Project Administrator

• Provide day‑to‑day administrative and coordination support to the Program Management Office.
• Maintain program schedules, track milestones and manage action/decision logs.
• Prepare, proofread and distribute program documentation, reports and meeting minutes.
• Coordinate meetings, workshops and stakeholder briefings (including travel and venue arrangements).
• Maintain and update program records, registers and configuration documentation.
• Facilitate communication between internal teams, contractors and external stakeholders.
• Support risk and issue monitoring and help ensure follow‑up actions are completed
• Oversight and control of program specific administration tools and programs (JIRA, Confluence)

• Proven experience in administrative or project support roles, ideally within defence, engineering, aerospace or similarly regulated environments, with 2+ years' experience.
• Effective interpersonal and communication skills, both written and verbal, and the ability to work in a diverse team environment.
• Strong organisational skills with an ability to manage competing priorities and tight deadlines.
• Comfortable using MS Office suite (Word, Excel, PowerPoint, Outlook) and collaborative tools. Experience with Jira and Confluence is an advantage.
• Professionalism, discretion and the ability to handle sensitive information.
• Demonstrated knowledge and commitment to WH&S and workplace diversity.
• Applicants must be Australian Citizens to meet Defence security requirements.
• Successful candidates must hold a current Australian Government issued NV1 clearance or higher.

Experience with Jira and Confluence is an advantage.

• Competitive Salary & Bonuses: Enjoy a competitive salary along with yearly bonuses.
• Flexible Work Schedule: Benefit from a hybrid work model, with options for an RDO and WHF 2 days a week.
• Paid Leave Options: Access various paid leave entitlements to support your personal and family needs.
• Financial Discounts: Take advantage of discounted health insurance premiums, travel, and retail shopping, along with a nationwide Fitness Passport.
• Financial Benefits: Explore options for novated leasing and salary sacrifice for superannuation.
• Career Development: Receive both informal and formal tailored mentorship to accelerate your career growth and design promotional pathways.
• Recognition Program: Participate in our recognition award program, which acknowledges professional achievements through a points and payment scheme.