CrawlJobs Logo
Airswift Sweden Logo Airswift Sweden · Office Administration

Project Assistant

France, Nanterre · Job Posted April 23, 2026
Apply Position
Job Link Share

Job Description

The Project Assistant will provide comprehensive administrative and coordination support to the Project Team, ensuring efficient project documentation management, communication flow, and day-to-day project operations in accordance with project procedures and quality standards.

Job Responsibility

  • Assist the Project Team with daily administrative and coordination tasks
  • Support project execution through effective organization and follow-up
  • Manage incoming and outgoing project correspondence
  • Register correspondence in project databases (GAIA, TEMPO, PIMS SE)
  • Ensure proper internal distribution of documents
  • Retrieve correspondence from the Client tool (TEMPO), register it internally, and circulate as required
  • Verify documents prior to archiving
  • Maintain and update correspondence registers
  • Manage meeting minutes and weekly reports, including: Numbering and registration, Coordination of signatures, Issuance and distribution, Archiving
  • Organize travel arrangements for the project task force
  • Organize meetings and workshops, including: Visitor reception, Meeting room bookings, Coffee breaks and logistics, WiFi access and visitor badges
  • Organize internal communication and engagement events
  • Manage logistics activities (office moves, floor reorganization, etc.)
  • Manage user access to project tools and systems
  • Monitor and manage project mailboxes
  • Update dashboards and tracking tools (leave planning, contact lists, etc.)

Requirements

  • Previous experience as a Project Assistant, ideally in an EPCC or engineering environment
  • Strong team spirit and excellent communication skills
  • Very good command of English (working language)
  • Proficient in Office 365 tools
  • Strong organizational and time-management skills
  • Ability to work autonomously and in a team environment
  • Adaptable, flexible, and responsive
  • Rigorous and compliant with procedures and quality requirements
Airswift Sweden - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Project Assistant

8 matching positions

Project Assistant

We are seeking a detail-oriented Project Assistant to support project teams with...
Location
Location
United States , Silver Spring
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate or bachelor’s degree preferred
  • 2+ years of experience in project coordination or administration
  • Strong attention to detail and time management skills
  • Proficiency with Microsoft Office and project management tools
Job Responsibility
Job Responsibility
  • Assist with project documentation, timelines, and deliverables
  • Coordinate communication between project team members
  • Track progress and update project management systems
  • Prepare meeting notes and assist with reporting and analysis
  • Support procurement and logistical needs
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Project Assistant

We are looking for a detail-oriented Project Assistant to support marketing and ...
Location
Location
United States , Twin Falls
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience supporting projects in an administrative or coordination capacity
  • Ability to manage timelines and keep multiple tasks organized in a fast-paced environment
  • Familiarity with scanning, document handling, and maintaining accurate digital records
  • Working knowledge of project management processes and day-to-day task coordination
  • Comfort using mobile devices such as an iPhone for communication and project support
  • Experience with Dropbox or similar file-sharing platforms
  • Strong attention to detail and dependable follow-through on assigned responsibilities
Job Responsibility
Job Responsibility
  • Coordinate project schedules and monitor deadlines to help ensure tasks are completed on time
  • Prepare, organize, and scan project documents so records remain accurate and easy to access
  • Support project management activities by tracking progress, updating status information, and following up on open items
  • Confirm that assigned teams have received the correct quantity of materials before work begins each day, including signage and related program documents
  • Assist with master scheduling efforts to align project timelines, resources, and daily priorities
  • Maintain project files in shared platforms such as Dropbox to support efficient collaboration and document control
  • Use an iPhone and other mobile tools to communicate updates, capture information, and support field coordination
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Project Assistant

We are looking for a dependable Project Assistant to support marketing and promo...
Location
Location
United States , Albany
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong written and verbal communication skills with the ability to provide clear updates
  • Proven reliability and access to dependable transportation for travel to assigned locations
  • Comfort using a smartphone to send photos and upload files through Dropbox
  • Ability to manage timelines and stay organized across multiple project tasks
  • Experience with scanning or handling basic document management activities
  • Detail-oriented demeanor with a patient, friendly, and positive approach to working with others
Job Responsibility
Job Responsibility
  • Coordinate assigned project activities and keep tasks moving according to established timelines
  • Capture and submit clear photo updates from the field using text messaging and Dropbox
  • Maintain organized digital records, including scanned documents and supporting project materials
  • Communicate status updates, questions, and completion details clearly with project contacts
  • Travel reliably to job sites and remain available to complete the full scope of assigned work
  • Maintain a neat and detail-oriented appearance while representing the project in public-facing settings
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • enrollment in company 401(k) plan
Read More
Arrow Right

