremony dates and follow direction from the designated on-site lead
What we offer:
  • medical, vision, dental, life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 16, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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