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Robert Half Logo Robert Half · Office Administration

Project Assistant

United States, Bakersfield Contract work · Job Posted May 26, 2026
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Job Description

We are looking for a detail-oriented Project Assistant to support accounting and project coordination activities in San Luis Obispo, California. This Long-term Contract position is ideal for someone who is organized, dependable, and comfortable handling financial documentation, data accuracy, and day-to-day administrative support. The role works closely with project and accounting teams to keep records current, process transactions efficiently, and help maintain smooth operational workflows.

Job Responsibility

  • Manage accounts payable and accounts receivable tasks, including reviewing financial records and keeping transaction details up to date
  • Process invoices accurately and on schedule while verifying supporting documentation and resolving discrepancies when needed
  • Enter project and accounting data into internal systems and maintain organized, reliable records for reporting purposes
  • Support certified payroll activities by gathering required information, checking accuracy, and preparing documentation for submission
  • Assist with Procore updates, record maintenance, and routine tracking of financial activity tied to project work
  • Coordinate with internal stakeholders to follow up on outstanding items, clarify billing details, and keep administrative processes moving
  • Help monitor project-related financial documents and provide general support to the Controller and broader team as needed

Requirements

  • Experience handling accounts payable and accounts receivable responsibilities in an administrative or accounting support role
  • Proficiency with Procore and confidence working with financial records in a computerized environment
  • Strong data entry skills with a high level of accuracy and attention to detail
  • Background in invoice processing, including reviewing, tracking, and organizing payment-related documents
  • Familiarity with certified payroll procedures and related compliance documentation
  • Ability to manage multiple tasks, stay organized, and meet deadlines in a fast-paced setting
  • Effective written and verbal communication skills for working with internal teams and resolving routine issues

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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