Project Assistant I, Special Tasks Job at University of Rochester (Rochester)

Administrative Assistant I

We are looking for a detail-oriented Administrative Assistant I to support daily...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support or office coordination role
Strong verbal and written communication skills with a detail-oriented approach to internal and external interactions
Ability to manage scheduling, meetings, and multiple priorities with strong organizational skills
Proficiency in word processing and general office administrative tasks
Experience maintaining files, records, and routine correspondence with a high level of accuracy
Comfortable supporting hiring activities and handling confidential information appropriately
Ability to work onsite in Atlanta, Georgia and contribute effectively in a team-oriented environment

Job Responsibility

Manage front-office communications by handling incoming calls, greeting visitors, and directing inquiries to the appropriate contacts
Coordinate calendars, arrange meetings, and support conference call logistics to keep schedules running smoothly
Maintain organized records through accurate filing, document preparation, and routine word processing tasks
Sort and distribute incoming mail, faxes, and other correspondence in a timely manner
Provide administrative support for hiring-related activities, including interview scheduling and process coordination
Assist with special projects and ad hoc financial or administrative assignments as needed
Track important documents and office information to ensure reliable record keeping and easy retrieval
Support onsite operations by helping departments stay organized and by communicating effectively across teams

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Engineering Assistant I

The Engineering Assistant I provides entry-level technical and administrative su...

Location

United States , Oakland

Salary:

39.62 USD / Hour

PG&E Corporation

Expiration Date

Until further notice

Requirements

Associate's degree in engineering or its equivalent in technical education and experience
3 years of clerical or administrative support experience
Advanced and demonstrated proficiency with business software products (Microsoft Office Suite, SAP, Adobe Acrobat, Clarity, Documentum, etc.)
Ability to understand written technical standards and to communicate readily with others, both orally and in writing
Ability to prepare complex forms, reports, records and reference data, including statistical records and computations required for reports and audits

Job Responsibility

Assist engineers and Engineering Assistants with basic technical and administrative support tasks under close supervision
Support the preparation, organization, and maintenance of engineering drawings, project files, and documentation
Help collect, organize, and enter engineering and project data into tracking tools, spreadsheets, or internal systems
Perform basic data review, cleanup, and validation to support reporting accuracy and project tracking
Assist with document control activities, including filing, version control, and document uploads to shared repositories (e.g., SharePoint or similar systems)
Help coordinate information between engineers, supervisors, and cross‑functional teams by tracking requests and updates
Follow established engineering procedures, safety requirements, and documentation standards
Learn and apply basic engineering concepts, tools, and workflows through hands‑on project support
Perform other related duties and special projects as assigned to support team objectives and learning goals

Project Assistant

We are looking for a detail-oriented Project Assistant to support project coordi...

Location

United States , Canoga Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in a Project Assistant, project coordination, or similar administrative support role
Prior experience in the construction industry or a closely related field is required
Strong ability to manage timelines, coordinate schedules, and support multiple active projects at once
Proficiency in organizing documentation, scanning records, and maintaining accurate digital filing systems
Effective written and verbal communication skills with the ability to interact effectively with internal teams and external contacts
Experience preparing meeting notes, reports, and project-related correspondence in a detail-focused environment
Strong attention to detail, follow-up skills, and the ability to work onsite in Canoga Park, California

Job Responsibility

Coordinate the Director’s calendar by organizing appointments, meetings, and schedule changes to support daily priorities and project deadlines
Arrange business travel plans, build itineraries, and confirm logistics to ensure efficient and well-planned trips
Prepare clear emails, letters, and follow-up messages for customers, architects, contractors, distributors, and team members across the organization
Monitor outstanding tasks, document next steps, and follow through with the appropriate parties to help keep open items moving to completion
Maintain project files, technical records, and digital documentation in an organized manner for easy access and accuracy
Support the preparation and distribution of samples, submittals, specifications, and product-related information requested by internal or external partners
Create meeting summaries, status updates, reports, and technical overviews that clearly capture key discussions and action items
Assist with drafting, updating, and organizing procedures, workflows, standard operating procedures, product specifications, technical data sheets, and installation-related documents
Contribute to special assignments, process improvement efforts, research tasks, and cross-functional initiatives that strengthen departmental consistency and efficiency

