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CMS Corporation Logo CMS Corporation · Office Administration

Project Administrator

United States, Maumee Employment contract · Job Posted June 08, 2026
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Job Description

The Project Administrator will support Project Managers and Project Coordinators by performing a variety of administrative tasks that help ensure the smooth operation of project-related functions.

Job Responsibility

  • Perform clerical and administrative tasks such as drafting letters, memos, invoices, reports, and various documents
  • Create and manage electronic project folders
  • Gather and maintain subcontractor documentation and required forms
  • Monitor and replenish office supplies
  • place and follow up on supply orders as needed
  • Provide administrative support to senior staff, including the Executive Director and other leadership team members
  • Assist with travel arrangements and related software use for executives and field personnel
  • Schedule and attend meetings
  • take notes and prepare meeting minutes
  • Receive and review incoming communications or memos and distribute relevant information to staff
  • Coordinate shipping needs for international project locations
  • Handle sensitive matters with confidentiality and discretion
  • Request access credentials for government project locations and coordinate required information with subcontractors and agency contacts
  • Perform other assigned duties

Requirements

  • Bachelor’s degree in Business Administration with 1–2 years of related experience
  • or Community college program with 3+ years of related experience
  • or High school diploma with 5+ years of related experience
  • Ability to manage responsibilities independently and work effectively in a team environment
  • Strong verbal and written communication skills
  • Excellent attention to detail and organizational abilities
  • Proficient in Microsoft Office applications
  • Knowledge of administrative and office systems including word processing, spreadsheets, email, and file management
  • Familiarity with general office procedures and construction-related documentation
  • Capable of handling multiple tasks with a high level of accuracy and reliability
  • Must have a valid driver’s license and be insurable under company policy

What we offer

  • Health, Vision, and Dental Insurance
  • AFLAC
  • 401(k) with company match
  • Paid Time Off
  • Life Insurance
  • Paid Holidays
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