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Project Assistant - System Transformation Grant

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UNESCO

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Location:
Myanmar

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Category:
IT - Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

PROJECT ASSISTANT - SYSTEM TRANSFORMATION GRANT JOB DETAILS Type of contract : Service Contract Level : SC5 Hiring Unit : Education Sector (ED) Duty Station : Myanmar Work location : On site Duration of contract : 12 months Initial three (3) months probationary period; renewal subject to satisfactory performance and availability of funds. Hiring open to : External candidates Application deadline (Midnight UTC+7 Time) : 12/05/2026 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism Only candidates who have the right to live and work in Myanmar may apply for this position. ORGANIZATIONAL CONTEXT Under the overall authority of the Regional Director of the United Nations Educational Scientific and Cultural Organization (UNESCO) Regional Office in Bangkok and Office for UN Coordination for Asia and the Pacific, and the direct supervision from Head of Myanmar Project Antenna and the program specialist, the incumbent will be responsible for providing programme implementation support to the UNESCO Myanmar Project on the System Transformation Grant (STG). UNESCO Myanmar Project Antenna Office (hereafter UNESCO Office) plays a key role in supporting Myanmar’s education sector through technical assistance, policy advocacy, and coordination among development partners. UNESCO facilitates sector-wide dialogue and collaboration, contributing to strategic planning and capacity development at both national and subnational levels. The office provides leadership in education sector coordination, including its role in co-chairing the sectoral coordination groups and supports initiatives aimed at ensuring inclusive, equitable, and quality education.

Job Responsibility:

  • Track and report on programme activities
  • prepare project evaluations reviewing budgetary data/ information from current or past initiatives
  • Respond to enquiries
  • monitor the budget of the projects and programmes within the Section/Unit in compliance with programme and budgetary requirements and financial regulations
  • alert the supervisor of errors/ omissions/ discrepancies observed and undertake corrective action
  • Collate information and draft regular and ad hoc budgetary/ financial updates, reports, statistics and/ or projections for use and scrutiny by management/ staff as well as donors
  • Provide support in programme administration with regard to the preparation of outreach activities, partnership initiatives and special events
  • Track, retrieve, research files, reports, other records and past practices
  • gather and collate background information
  • verify information for relevance and accuracy
  • analyze and summarize information
  • identify elements of interest
  • prepare draft dockets and charts
  • assemble documents, prepare reports, presentations, speeches, etc. according to standards and formats
  • Look for possible venues
  • prepare list of participants
  • draft invitation letters, etc.
  • Process requests for translation, printing, dispatch of information documents for statutory meetings
  • coordinate the delivery of translation services
  • complete forms and process requests for reservations for webcasting, recording, transcription of debates and follow-up on progress
  • In collaboration with team members, assess administrative support needs for meetings/ events/ workshops/ seminars, travel, document processing/ publication production and consultants/temporary assistance, and coordinate office support services for the same
  • Inform management and team members of process, procedures and timeframes to secure administrative services needed for programme/ project execution
  • Initiate a variety of contractual documents using examples or templates
  • identify consultants, suppliers (from a roster), and prepare purchase requisitions in accordance with instructions
  • verify requests for payments against contractual obligations in the financial system
  • process contractual transactions and provide information on payment status and remaining obligations to the responsible officer
  • Prepare minutes and monitor follow-up activities
  • Support informal translation of administrative documents or letters and provide informal interpretation support to UNESCO international staff during workshops and meetings
  • Provide guidance and support for project/programme reporting requirements
  • prepare paperwork, submit and prepare requests for approval of HR-related initiatives (e.g. recruitment of temporary personnel, transfer, etc.)
  • This can also include processing visas, security cards and other documentation
  • preparing regular and ad hoc reports on HR movement, leave usage etc, for the supervisor, or on other staff resources funded via the extra-budgetary envelope
  • Initiate travel authorization and make travel arrangements for team staff
  • provide assistance to partners and stakeholders as required
  • Provide guidance to staff on general office processes and procedures, automated systems, computer applications, etc.
  • Maintain/ update programme and project documentation and records, research, and track background information and documentation
  • maintain electronic and hard-copy files/ records/ data sources up-to-date on budgetary data, contract, personnel and other administrative matters
  • update staff and equipment listings
  • ensure the proper creation and closure of files and the safe retention of the same
  • Provide general office assistance, receive, register, review and draft correspondence, emails and type a variety of reports and tables to document/ transmit administrative or budgetary information
  • verify outgoing correspondence for completeness, accuracy and compliance with UNESCO format standards
  • maintain mailing lists and other contact lists
  • Handle routine administrative tasks, such as maintaining, assessing telephone billing, etc.
  • Perform additional activities that may be required to ensure the success of the work team

Requirements:

  • Completed secondary education and/or Bachelor's Degree in the field of business administration, finance, accounting, management, education, social sciences or related areas
  • Minimum five (5) years (with secondary education), or, minimum two (2) years (with Bachelor Degree) of relevant experience in administration or programme support service
  • Proven experience in providing administrative and logistical support as a member of a project team
  • Excellent computer skills in all aspects of Microsoft Office, including typing in English and Myanmar
  • Capacity for accuracy and attention to detail in preparation of correspondence
  • Ability to take initiative and to provide quality and timely support and services
  • Ability to work independently on delegated tasks and to meet deadlines
  • Excellent organizational, interpersonal, and communication skills
  • Proven ability to work efficiently, under pressure, and in a multi-cultural environment
  • Excellent knowledge of English and Myanmar (spoken and written)
  • Bachelor's Degree or higher Degree in international development
  • Experience within the UN System or international organizations
  • Experience in conducting research will be an advantage
  • Experience in the field of ICT
  • Ability to work effectively with diverse groups of professionals towards common goals

Nice to have:

  • Experience within the UN System or international organizations
  • Experience in conducting research will be an advantage
  • Experience in the field of ICT
  • Ability to work effectively with diverse groups of professionals towards common goals

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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