Project Assistance / Secretary Jobs

New

Technical Project Assistance / Secretary

Location

Spain , Valencia

Salary:

Not provided

THOST Projektmanagement GmbH

Expiration Date

Until further notice

Requirements

Successfully completed commercial or technical education
At least 3 years of professional experience in the field of assistance or secretarial services, preferably in the area of major projects
Excellent knowledge of MS Office (especially Word, Excel, PowerPoint, Outlook)
Excellent English language proficiency, incl. in business contexts
High affinity to software tools used (e.g. Smart Sheet, cost-database-system) desirable
Organisational talent, strong team and communication skills, confident personal skills, customer orientation, flexibility, and ability to work independently

Job Responsibility

Support of the project management team
Handling of telephone and written correspondence as well as taking minutes
Preparation and follow-up of external and internal appointments and meetings
Independent organisation of the secretariat
Task management
Data management & document management /administration project filing
Order management, purchase requisitions

What we offer

Participation in interesting, challenging and future-shaping projects nationally and internationally
Flexible working hours
Targeted further development of your methodological toolset and personal competencies
Distinctive team atmosphere within our family-owned company
Holistic climate protection policy

New

Executive Assistant and Company Secretary

We're seeking a highly skilled and forward-thinking professional to play a criti...

Location

United Kingdom

Salary:

Not provided

Purcell

Expiration Date

Until further notice

Requirements

Minimum of 7-10 years of experience as an Executive Assistant
Minimum 5 years’ experience in a company secretarial role
Strong organisational skills with the ability to manage and prioritise multiple tasks
An effective communicator with excellent interpersonal skills and experience of board level interaction and minute taking
Ability to influence at all levels
Ability to work under pressure and to deadlines
Attention to detail with excellent verbal and written communication skills
High degree of discretion and professionalism
Excellent computer literacy including MS Word, Excel, Outlook, PowerPoint & Teams
A professional qualification from The Chartered Governance Institute UK & Ireland (ICSA) or equivalent

Job Responsibility

Executive Assistant to the Chairman & CEO: Manage highly active calendars of appointments, ensuring the Chairman’s / CEO’s schedule is organised and prioritised effectively
Arrange complex travel plans – booking travel, accommodation, itineraries, and agendas
collate document packs for meetings
Draft, review, and manage correspondence (including Outlook inbox), reports, and presentations on behalf of the Chairman & CEO. Making sure response deadlines are met
Serve as a liaison between the Chairman, CEO and internal/external stakeholders (including clients), maintaining professionalism and confidentiality
Lead and manage special projects as assigned by the Chairman & CEO, ensuring timely completion and alignment with organisational goals
Conduct research and provide insights to support strategic decision-making
Follow Purcell document management policy for filing and retrieval of documents and records
Supporting Our Governance: Meeting preparation and arrangements
Organise Board meetings and other Board related forums to support ongoing strategic development

What we offer

Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
Annual leave increasing with long service
Life assurance
Study sponsorship with paid study leave
Sabbaticals
Employee assistance programme
Season ticket loans
Cycle to work scheme
Virtual GP service
Subscription fees

Team Secretary / Project Administrator

As a Team Secretary and Project Administrator you'll be the heartbeat of our off...

Location

United Kingdom , Clerkenwell

Salary:

30000.00 - 38000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational skills and attention to detail
Excellent communication skills, both verbal and written
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
A proactive attitude and the ability to work independently and as part of a team
Previous experience in a secretarial or administrative role in construction or property

Job Responsibility

Provide administrative support to the floor team, ensuring all tasks are completed efficiently
Manage calendars, schedule meetings, and coordinate travel arrangements
Handle correspondence, both internal and external, with a professional touch
Organise office supplies and maintain a tidy work-space
Assist in the preparation of reports and presentations
Support team members with ad-hoc tasks as needed

What we offer

Be part of a friendly and supportive team in a thriving industry
Opportunities for professional development and growth
Competitive salary and benefits package
Enjoy a modern office environment just steps away from public transport
Participate in team-building activities and social events

Fulltime

Executive Assistant

Are you an exceptionally intelligent, driven, and commercially astute profession...

Location

United Kingdom , City of London

Salary:

50000.00 - 60000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A degree is essential
Exceptional intellect with a sharp commercial mindset and natural problem-solving abilities
A background in law, consulting, private equity, investment, or high-growth businesses is advantageous
Previous experience supporting C-level executives in a fast-paced environment
Flawless organisational, written, and communication skills
High emotional intelligence, maintaining a calm and composed demeanour under pressure
Advanced proficiency in Microsoft Office Suite and project management tools
Unwavering integrity, professionalism, and confidentiality

Job Responsibility

Collaborate closely with the CEO as a trusted advisor, managing daily priorities and strategic initiatives
Lead and coordinate special cross-functional projects from inception to execution, ensuring timely and high-quality outcomes
Support negotiations and management of legal and commercial outsourcing contracts, liaising with legal counsel and external partners
Identify opportunities to streamline internal systems and workflows across the business group
Prepare high-quality reports, board packs, and confidential correspondence
Handle sensitive information with discretion and absolute confidentiality
Proactively manage competing demands in a fast-paced, high-performance environment
Represent the CEO with professionalism and authority in meetings and negotiations

What we offer

Competitive Compensation: Enjoy a highly competitive base salary with uncapped bonus potential, targeting OTE of over £100K+ for the right candidate
Impactful Work: Get involved in high-impact projects and legal deals that shape the future of the organisation
Autonomy & Influence: Drive real change within an ambitious organisation and work directly with a visionary CEO
Fast-Paced Culture: Thrive in a performance-led environment where excellence is recognised and rewarded
Other Benefits: A range of perks and benefits including 25 Days Holiday + 8 Bank Holidays, Season Ticket Loan, Study Support etc.

