Project Administrator Job at Airswift Sweden (Notrees, Odessa)

Project Administrator

Airswift Sweden

Location:
United States , Notrees, Odessa

Category:
Energy

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Play an integral role in supporting the company’s most complex and high-visibility projects. This role sits at the intersection of project execution, stakeholder coordination, and operational excellence, helping teams stay organized, informed, and focused on delivering outcomes that matter. You will work closely with senior project leaders and cross-functional partners, bringing structure, clarity, and momentum to fast-moving project environments.

Job Responsibility:

Providing complex administrative and logistical support to major projects and senior project leaders
Collecting, reviewing, analyzing, and preparing complex and/or confidential data for reports, dashboards, budgets, presentations, and other project deliverables
Managing non-routine, sensitive, or confidential inquiries from internal and external stakeholders with sound judgment and professionalism
Coordinating meetings, workshops, and project reviews, including scheduling, agenda preparation, minutes, and action tracking
Supporting progress tracking, documentation control, and adherence to project processes and timelines
Coordinating travel, site visits, and group activities tied to project execution
Using advanced word processing, spreadsheet, and presentation tools to produce clear, accurate, and visually effective materials
Applying independent judgment to prioritize work, resolve issues, and recommend practical solutions aligned with established policies and project goals
Acting as a knowledgeable point of contact for project systems, processes, and tools, including troubleshooting issues and assisting others
Taking a lead role in project-based administrative initiatives and, where appropriate, guiding or training less seasoned team members

Requirements:

Secondary school education or equivalent, with 7+ years of relevant experience in advanced administrative or project support roles
Demonstrated experience supporting senior managers or executives in complex, high-visibility environments
Strong analytical capability, including comfort with detailed data, involved calculations, and budget or cost-related information
Advanced proficiency with word processing, spreadsheet, and presentation software, with a strong eye for accuracy and clarity
The ability to work independently with minimal supervision while aligning work to broader departmental and project objectives
Sound judgment and discretion when handling confidential or sensitive information
Clear, confident communication skills, with the ability to inform, influence, and collaborate through written reports, presentations, and day-to-day interactions
A practical, solutions-oriented mindset with a strong understanding of systems, processes, and tools relevant to project administration
The confidence to take ownership, lead by example, and support continuous improvement within the project team

Additional Information:

Job Posted:
January 09, 2026

Work Type:

On-site work

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