Project Assistant I, Special Tasks Job at University of Rochester (Rochester)

Executive Assistant and Special Projects Officer

The Executive Assistant & Special Projects Officer provides professional, high-l...

Location

United States , Gluckstadt

Salary:

Not provided

Mississippi Municipal League

Expiration Date

Until further notice

Requirements

Bachelor’s /Associate’s degree in public administration, communications, business, marketing, or a related field and two (2) years of experience in administrative support, event coordination, communications, or municipal/government work preferred
Any equivalent combination of education and experience substituting one (1) year of successfully completed college education (30 semester hours) for one (1) year of the required work experience
Principles and practices of effective customer service and customer-oriented telephone etiquette able to meet and deal with the public tactfully and courteously both in-person and over the telephone
Considerable knowledge of modern office practices, administrative practices, and procedures, including file and document management procedures and practices
Considerable knowledge of the occupational hazards involved in the work and the proper safety precautions for the safe performance of the job
Ability to understand and follow oral and written instructions
and ability to compose effective working relations as necessitated by work assignments
Able to prioritize and make competent decisions while working on multiple tasks and/or projects
Ability to learn applicable state codes and regulations
research state statutes, attorney general opinions, cases, and other legal memorandums as needed

Job Responsibility

Provide direct administrative assistance to the Mayor, including scheduling, correspondence, meeting preparation, and recordkeeping
Manage calendars, appointments, and travel arrangements for the Mayor and coordinate logistics for meetings and special functions
Prepare reports, memos, and presentations as requested
Maintain confidentiality and discretion with sensitive and privileged information
Draft press releases, announcements, social media posts, and other public-facing communications on behalf of the Mayor’s Office
Serve as a point of contact for citizen inquiries, ensuring professional, timely, and courteous responses
Coordinate with city departments to gather and distribute accurate information about city programs, events, and initiatives
Assist with website and social media content management, ensuring consistency in messaging and branding
Plan and execute official City of Gluckstadt events, including ribbon cuttings, community celebrations, town halls, and civic recognition ceremonies
Collaborate closely with the Mayor and department heads on special projects and initiatives, including commemorations, youth programs, and intergovernmental collaborations

Fulltime

Executive Project Assistant

We are offering a long-term contract employment opportunity for an Executive Pro...

Location

United States , Beachwood, Ohio

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in the Manufacturing industry
Proficiency in ADP - Financial Services software
Experience with Cisco Webex Meetings for conducting virtual meetings
Familiarity with Concur for managing expenses
Proficient in using CRM systems for customer relationship management
Experience with Kronos Timekeeping System for efficient time management
Proficiency in About Time software for project management
Ability to manage calendars efficiently
Excellent communication skills for effective interaction with team members and clients
Experience in coordinating and managing conference calls

Job Responsibility

Efficiently manage complex calendars, schedule meetings, and coordinate special projects
Provide high-level administrative support to executives within a high-visibility area of the organization
Assist with project-related administrative tasks as directed by the executive team
Maintain professionalism and confidentiality in a fast-paced, high-profile setting, serving as an extension of the executive team
Support organizational initiatives in the area of government regulatory compliance
Use various software systems such as ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time for different administrative tasks
Facilitate communication through conference calls and correspondence

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to join a dy...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of experience as an Executive Assistant, ideally within the biotech, healthcare, or technology sectors
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
experience with project management and collaboration tools is a plus
Strong organizational skills, attention to detail, adaptability, and a high level of discretion with sensitive information
Bachelor’s degree preferred or equivalent experience

Job Responsibility

Calendar Management: Coordinate complex schedules, meetings, and appointments for C-level executives, prioritizing and adjusting as needed
Communication: Serve as a liaison between executives and internal/external stakeholders, managing emails, calls, and correspondence with professionalism
Travel Coordination: Arrange domestic and international travel, including flights, accommodations, itineraries, and expense reports
Meeting & Event Support: Prepare agendas, presentations, and materials for executive meetings
take detailed meeting notes and follow up on action items
Document Management: Draft, review, and organize documents, reports, and presentations, ensuring accuracy and confidentiality
Project Assistance: Support special projects and strategic initiatives as directed by the Senior Executive Assistant and C-Suite
Office Management: Oversee office logistics, including supply management, vendor coordination, and facility-related tasks

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Executive Assistant to CEO

We’re seeking a highly organized, business-minded Executive Assistant to work on...

