Project Administrator Job at Office Angels (Dartford)

Project Administrator

The Project Administrator plays an integral role in providing day‑to‑day project...

Location

Canada , Calgary

Salary:

Not provided

Klohn Crippen Berger

Expiration Date

Until further notice

Requirements

3 to 5 years of project administration experience in an engineering consulting or similar environment and/or post-secondary education or an Administrative Diploma
Valid driver's license
Above average skills in Microsoft Office Products including Word, Excel, Outlook and PowerPoint

Job Responsibility

Assemble reports, letters, memos, and other project deliverables
Contribute to marketing and business development initiatives by supporting the development and coordination of proposals and other client-facing materials
Support project financial administration, including accounts payable processing, expense tracking, and reconciliation
Coordinate meetings, travel and site access requirements for project teams
Respond to client requests and help tailor project materials to meet specific project requirements
Assist with onboarding new team members and managing close-out activities for exiting employees
Maintain equipment tracking logs and coordinate maintenance for equipment as required
Set up and maintain project filing systems, perform data entry, and maintain accurate client database records
Provide administrative support for mail and courier services, meeting room setup, and ordering and receiving office supplies
Support the timely and accurate completion of weekly timesheets

What we offer

Hybrid home-office work opportunities
Competitive wages with bonus potential
Vacation policy that aligns to your experience
Paid volunteer time, overtime, and sick days
Retirement planning and flexibility through group RRSP options
Flexible health benefits, including social and mental well-being initiatives
Commitment to global Environmental, Social, and Governance standards

Fulltime

New

Project Administrator

Location

Australia , Melbourne

Salary:

65000.00 - 75000.00 AUD / Year

Randstad

Expiration Date

July 25, 2026

Requirements

Previous experience as a Project Administrator within the construction industry is essential
Strong understanding of construction project documentation and processes
Excellent organisational skills and attention to detail
Ability to manage multiple priorities in a fast-paced environment
Confident communicator with strong stakeholder management skills
Intermediate to advanced Microsoft Office skills
Experience with project management or ERP systems is highly regarded

Job Responsibility

Provide administrative support to Project Managers and site teams
Prepare and maintain project documentation, contracts and reports
Coordinate project schedules, meetings and correspondence
Raise purchase orders and assist with invoice processing
Liaise with subcontractors, suppliers and clients
Maintain accurate project records and filing systems
Assist with compliance documentation, permits and site inductions
General office administration as required

What we offer

Full-time permanent position
Supportive team environment
Long-term career opportunity with a growing business
Convenient south eastern suburbs location with onsite parking

Project Administrator

Location

Australia , Sydney

Salary:

Not provided

Ertech

Expiration Date

July 24, 2026

Requirements

Demonstrated experience in a Project Administration, Mobilisation, or Workforce Planning role within the construction sector
Proficient in InEight Teambinder
Adaptable and flexible, with the ability to respond to evolving project demands and priorities
Excellent interpersonal and communication skills, with a collaborative and solutions-focused approach
Advanced proficiency in Microsoft Excel and other relevant project or workforce management software
MUST hold valid Australian Working Rights

Job Responsibility

Coordinate project administration activities
Maintain site-based accounting and administrative systems
Support implementation of cost control and cost-tracking processes
Maintain and administer project cost control, procurement, accounting, and administrative systems in accordance with company policies and procedures
Coordinate invoice processing, subcontractor onboarding, and project financial administration
Provide project support including mobilisation logistics, record management, document control, and maintenance of project personnel records
Support project teams by communicating project information, responding to stakeholder enquiries, and assisting with project meetings and reporting requirements
Maintain compliance with company business systems, HSE requirements, archiving standards, and confidentiality obligations
Contribute to project and organisational objectives by providing administrative support during peak periods, audits, staff leave coverage, and other business requirements as needed

What we offer

Competitive remuneration
Metro-based project – enjoy the benefit of being home every night
Supportive, team-oriented culture
Career development and progression opportunities
Annual performance development plans
Discounted Private Health Insurance (HBF & Medibank)
Annual flu vaccinations
Novated leasing options through Paywise
Service recognition and milestone rewards
Employee Referral Program incentives

Fulltime

Project Administrator

We are looking for a proactive and detail-focused Project Administrator to suppo...

Location

United Kingdom , Durham

Salary:

150.00 GBP / Day

Rullion

Expiration Date

Until further notice

Requirements

Previous project administration experience
Good understanding of project environments, governance processes or assurance activity
Strong attention to detail and accuracy
Confident managing trackers, documentation and shared mailboxes
Proactive approach, with the ability to chase actions and follow up with stakeholders
Able to work autonomously and manage workload effectively
Strong organisational and prioritisation skills
Personable, confident and able to build good working relationships
Excellent communication and people skills
Comfortable working in a fast-paced environment with changing priorities

Job Responsibility

Record APG/AMIB approvals in the new tracker until the process is fully automated
Proactively monitor and chase upcoming Gateways due
Chase outstanding assurance checks and ensure updates are captured accurately
Manage post-assurance actions through to closeout
Provide administrative support for change control activity
Support the testing and updating of SOPs
Manage and monitor the Governance and Assurance shared mailbox
Maintain accurate records, trackers and documentation
Follow up with stakeholders to ensure actions are completed on time
Support the wider PMO Governance and Assurance team with ad hoc administration as required

Fulltime

Project Administrator

We are looking for a detail-oriented Project Administrator to support daily busi...

