Project Administrator Jobs

Dornan

Location:
Ireland, Cork

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Dornan are currently recruiting for a Project Administrator to work on one of our projects in Cork. Dornan are a leading Mechanical, Electrical and Instrumentation contractor with projects in Ireland, Mainland Europe, the Nordics and the UK. Dornan are involved in projects across many sectors such as Pharmaceutical, Data Centre, Healthcare, Education, Commercial, and Power Generation. You will join a hard-working ambitious team and you will benefit from a supportive culture, where your ideas and contributions will be recognised.

Job Responsibility:

Responsible for co-ordinating all project documentation
records must be maintained, kept up-to-date and archived correctly
Collating times sheets and forwarding to payroll to process, following up on payroll queries
Preparation of reports and memorandums
Responsible for individual employee files/queries
Site tracker-needs to be done every day
Greeting visitors and registering them on arrival
Update REQ register- every time a new req is raised
Update the Outgoing Instruction register and drawing register and Tech Sub register- whenever a tech sub is uploaded or when Client has commented on one
Update RFI register- when uploaded on conject or Client has answered a previous RFI
Booking flights and accommodation
Examine documents, such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data
Ensure that all corporate documents are well checked and submitted on time prior to the documents submission due date
Manage mail and packages, ensure prompt distribution across the departments
Be familiar with purchasing systems for raising Purchase Orders, registering invoices and goods receipting
Arrange purchasing of goods and services, spares, and consumables for site as required Assist with data compilation to producing reports, statistics for management information and budget purposes
Maintain various staff records such as training, issue of PPE, laundry and booking training courses as required for staff to meet needs of site training database
Proactively manage meeting room allocation, manage cleaning services and arrange lunches
Assist in composition and management of documentation related to Quality, Completion Packs, HSE
Secretarial services as required, taking meeting minutes, filing, photocopying
Input stock movements and spares control for items held on the asset registers
All other reasonable tasks assigned to you from time to time from your manager

Requirements:

Detailed knowledge of the Project Administration role
Maintenance and upkeep of computing system
Preparation of reports and memorandums
Assisting with staff queries

What we offer:

Career progression pathways
Health & Wellbeing Calendar
Employee Assistance Programme
Wellbeing Network comprising over 80 trained Mental Health First Aiders

Additional Information:

Job Posted:
December 08, 2025

Expiration:
January 31, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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Project Administrator

Dornan

Location:Ireland, Cork

Category:Office Administration

Contract Type:Not provided