Location

United States , Brooklyn, New York

Salary:

130000.00 - 150000.00 USD / Year

Fundraise Up

Expiration Date

Until further notice

Requirements

6+ years of experience in an Executive Assistant or similar role supporting senior executives in a fast-paced, rapidly scaling organization
Exceptional organizational skills and ability to manage complex, fast-moving workflows
Impeccable discretion, professionalism, and judgment
Proactive - able to see what needs to be done, think through the next logical step, and provide partnership and support to the CEO to get it done
Strong written communication and presentation-building skills (Google Slides/PowerPoint)
Experienced in note-taking for executive-level meetings and handling sensitive information securely
Strong project management and cross-functional coordination abilities
Confident, polished presence with excellent relationship management skills
Comfortable switching between strategic work and hands-on execution
MUST be able to work in person, full-time, in our Industry City, Brooklyn office

Job Responsibility

Build structure around the CEO’s priorities and support alignment across the leadership team, drive accountability with internal stakeholders
Identify operational gaps and implement systems and routines that increase the CEO’s effectiveness
Oversee confidential email inbox
triage, draft responses, escalate priorities
Prepare meeting materials, brief CEO, take confidential notes and handle follow-ups
Create polished presentations and briefing materials for Executive Team meetings, Board/Advisory sessions, investor updates, and external events
Conduct research, analyze information, and synthesize insights to support CEO decision-making. Support special projects (ie, Industry Advisory Board operations including agendas, content, logistics, and follow-ups)
Draft clear, concise, professional communications on behalf of the CEO, including emails, summaries, and talking points
maintain confidentiality with absolute discretion and professionalism
Manage CEO’s calendar, daily schedule, travel, and daily workflow - working directly next to him, providing real time support

What we offer

Stock options
Health, Dental, and Vision insurance covered at 100% for employees, 80% for employee plus dependents, and 70% for employees plus family
FSA Spending Account
Remote or Hybrid work. Our teams are spread globally
15 days of vacation, 7 company holidays plus an additional 3 floating holidays and 5 sick days
401(k) plan with company match
100% Company-paid short-term disability, long-term disability, basic life insurance and AD&D
Paid parental leave (12/6 weeks)

Fulltime

Litigation paralegal

Dvorak Law Group is seeking an experienced and highly organized Litigation Paral...

Location

United States , Omaha

Salary:

Not provided

Dvorak Law Group

Expiration Date

Until further notice

Requirements

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with e-discovery and case management platforms (e.g., NetDocuments)
Strong understanding of court filing procedures, rules of civil procedure, and local court requirements
Exceptional organizational skills and ability to manage multiple cases, priorities, and deadlines simultaneously
Strong attention to detail and high-level proofreading and formatting skills
Excellent communication and interpersonal skills, with the ability to work effectively with attorneys, clients, and staff
Demonstrated ability to work independently while contributing to a collaborative team environment
Commitment to professionalism, discretion, and delivering high-quality client service
Must be willing to undergo a background check

Job Responsibility

Support attorneys in all phases of litigation, from case inception through trial, appeal, and resolution
Draft, edit, and format pleadings, discovery requests and responses, subpoenas, correspondence, and other court filings in accordance with firm and court standards
Coordinate and manage discovery, including collection, organization, and review of documents and evidence through e-discovery platforms and document databases
Assist as needed with deposition, hearing, mediation, and trial preparation, including creating exhibits, witness files, trial notebooks, and electronic presentations
File and serve pleadings and other legal documents in state and federal courts (both electronic and paper filings) while ensuring compliance with applicable court rules and deadlines
Maintain case calendars, track deadlines, and manage case-related tasks to ensure timely completion
Conduct factual and legal research using court records, dockets, and other online resources
Communicate directly with clients, court personnel, witnesses, and third parties to gather information, coordinate logistics, and provide case updates as needed
Organize and maintain case files, exhibits, and discovery databases in accordance with firm standards
Provide administrative and project support to attorneys and assist with special projects as assigned

What we offer

Group Health Insurance (shared employer/employee cost)
Group Dental Insurance (shared employer/employee cost)
Vision Insurance (employee paid)
Short-Term Disability Insurance (employee paid)
Critical Care Insurance (employee paid)
Accident Insurance (employee paid)
401(k) Plan (employee contribution/employer match)
Long-Term Disability Insurance (employer paid)
Life Insurance (employer paid)
Dependent Care FSA (employee paid)

Fulltime

Associate QA Project Lead

The Associate QA Project Lead is responsible for overseeing the day-to-day opera...