Fulltime

Executive Assistant

6 month temporary Executive Assistant role in Hemel Hempstead. This is your chan...

Location

United Kingdom , Hemel Hempstead

Salary:

18.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant or in a similar role
Exceptional organisational and time-management skills
Strong communication abilities, both written and verbal
A proactive attitude and the ability to work independently
Discretion and confidentiality are a must

Job Responsibility

Managing the executive's schedules and appointments with precision
Organising meetings and handling logistics like a pro
Preparing reports, presentations, and correspondence
Acting as the first point of contact for internal and external stakeholders
Maintaining effective communication across various departments
Handling travel arrangements with flair
Assisting with project coordination and prioritisation of tasks
Taking minutes during meetings

Fulltime

Executive Assistant

Are you a highly organised and proactive individual looking to make a meaningful...

Location

United Kingdom , London Bridge

Salary:

35000.00 - 50000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant or similar role
Exceptional organisational skills and the ability to juggle multiple priorities
Strong written and verbal communication
Proficiency in Microsoft Office Suite and familiarity with project management tools is beneficial
A proactive, solution-oriented mindset with keen attention to detail
Discretion and confidentiality in handling sensitive information
Strong team player with a solid work ethic

Job Responsibility

Proactively manage complex calendars and scheduling meetings
Handle correspondence including screening and prioritising emails and calls
Plan, coordinate, and prepare for meetings
Manage travel arrangements, accommodation, and itineraries
Prepare reports, presentations, and business documents
Ensure efficient information flow between the executives and teams
Assist with event planning and coordination
Point of contact for internal and external stakeholders
Support projects
Other duties as required

What we offer

Discretionary performance related Bonus
healthcare & Death in Service Insurance
Mobile phone
Laptop (MacBook Pro or ThinkPad)
One-off allowance to support your work-from-home setup
25 days per year plus bank holidays

Fulltime

Secretary

We are currently looking for a Secretary to join our Corporate Affairs & Communi...

Location

Greece , Athens

Salary:

Not provided

Metlen Group

Expiration Date

Until further notice

Requirements

Bachelor’s degree is desirable
2 years proven experience as an administrative assistant or similar role
Proficiency in Microsoft Office suite with strong inclination in Excel, Power Point and MS Word
Excellent organizational and time-management skills, with the ability to prioritize tasks effectively
Strong attention to detail and accuracy in handling administrative tasks
Experience with invoice and expense tracking systems is a plus
Ability to collaborate effectively in a team environment
Excellent use of English (written & spoken)

Job Responsibility

Manage correspondence, filing systems, and document organization
Monitor and order office supplies, ensuring adequate inventory levels
Coordinate meetings, appointments, and events
Arrange travel plans including flights, accommodations, and transportation
Ensure confidentiality and proper handling of sensitive information
Handle incoming calls and direct inquiries appropriately
Assist in planning and executing internal projects and events
Coordinate logistics, vendors, and attendee communications
Process invoices and expense reports
Track departmental spending and assist with budget monitoring

What we offer

Competitive remuneration package
Ticket Restaurant Card
Group Health Insurance program
Discount on the household electricity bill
Pension Plan
Cooperation, creativity and innovation: we adopt flexible cooperation models to achieve fast results and increased productivity

Fulltime

Executive Assistant

Are you a proactive and highly organised individual looking to make your mark in...

Location

United Kingdom , London Bridge

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Some experience in a similar positions is beneficial
Positive and professional attitude
Excellent organisational skills and a keen eye for detail
Strong written and verbal communication skills
Proficiency IT skills

Job Responsibility

Diary Management, organise travel arrangements and meetings for the Directors and senior team
Assist with the coordination of internal communications and team events
Prepare agendas, take minutes in meetings
Assist project managers with scheduling, resourcing, and admin tasks
Liaise with suppliers and ensure stock of office and kitchen supplies are maintained
Handle basic project administration tasks like filing, invoicing, and document management
Liaise with clients and provide a professional service
Adhoc duties as and when required

What we offer

Enjoy 30 days' holiday, including Bank Holidays
Regular team socials and events
Opportunities for professional growth and development
Access to private healthcare after 1 year

Fulltime

Project Assistance / Secretary

THOST Projektmanagement GmbH

Location:
Poland, Jawor ▼
Wrocław

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 13, 2025

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Location:Poland, Jawor ▼Wrocław

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Requirements:

Nice to have:

Additional Information:

Job Posted:December 13, 2025

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Location:
Poland, Jawor ▼
Wrocław

Category:
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Contract Type:
Not provided

Job Posted:
December 13, 2025