Project and A/P Accounting Assistant Jobs

MIG

Location:
United States, Berkeley

Category:
Finance

Contract Type:
Not provided

Salary:

30.00 - 40.00 USD / Hour

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Job Responsibility:

Collaborative Teammate: work as part of a cross-office, cross-discipline team of professional planners, designers, and technical staff
Dual Role: firmwide resource and have an integral role in the company’s accounting and related administration
Project Accountant duties (40% of time): day-to-day project accounting transactions
Project accounting/invoicing/project billing: Generate monthly invoices
coordinate with PMs and Principals
submit invoices to client
process subconsultant A/P invoices
Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants
Contracts: Work with project teams to ensure contract compliance and understanding of contract terms
tracking for signatures and end dates
Project management/financial health: Analysis and reporting support
monitor, communicate and resolve accounting issues
monitor and report monthly unbilled services balance
assist with follow through to recover losses
detail remedies for overages
Monthly A/R reporting and collecting: Coordinate with Principal/Director of Office Operations and Business Office for follow up on late payments
Back up general office duties: serve as contact for office staff for general administrative/office/expense and Deltek data entry tasks
coordinate with office vendors, couriers and suppliers
help maintain a clean, organized and well-equipped office
Accounts Payable/firmwide duties (60% of time): day-to-day accounting for accounts payable and expense reimbursement transactions
Weekly processing of vendor invoices and a high volume of firm-wide employee expense reports
Assist in preparing weekly check runs to vendors and staff
Combine, organize and edit documents in Adobe Acrobat PDF Pro
Maintain listings of vendors and accounts payable aged balances
Enter data into accounting system (Deltek)
Resolve payable issues and inquiries
Ensure vendor files and information are complete and supported by a W-9 or other relevant documentation
Email and mail distribution: manage high-volume AP email address
open, sort, and distribute documents for approval
Prepare professional and timely written responses to routine inquiries
Assist with annual preparation of 1099s and other required reporting and filings
General clerical duties including filing, photocopying, faxing, scanning, and mailing
Support to A/R accountants in pulling A/P for invoices
Various other general accounting functions for the accounting department

Requirements:

Associate’s degree in any field
Relevant experience in accounting (required)
Experience with and understanding of applications of Federal Accounting Rules, billing A/R management and supporting projects in professional services consulting and design-build contracts is preferred
Software proficiency in accounting software (Deltek or similar), Word and Excel (required)
Excellent skills in written and verbal communication for internal team communication as well as external client communication
High level of integrity and trust, which references can verify
Professional and approachable demeanor, positive attitude, and a sense of urgency and responsibility/dedication to ensure tasks are carried through to completion and in a timely manner
Detail-oriented and can complete tasks accurately (attention to detail and accuracy are vital to this role)
Proactive, organized, efficient, and adaptable teammate who can work under deadlines and is willing to pitch in to help others

Nice to have:

Bachelor’s or Master’s degree in accounting or another field is a plus
Experience using Deltek Vantage Point and Google Suite is a plus

What we offer:

Flexible work schedule
Rewarding work environment
Creative atmosphere that allows for professional development and career advancement opportunities
Comprehensive benefits program including paid time off (PTO)
10 paid holidays
medical, dental, vision, FSA, and HRA with employer contributions
401K matching

Additional Information:

Job Posted:
December 10, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Project and A/P Accounting Assistant

MIG

Location:United States, Berkeley

Category:Finance

Contract Type:Not provided

Salary:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:December 10, 2025

Location:
United States, Berkeley

Category:
Finance

Contract Type:
Not provided

Job Posted:
December 10, 2025