Location

United States , Saratoga Springs

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in an administrative, project coordination, or similar support role
High school diploma required
additional education, certification, or related training is preferred
Strong organizational skills with a high level of accuracy and close attention to detail
Ability to balance multiple responsibilities, prioritize effectively, and meet deadlines with limited supervision
Clear written and verbal communication skills with the ability to work effectively across teams
Proficiency with Microsoft Office and general office software, including document, spreadsheet, and reporting tools
Experience maintaining confidential records and exercising discretion in a workplace setting

Job Responsibility

Coordinate administrative activities for operational teams and leadership, ensuring assignments are completed accurately and within expected timelines
Organize, maintain, and track project files, submission materials, and supporting documentation for internal and external use
Manage calendars, schedule meetings, and monitor important milestones to help teams stay aligned with deadlines
Review required documents for completeness and compliance with established standards before submission or distribution
Prepare reports, presentation materials, forms, and status updates to support decision-making and ongoing project visibility
Maintain electronic and physical records in a structured manner so information is current, accessible, and properly controlled
Monitor project activity, updates, and follow-up items, and communicate changes to the appropriate stakeholders
Work with colleagues across departments to support workload coverage, shared resources, and consistent administrative processes
Handle sensitive information with professionalism and assist leadership with special assignments as needed

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Project Administrator

Project Administrators work within the permit procurement department that review...

Location

United States , Cleveland

Salary:

Not provided

Onyx Creative

Expiration Date

Until further notice

Requirements

Bachelor’s degree in architecture, construction management, or related field
Five plus years of experience in procurement project management or facilities management
Proficiency of Microsoft Office and project management programs
Experience with project management, code review and analysis, quality control and construction administration
Ability to maintain complex records and to prepare detailed reports of such records
Ability to maintain effective working relations with other employees, the public, vendors, and clients
Ability to be highly organized and have thorough knowledge of the duties, organization, and programs of the company.

Job Responsibility

Utilize departmental structure and intra-departmental procedures in cooperation with other department managers
Provide support in the areas of scheduling, permitting, and due diligence (administrative and technical) to ensure the most efficient execution of assigned projects
Prepare strategic schedules for project programs and individual projects
Determine appropriate due diligence with AHJ in which the project is located
Complete necessary project management reports that can be shared with the project team and the client
Manage the entire permit submission process, including correspondence, submission, responding to corrections, and obtain ready to pick up permit
Maintain internal Permitting Database and provide status updates to the project teams
Perform Office administration tasks and project team assignments
Follow client/firm quality assurance procedures
Perform other designated tasks as assigned.

Fulltime

Project Administrator

Support a dynamic engineering team delivering diverse projects while building yo...

Location

Australia , Brisbane

Salary:

Not provided

Klohn Crippen Berger

Expiration Date

Until further notice

Requirements

Previous experience in administration, project support, or a similar role (experience in engineering or professional services is a plus)
Excellent organisational skills, with the ability to manage multiple priorities and meet deadlines
Clear, professional communication skills and confidence engaging with a range of stakeholders
A collaborative, team-focused mindset, paired with the ability to take initiative and work independently
A positive, flexible attitude and a willingness to support others and contribute to a high-performing team environment
High attention to detail and a commitment to accuracy and continuous improvement
Experience with document control processes and PDF tools (e.g. Bluebeam, Acrobat) is beneficial
Strong capability across Microsoft Office (Word, Excel, PowerPoint, Outlook), with exposure to SharePoint or document management systems (e.g. Aconex, Newforma) an advantage

Job Responsibility

Prepare and submit high-quality project documentation (reports, proposals, CVs)
Provide project administration support, liaising with technical teams to coordinate daily activities
Manage document control and maintain accurate project filing systems
Support budgeting, procurement, timesheets, and accounts payable
Coordinate meetings, take minutes, and organise travel, events, and team logistics
Liaise with clients and vendors, maintaining strong working relationships
Assist with onboarding, site mobilisation, and procurement of project supplies
Support QHSE requirements and ensure compliance with company systems
Provide general administrative support to project and office teams as needed

What we offer

Additional Superannuation: 2.5% extra
Income Protection Insurance
Parental and Volunteer Leave
Option to Purchase up to 15 additional annual leave days per annum
Novated Leasing
Social and Mental Well-being Initiatives
Training and Development Opportunities

Fulltime

Project Administrator

The Project Administrator will support Project Managers and Project Coordinators...

Location

United States , Maumee

Salary:

Not provided

CMS Corporation

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration with 1–2 years of related experience
or Community college program with 3+ years of related experience
or High school diploma with 5+ years of related experience
Ability to manage responsibilities independently and work effectively in a team environment
Strong verbal and written communication skills
Excellent attention to detail and organizational abilities
Proficient in Microsoft Office applications
Knowledge of administrative and office systems including word processing, spreadsheets, email, and file management
Familiarity with general office procedures and construction-related documentation
Capable of handling multiple tasks with a high level of accuracy and reliability

Job Responsibility

Perform clerical and administrative tasks such as drafting letters, memos, invoices, reports, and various documents
Create and manage electronic project folders
Gather and maintain subcontractor documentation and required forms
Monitor and replenish office supplies
place and follow up on supply orders as needed
Provide administrative support to senior staff, including the Executive Director and other leadership team members
Assist with travel arrangements and related software use for executives and field personnel
Schedule and attend meetings
take notes and prepare meeting minutes
Receive and review incoming communications or memos and distribute relevant information to staff

What we offer

Health, Vision, and Dental Insurance
AFLAC
401(k) with company match
Paid Time Off
Life Insurance
Paid Holidays

Fulltime

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