Project Administrator

• Order Management: Create and place orders into the ERP system, gathering all necessary administrative documents to open files
• Production & Logistics: Submit equipment orders for production, verify customer credit, and ensure production timelines align with project deadlines
• Client Coordination: Communicate with clients to collect relevant information and coordinate deliveries from factories to job sites via transport companies
• Financial Administration: Handle project invoicing, liaise with the Accounting department for billing follow-ups, and ensure supplier invoices are accurate and entered into the ERP system
• Customer Service: Provide high-quality service throughout the duration of every project

• DEP or Diploma in office administration, business, or a related field
• 1 to 3 years of experience in a Project Administrator or similar administrative position
• Ability to work full-time (37.5 hours per week) in Markham
• High level of autonomy and a proven track record of meeting strict deadlines
• Bilingualism
• excellent command of both French and English (spoken and written)
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Understanding of basic accounting principles including billing, inventory, and payables
• A strong passion and drive for excellence in customer service
• Excellent organizational and time-management abilities
• Ability to work well under pressure and meet tight deadlines
• Strong analytical and problem-solving skills to make informed decisions
• Ability to adapt quickly in a changing business administration environment

Familiarity with ERP systems is considered a strong asset

• Health and Dental benefits for employees and their families
• Free access to PocketPills, Canada’s first Digital Pharmacy
• Employee and Family Assistance Program (EFAP) for mental and financial well-being
• Life and Disability insurance options
• Pension Matching Program up to 5% of your salary
• Gym Subsidy Program of up to $300 per year
• Commitment to personal and professional development through training
• Opportunities for community involvement and charitable support
• Access to an on-site gym to stay energized during the workday
• Flexible hours between 7am to 5pm and the possibility of 2 days of remote work per week