Project Administrator

• Manage the accurate processing and timely submission of timesheets and leave for all project personnel
• Serve as the key point of contact for project enquiries, keeping communication sharp and seamless across internal teams, clients, and stakeholders
• Coordinate mobilisation for site personnel, including arranging travel and accommodation
• Facilitate project inductions and maintain up-to-date records of site personnel qualifications and competencies
• Assist with subcontractor onboarding to ensure compliance and readiness for site mobilisation
• Support the Accounts Payable team and project staff by assisting with the timely review, approval, and processing of invoices
• Maintain well-organised and current project documentation to support efficient project delivery and compliance
• Raise purchase orders for the project team and assist with managing associated invoices and financial documentation

• Demonstrated experience in a Project Administration, Finance, Mobilisation, or Workforce Planning role within the Construction and/or Resources sector
• High level of integrity, discretion, and professionalism in all interactions
• Adaptable and flexible, with the ability to respond to evolving project demands and priorities
• Excellent interpersonal and communication skills, with a collaborative and solutions-focused approach
• Proactive and resourceful, with the ability to anticipate and respond to project needs
• Advanced proficiency in Microsoft Excel and other relevant project or workforce management software
• Must hold valid Australian working rights
• Candidates local to the Northern Beaches are highly regarded

Candidates local to the Northern Beaches are highly regarded

• Discounted Private Health Insurance (HBF & Medibank)
• Annual flu vaccinations
• Novated leasing options through Paywise
• Service recognition and milestone rewards
• Employee Referral Program incentives
• Career development and progression opportunities, annual performance development plans