Project Administrator Job at Ertech (Sydney)

Project Administrator

We are looking for a detail-oriented Project Administrator to support daily busi...

Location

United States , Saratoga Springs

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in an administrative, project coordination, or similar support role
High school diploma required
additional education, certification, or related training is preferred
Strong organizational skills with a high level of accuracy and close attention to detail
Ability to balance multiple responsibilities, prioritize effectively, and meet deadlines with limited supervision
Clear written and verbal communication skills with the ability to work effectively across teams
Proficiency with Microsoft Office and general office software, including document, spreadsheet, and reporting tools
Experience maintaining confidential records and exercising discretion in a workplace setting

Job Responsibility

Coordinate administrative activities for operational teams and leadership, ensuring assignments are completed accurately and within expected timelines
Organize, maintain, and track project files, submission materials, and supporting documentation for internal and external use
Manage calendars, schedule meetings, and monitor important milestones to help teams stay aligned with deadlines
Review required documents for completeness and compliance with established standards before submission or distribution
Prepare reports, presentation materials, forms, and status updates to support decision-making and ongoing project visibility
Maintain electronic and physical records in a structured manner so information is current, accessible, and properly controlled
Monitor project activity, updates, and follow-up items, and communicate changes to the appropriate stakeholders
Work with colleagues across departments to support workload coverage, shared resources, and consistent administrative processes
Handle sensitive information with professionalism and assist leadership with special assignments as needed

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Project Administrator

Project Administrators work within the permit procurement department that review...

Location

United States , Cleveland

Salary:

Not provided

Onyx Creative

Expiration Date

Until further notice

Requirements

Bachelor’s degree in architecture, construction management, or related field
Five plus years of experience in procurement project management or facilities management
Proficiency of Microsoft Office and project management programs
Experience with project management, code review and analysis, quality control and construction administration
Ability to maintain complex records and to prepare detailed reports of such records
Ability to maintain effective working relations with other employees, the public, vendors, and clients
Ability to be highly organized and have thorough knowledge of the duties, organization, and programs of the company.

Job Responsibility

Utilize departmental structure and intra-departmental procedures in cooperation with other department managers
Provide support in the areas of scheduling, permitting, and due diligence (administrative and technical) to ensure the most efficient execution of assigned projects
Prepare strategic schedules for project programs and individual projects
Determine appropriate due diligence with AHJ in which the project is located
Complete necessary project management reports that can be shared with the project team and the client
Manage the entire permit submission process, including correspondence, submission, responding to corrections, and obtain ready to pick up permit
Maintain internal Permitting Database and provide status updates to the project teams
Perform Office administration tasks and project team assignments
Follow client/firm quality assurance procedures
Perform other designated tasks as assigned.

Fulltime

Project Administrator

Support a dynamic engineering team delivering diverse projects while building yo...

Location

Australia , Brisbane

Salary:

Not provided

Klohn Crippen Berger

Expiration Date

Until further notice

Requirements

Previous experience in administration, project support, or a similar role (experience in engineering or professional services is a plus)
Excellent organisational skills, with the ability to manage multiple priorities and meet deadlines
Clear, professional communication skills and confidence engaging with a range of stakeholders
A collaborative, team-focused mindset, paired with the ability to take initiative and work independently
A positive, flexible attitude and a willingness to support others and contribute to a high-performing team environment
High attention to detail and a commitment to accuracy and continuous improvement
Experience with document control processes and PDF tools (e.g. Bluebeam, Acrobat) is beneficial
Strong capability across Microsoft Office (Word, Excel, PowerPoint, Outlook), with exposure to SharePoint or document management systems (e.g. Aconex, Newforma) an advantage

Job Responsibility

Prepare and submit high-quality project documentation (reports, proposals, CVs)
Provide project administration support, liaising with technical teams to coordinate daily activities
Manage document control and maintain accurate project filing systems
Support budgeting, procurement, timesheets, and accounts payable
Coordinate meetings, take minutes, and organise travel, events, and team logistics
Liaise with clients and vendors, maintaining strong working relationships
Assist with onboarding, site mobilisation, and procurement of project supplies
Support QHSE requirements and ensure compliance with company systems
Provide general administrative support to project and office teams as needed

What we offer

Additional Superannuation: 2.5% extra
Income Protection Insurance
Parental and Volunteer Leave
Option to Purchase up to 15 additional annual leave days per annum
Novated Leasing
Social and Mental Well-being Initiatives
Training and Development Opportunities

Fulltime

Project Administrator

The Project Administrator will support Project Managers and Project Coordinators...