Project Assistant

We are looking for a Project Assistant to support project managers in planning, ...
Location
Location
United States , Gaithersburg
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate or bachelor’s degree preferred
  • 2+ years of experience in project coordination or administration
  • Strong attention to detail and time management skills
  • Proficiency with Microsoft Office and project management tools
Job Responsibility
Job Responsibility
  • Assist with project documentation, timelines, and deliverables
  • Coordinate communication between project team members
  • Track progress and update project management systems
  • Prepare meeting notes and assist with reporting and analysis
  • Support procurement and logistical needs
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Project Assistant

We are looking for a detail-oriented Project Assistant to support construction p...
Location
Location
United States , Pearl City
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent required
  • At least 3 years of administrative or secretarial experience, ideally in a project-driven or construction-related environment
  • Experience with answering phones and providing excellent customer service
  • Strong written and verbal communication skills
  • Excellent organizational skills
  • Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
  • Ability to work accurately, both independently and collaboratively, in a fast-paced setting
  • Valid driver’s license and ability to satisfy background screening and drug testing requirements as applicable
  • Familiarity with construction project documentation is preferred
Job Responsibility
Job Responsibility
  • Prepare, organize, and maintain project records such as contracts, purchase orders, insurance documents, bonds, pay requests, warranties, closeout materials, and other essential files
  • Coordinate document control activities from project kickoff through completion
  • Distribute project communications to the appropriate team members
  • Track project documentation through detailed logs
  • Verify that required legal, insurance, and compliance documents are collected
  • Follow up with subcontractors, suppliers, and vendors to obtain outstanding paperwork
  • Maintain official filing systems
  • Provide administrative support to the project team by scheduling meetings, coordinating office supplies, assisting visitors, and handling day-to-day office tasks
  • Communicate professionally with contractors, field personnel, suppliers, and other stakeholders
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Project Assistant

We are seeking a detail-oriented Project Assistant to support project teams with...
Location
Location
United States , Bethesda
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate or bachelor's degree preferred
  • 2+ years of experience in project coordination or administration
  • Strong attention to detail and time management skills
  • Proficiency with Microsoft Office and project management tools.
Job Responsibility
Job Responsibility
  • Assist with project documentation, timelines, and deliverables
  • Coordinate communication between project team members
  • Track progress and update project management systems
  • Prepare meeting notes and assist with reporting and analysis
  • Support procurement and logistical needs.
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan.
Read More
Arrow Right

Project Assistant

Project Assistant – Document Control – Use of client’s system (Procore) will be ...
Location
Location
United States , Sunnyvale
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Document Control – Use of client’s system (Procore) will be required as well as HMC system (PRIME)
  • Timekeeping
  • Procurement (office supplies, Small Tools and Consumables, etc.)
  • Printing work packages
  • Familiarize and utilize HMC’s proprietary web based management system used for procurement / timesheets and document control (PRIME)
  • Client Required Project Reporting – (Procore) gathering timesheets and sign-in sheets, audit for accuracy and report to client
Job Responsibility
Job Responsibility
  • Document Control – Use of client’s system (Procore) will be required as well as HMC system (PRIME)
  • Timekeeping
  • Procurement (office supplies, Small Tools and Consumables, etc.)
  • Printing work packages
  • Familiarize and utilize HMC’s proprietary web based management system used for procurement / timesheets and document control (PRIME)
  • Client Required Project Reporting – (Procore) gathering timesheets and sign-in sheets, audit for accuracy and report to client
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Project Assistant

We are looking for a dependable Project Assistant to support marketing and promo...
Location
Location
United States , Albany
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong written and verbal communication skills with the ability to provide clear updates
  • Proven reliability and access to dependable transportation for travel to assigned locations
  • Comfort using a smartphone to send photos and upload files through Dropbox
  • Ability to manage timelines and stay organized across multiple project tasks
  • Experience with scanning or handling basic document management activities
  • Detail-oriented demeanor with a patient, friendly, and positive approach to working with others
Job Responsibility
Job Responsibility
  • Coordinate assigned project activities and keep tasks moving according to established timelines
  • Capture and submit clear photo updates from the field using text messaging and Dropbox
  • Maintain organized digital records, including scanned documents and supporting project materials
  • Communicate status updates, questions, and completion details clearly with project contacts
  • Travel reliably to job sites and remain available to complete the full scope of assigned work
  • Maintain a neat and detail-oriented appearance while representing the project in public-facing settings
What we offer
What we offer
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan
Read More
Arrow Right