Location

United States of America , Austin

Salary:

19.23 - 35.58 USD / Hour

Activision

Expiration Date

Until further notice

Requirements

Proficient with Devtrack & Jira or similar bug tracking database
Able to identify defects in software titles and report defects in a clear and concise manner
Capacity to create and implement innovative testing procedures and materials
Strong working knowledge of most popular console platforms and related peripherals, PC Software/hardware, and Microsoft Office (Outlook, Word, Excel)
Has been in a leadership role (Senior QA Tester and/or Acting Associate QA Project Lead)
1+ year of experience working in the Activision QA Department or in a comparable Quality Assurance department
Possesses excellent spoken and written communication skills and be able to work with varied staff members and personalities
Proficient in exercising independent judgment in supervising others and/or making meaningful recommendations to senior managers with respect to decisions concerning personnel and team management
Strong leadership skills and the ability to mentor new employees
Ability to handle high pressure situations and have strong prioritization skills

Job Responsibility

Assists and makes recommendations to the QA Project Lead in overall project management including fielding and assigning out tasks, and tracking test team effectiveness and issues across the project
Assists and makes recommendations to the QA Project Lead with the creation and maintenance, and auditing within DevTest
Assists and makes recommendations to the QA Project Lead with the completion of milestone assessment reports at Alpha & Beta in accordance with QA policies
Collaborates with and makes recommendations to the QA Project Lead in creating informative and accurate daily reports and may be called up to ensure consistent distribution to designated Production and Management staff
Contributes towards the development of effective test plans and performing standard testing on console games to verify proper function, data content, performance, usability/playability, and hardware/software compatibility
Assists in special projects, such as demonstrations, training, surveys, focus groups, etc
Assists in forming and improving QA systems and procedures by making recommendations to Leads, Sr. Leads, and Managers
Manages the test team on a day-to-day basis, and occasionally serves as Lead in the QA Project Lead's absence
Assists the QA Project Lead with a review of all issues entered by the test teams to ensure bug reports include required information and conform to Activision QA standards
Tracks high severity issues across the project to ensure that they are resolved for submission

What we offer

Medical, dental, vision, health savings account or health reimbursement account, healthcare spending accounts, dependent care spending accounts, life and AD&D insurance, disability insurance
401(k) with Company match, tuition reimbursement, charitable donation matching
Paid holidays and vacation, paid sick time, floating holidays, compassion and bereavement leaves, parental leave
Mental health & wellbeing programs, fitness programs, free and discounted games, and a variety of other voluntary benefit programs like supplemental life & disability, legal service, ID protection, rental insurance, and others
Relocation assistance

Fulltime

City Administrative Assistant

This administrative position provides administrative assistance to the location ...

Location

United States , Hebron

Salary:

Not provided

avis budget group

Expiration Date

Until further notice

Requirements

High school diploma (or equivalent)
Minimum of three year’s experience in general office experience
Must be able to communicate clearly, accurately, and effectively both orally and in writing
Must be able to interact professionally with all levels of management
Ability to multi-task in a fast-paced environment
Self-motivated, requiring little direct supervision
Intermediate PC skills including Microsoft Office (Word, Power Point and Excel)
Demonstrated ability to learn new tasks and responsibilities

Job Responsibility

Completes a broad variety of administrative tasks for the District Manager and team
Assist with operational support for customer recovery
Provides "gatekeeper" and "gateway" role, creating win-win situations for employees
Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature
Assists in managing special projects
Produces information by formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics
Prioritizes conflicting needs
handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with tight deadlines approaching
Assists HR Partner with the coordination of New Hire Orientation as well as employee file generation
Provides a variety of reports to location managers

What we offer

Access to Medical, Dental, Vision, Life and Disability insurance
Eligible to elect other voluntary benefits including: Group Auto Insurance, Group Home Insurance, Pet Insurance, Legal Assistance, Identity Theft Protection, FSA, Accident Insurance, Critical Illness Insurance, and additional life insurance coverages
Contribute up to $270 as a tax-free benefit for public transportation or parking expenses
401(k) Retirement Plan with company matched contributions
Full training to learn the business and enhance professional skills
Employee discounts, including discounted prices on the purchase of Avis/Budget cars
Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care service and more
Community involvement opportunities

Fulltime