Location

United States , Maumee

Salary:

Not provided

CMS Corporation

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration with 1–2 years of related experience
or Community college program with 3+ years of related experience
or High school diploma with 5+ years of related experience
Ability to manage responsibilities independently and work effectively in a team environment
Strong verbal and written communication skills
Excellent attention to detail and organizational abilities
Proficient in Microsoft Office applications
Knowledge of administrative and office systems including word processing, spreadsheets, email, and file management
Familiarity with general office procedures and construction-related documentation
Capable of handling multiple tasks with a high level of accuracy and reliability

Job Responsibility

Perform clerical and administrative tasks such as drafting letters, memos, invoices, reports, and various documents
Create and manage electronic project folders
Gather and maintain subcontractor documentation and required forms
Monitor and replenish office supplies
place and follow up on supply orders as needed
Provide administrative support to senior staff, including the Executive Director and other leadership team members
Assist with travel arrangements and related software use for executives and field personnel
Schedule and attend meetings
take notes and prepare meeting minutes
Receive and review incoming communications or memos and distribute relevant information to staff

What we offer

Health, Vision, and Dental Insurance
AFLAC
401(k) with company match
Paid Time Off
Life Insurance
Paid Holidays

Fulltime

Project Administrator

Are you an experienced administrator who thrives in a fast-paced, ever-changing ...

Location

United Kingdom , Gravesend

Salary:

16.00 - 17.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a busy administrative or project support role
Highly organised with excellent attention to detail
A proactive, can-do attitude with the ability to use your own initiative
Strong communication skills - confident liaising with a variety of stakeholders
Able to work under pressure and manage multiple priorities effectively
Competent in Microsoft Office (Word, Excel, Outlook)
A team player with a positive and flexible approach

Job Responsibility

Providing administrative support to the wider projects and operations team
Coordinating schedules, diaries, and workloads to ensure smooth delivery of projects
Acting as a key point of contact for internal teams, clients, and suppliers
Managing project documentation, updating systems, and maintaining accurate records
Handling incoming calls and emails in a professional and timely manner
Assisting with reporting, job tracking, and general office administration
Supporting with invoicing and documentation where required
Proactively identifying issues and helping to keep projects on track

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Project Administrator

Wakulda is a world-leading Air Defence command and control (C2) system. It is a ...

Location

Australia , Williamtown

Salary:

Not provided

Boeing

Expiration Date

Until further notice

Requirements

Proven experience in administrative or project support roles, ideally within defence, engineering, aerospace or similarly regulated environments, with 2+ years' experience.
Effective interpersonal and communication skills, both written and verbal, and the ability to work in a diverse team environment.
Strong organisational skills with an ability to manage competing priorities and tight deadlines.
Comfortable using MS Office suite (Word, Excel, PowerPoint, Outlook) and collaborative tools. Experience with Jira and Confluence is an advantage.
Professionalism, discretion and the ability to handle sensitive information.
Demonstrated knowledge and commitment to WH&S and workplace diversity.
Applicants must be Australian Citizens to meet Defence security requirements.
Successful candidates must hold a current Australian Government issued NV1 clearance or higher.

Job Responsibility

Provide day‑to‑day administrative and coordination support to the Program Management Office.
Maintain program schedules, track milestones and manage action/decision logs.
Prepare, proofread and distribute program documentation, reports and meeting minutes.
Coordinate meetings, workshops and stakeholder briefings (including travel and venue arrangements).
Maintain and update program records, registers and configuration documentation.
Facilitate communication between internal teams, contractors and external stakeholders.
Support risk and issue monitoring and help ensure follow‑up actions are completed
Oversight and control of program specific administration tools and programs (JIRA, Confluence)

What we offer

Competitive Salary & Bonuses: Enjoy a competitive salary along with yearly bonuses.
Flexible Work Schedule: Benefit from a hybrid work model, with options for an RDO and WHF 2 days a week.
Paid Leave Options: Access various paid leave entitlements to support your personal and family needs.
Financial Discounts: Take advantage of discounted health insurance premiums, travel, and retail shopping, along with a nationwide Fitness Passport.
Financial Benefits: Explore options for novated leasing and salary sacrifice for superannuation.
Career Development: Receive both informal and formal tailored mentorship to accelerate your career growth and design promotional pathways.
Recognition Program: Participate in our recognition award program, which acknowledges professional achievements through a points and payment scheme.

Project Administrator

As Project Administrator you’ll support projects from start of project/ installa...

Location

United Kingdom , Leigh

Salary:

30000.00 GBP / Year

Platinum Recruitment Group Ltd

Expiration Date

Until further notice

Requirements

Background in project administration/ coordination
familiarity with elements of the role within administration

Job Responsibility

Support projects from start of project/ installation through to billing
schedule works
manage paperwork
health and safety coordination
engineer scheduling
point of contact and delivery

What we offer

BUPA healthcare package
fun social events

Fulltime

Project Administrator

Project Administrator required to work on a 6 month rolling contract basis. Look...

Location

United Kingdom , Avonmouth, Bristol

Salary:

Not provided

Rullion

Expiration Date

Until further notice

Requirements

Processing invoices
Reporting on invoices
Knowledge of SAP
Stakeholder manager skills
Commercially astute
Managing purchase orders
Quick learner
Self-motivated individual

Job Responsibility

Project Administrator required to work on a 6 month rolling contract basis. Looking for a self motivated candidate who can be quick learner and able to work well within a team.

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