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Project and A/P Accounting Assistant

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MIG

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Location:
United States , Berkeley

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Category:
Finance

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Contract Type:
Not provided

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Salary:

30.00 - 40.00 USD / Hour
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Job Responsibility:

  • Collaborative Teammate: work as part of a cross-office, cross-discipline team of professional planners, designers, and technical staff
  • Dual Role: firmwide resource and have an integral role in the company’s accounting and related administration
  • Project Accountant duties (40% of time): day-to-day project accounting transactions
  • Project accounting/invoicing/project billing: Generate monthly invoices
  • coordinate with PMs and Principals
  • submit invoices to client
  • process subconsultant A/P invoices
  • Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants
  • Contracts: Work with project teams to ensure contract compliance and understanding of contract terms
  • tracking for signatures and end dates
  • Project management/financial health: Analysis and reporting support
  • monitor, communicate and resolve accounting issues
  • monitor and report monthly unbilled services balance
  • assist with follow through to recover losses
  • detail remedies for overages
  • Monthly A/R reporting and collecting: Coordinate with Principal/Director of Office Operations and Business Office for follow up on late payments
  • Back up general office duties: serve as contact for office staff for general administrative/office/expense and Deltek data entry tasks
  • coordinate with office vendors, couriers and suppliers
  • help maintain a clean, organized and well-equipped office
  • Accounts Payable/firmwide duties (60% of time): day-to-day accounting for accounts payable and expense reimbursement transactions
  • Weekly processing of vendor invoices and a high volume of firm-wide employee expense reports
  • Assist in preparing weekly check runs to vendors and staff
  • Combine, organize and edit documents in Adobe Acrobat PDF Pro
  • Maintain listings of vendors and accounts payable aged balances
  • Enter data into accounting system (Deltek)
  • Resolve payable issues and inquiries
  • Ensure vendor files and information are complete and supported by a W-9 or other relevant documentation
  • Email and mail distribution: manage high-volume AP email address
  • open, sort, and distribute documents for approval
  • Prepare professional and timely written responses to routine inquiries
  • Assist with annual preparation of 1099s and other required reporting and filings
  • General clerical duties including filing, photocopying, faxing, scanning, and mailing
  • Support to A/R accountants in pulling A/P for invoices
  • Various other general accounting functions for the accounting department

Requirements:

  • Associate’s degree in any field
  • Relevant experience in accounting (required)
  • Experience with and understanding of applications of Federal Accounting Rules, billing A/R management and supporting projects in professional services consulting and design-build contracts is preferred
  • Software proficiency in accounting software (Deltek or similar), Word and Excel (required)
  • Excellent skills in written and verbal communication for internal team communication as well as external client communication
  • High level of integrity and trust, which references can verify
  • Professional and approachable demeanor, positive attitude, and a sense of urgency and responsibility/dedication to ensure tasks are carried through to completion and in a timely manner
  • Detail-oriented and can complete tasks accurately (attention to detail and accuracy are vital to this role)
  • Proactive, organized, efficient, and adaptable teammate who can work under deadlines and is willing to pitch in to help others

Nice to have:

  • Bachelor’s or Master’s degree in accounting or another field is a plus
  • Experience using Deltek Vantage Point and Google Suite is a plus
What we offer:
  • Flexible work schedule
  • Rewarding work environment
  • Creative atmosphere that allows for professional development and career advancement opportunities
  • Comprehensive benefits program including paid time off (PTO)
  • 10 paid holidays
  • medical, dental, vision, FSA, and HRA with employer contributions
  • 401K matching

Additional Information:

Job Posted:
December 10, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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