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan
free online training

Fulltime

Project Assistant

We are looking for a Data Entry Clerk to support a non-profit organization in Mi...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven reliability and a consistent ability to follow through on assigned work
Strong attention to detail with a careful approach to reviewing records, documents, and data
Clear written and verbal communication skills for working with staff, leadership, and outside contacts
Ability to learn new processes and systems quickly in a fast-moving environment
Strong organizational skills with the ability to manage multiple tasks and priorities effectively
Advanced Microsoft Excel skills, including reporting, spreadsheet management, data analysis, and pivot tables
Experience using SharePoint, Salesforce, and Microsoft Office applications in an administrative or project support setting

Job Responsibility

Provide day-to-day administrative and project support to several departments, helping teams stay organized and on schedule
Coordinate a wide range of follow-up tasks and special assignments designed to improve workflow efficiency and reduce backlogs
Review and organize files and shared documents in SharePoint so staff can quickly locate needed information
Audit employee records to confirm required documentation is complete, including current job descriptions and related personnel materials
Prepare, maintain, and analyze spreadsheets in Microsoft Excel, using tools such as pivot tables, reporting functions, and structured data tracking
Assist with information management and data updates across platforms such as Salesforce and other Microsoft applications
Communicate clearly with internal staff, leadership, and external partners to gather information, provide updates, and support project needs
Help manage timelines, track progress on assignments, and ensure details are handled accurately from start to finish

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Project Assistant

We are looking for a Part-time Project Assistant to provide dependable coordinat...

Location

United States , Pleasanton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in project coordination, operations support, administrative support, or a related role
Strong organizational skills with close attention to detail and the ability to keep multiple workstreams moving forward
Clear written and verbal communication skills, with confidence interacting with leadership and staff
Ability to manage competing priorities, meet deadlines, and work independently with limited oversight
Proficiency with Microsoft Office applications, especially Word, Excel, and Outlook, along with virtual meeting tools
Demonstrated skill in creating reports, maintaining tracking systems, and documenting project activity accurately
Adaptability, sound judgment, and a dependable work style in a rapidly changing environment
Bachelor's degree preferred
experience in healthcare, behavioral health, nonprofit, construction, or corporate office settings is a plus

Job Responsibility

Coordinate project activities by monitoring deadlines, tracking progress, and helping keep deliverables on schedule
Arrange meetings, manage calendars, document key discussion points, and follow up on action items to support project momentum
Prepare spreadsheets, status updates, reports, and other business documents that improve visibility into ongoing work
Maintain organized files, logs, and project records so information is accessible, current, and audit ready
Partner with departments and team members to gather updates, resolve pending items, and ensure timely completion of assigned tasks
Provide day-to-day administrative assistance to leadership, including support for presentations, training materials, and special initiatives
Communicate with internal stakeholders and external contacts in a clear and attentive manner
Assist with operational coordination in a fast-paced environment, adjusting quickly as priorities evolve
Support recruitment-related activities, expense documentation, scanning, and other administrative tasks as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

Sales Coordinator/ Project Assistant

Our client, located in Ville Saint-Laurent, whose expertise is security, is curr...

Location

Canada , Saint-Laurent

Salary:

55000.00 - 60000.00 CAD / Year

Randstad

Expiration Date

July 18, 2026

Requirements

College diploma (an asset)
Prior experience in sales coordination, customer support, or a similar role is an asset
Excellent written and verbal communication skills in French and English
Proficiency in computer tools such as Microsoft Office Suite
Ability to work independently, manage multiple tasks simultaneously, and meet deadlines
Strong sense of priorities, analytical skills, autonomy, and teamwork
Knowledge of the security industry would be an advantage

Job Responsibility

Entering incoming orders via email, purchase orders, and invoices
Preparing sales representative quotes
Preparing sales orders/files, opening and closing files
Preparing sales reports and various statistics for the sales manager
Coordinating internal and external sales-related communications, maintaining smooth communication between teams
Updating the customer database, files, and price and product lists
Collaborating with internal teams to ensure the timely and efficient delivery of products and services to customers
Responsible for maintaining the order and proper upkeep of both paper and electronic sales documents
Project tracking
Acting as a liaison between technicians, sales representatives, and the technical team

What we offer

Permanent Position
100% on-site until fully autonomous, then 1 day remote per week
Salary: $55,000 - $60,000 per year
Benefits + retirement plan
40-hour work week
3 weeks of vacation
Well-established and stable company
Yoga studio
Nespresso coffee and social activities
Great team atmosphere

Fulltime

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Project Assistant

We are looking for a detail-oriented Project Assistant to support transaction pr...

Location

United States , Buffalo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree and at least 3 years of relevant functional experience, or a high school diploma/equivalent with 5 years of related experience
Background in customer service, transaction support, order entry, or similar operational work
Strong working knowledge of Microsoft Outlook and Excel, with confidence handling data review and reporting tasks
Ability to analyze information, identify patterns, and communicate meaningful insights clearly
Effective written and verbal communication skills with a detail-oriented approach to customer care
Strong organizational skills with the ability to manage multiple priorities and meet service level expectations
Ability to work collaboratively with cross-functional teams while remaining accountable for individual results

Job Responsibility

Process specialized or non-standard transactions accurately while ensuring requested updates and corrections are completed in a timely manner
Review incoming requests for completeness and validity, then carry out order entry and related transactional tasks in alignment with service expectations
Maintain reliable business records by monitoring data quality, correcting inconsistencies, and supporting overall information accuracy
Partner with account managers and business stakeholders to help turn identified opportunities into measurable business results
Analyze operational data and prepare reports that highlight trends, performance metrics, and areas needing attention
Recommend practical process improvements that streamline workflows and enhance day-to-day efficiency
Support platform adoption by assisting with inquiries, guiding users through transaction-related issues, and encouraging effective use of available tools
Provide general administrative and operational assistance to the team as priorities shift
Investigate and resolve issues with tact, urgency, and attention to customer service standards

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Project Assistant - System Transformation Grant

PROJECT ASSISTANT - SYSTEM TRANSFORMATION GRANT JOB DETAILS Type of contract :...

Location

Myanmar

Salary:

Not provided

UNESCO

Expiration Date

Until further notice

Requirements

Completed secondary education and/or Bachelor's Degree in the field of business administration, finance, accounting, management, education, social sciences or related areas
Minimum five (5) years (with secondary education), or, minimum two (2) years (with Bachelor Degree) of relevant experience in administration or programme support service
Proven experience in providing administrative and logistical support as a member of a project team
Excellent computer skills in all aspects of Microsoft Office, including typing in English and Myanmar
Capacity for accuracy and attention to detail in preparation of correspondence
Ability to take initiative and to provide quality and timely support and services
Ability to work independently on delegated tasks and to meet deadlines
Excellent organizational, interpersonal, and communication skills
Proven ability to work efficiently, under pressure, and in a multi-cultural environment
Excellent knowledge of English and Myanmar (spoken and written)

Job Responsibility

Track and report on programme activities
prepare project evaluations reviewing budgetary data/ information from current or past initiatives
Respond to enquiries
monitor the budget of the projects and programmes within the Section/Unit in compliance with programme and budgetary requirements and financial regulations
alert the supervisor of errors/ omissions/ discrepancies observed and undertake corrective action
Collate information and draft regular and ad hoc budgetary/ financial updates, reports, statistics and/ or projections for use and scrutiny by management/ staff as well as donors
Provide support in programme administration with regard to the preparation of outreach activities, partnership initiatives and special events
Track, retrieve, research files, reports, other records and past practices
gather and collate background information
verify information for relevance and accuracy

Fulltime

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Project Assistant I, Special Tasks

Job Description

Job Responsibility

Requirements

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Project Assistant I, Special Tasks

Administrative Assistant I

Engineering Assistant I

Project Assistant

Project Assistant

Project Assistant

Sales Coordinator/ Project Assistant

Project Assistant

Project Assistant - System Transformation Grant

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