Project Administrator

• Manage customer and company paperwork, ensuring all documents are accurate and up-to-date
• Maintain training documentation and ensure it is distributed and accessible to the team
• Act as primary contact for timesheet submission and maintenance
• Serve as primary user of project-related systems
• Track and report labor hours
• Support audits by maintaining accurate records and documentation
• Prepare monthly reports to support accounting and PMO functions
• Create and track purchase orders (POs) for project-related expenses
• Process invoicing and follow up on outstanding client payments
• Assist with quoting processes for clients or internal project estimates
• Prepare quarterly PowerPoint presentations for leadership and stakeholders
• Coordinate with team members to ensure project deliverables are met on time
• Maintain project trackers and dashboards to provide up-to-date status reports
• Maintain project-related systems (e.g., SureSource, timesheet platforms, internal tracking tools)
• Ensure data integrity and assist users with system-related questions

• Bachelor’s degree in Business Administration, Project Management, or a related field preferred
• 2+ years of experience in project administration, operations, or related support role
• Strong organizational, communication, and time-management skills
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
• Experience with ERP systems (e.g., Navision / Dynamics NAV) and project tracking tools is a plus
• Ability to manage multiple priorities and work in a fast-paced environment
• Attention to detail and accuracy in reporting and documentation
• Ability to coordinate with multiple teams and stakeholders
• Strong problem-solving skills for operational and administrative issues
• Understanding of governance, compliance, and audit processes

Experience with ERP systems (e.g., Navision / Dynamics NAV) and project tracking tools is a plus

• All members included in annual cash bonus opportunity
• 2% annual retirement benefit opportunity
• Training/Professional Development opportunities for all members
• 6 paid holidays
• Industry leading medical, dental, and vision Insurance
• Vacation / Sick Time / Bereavement leave
• Employee Assistance Program, including mental health benefits
• Spouse / Child Optional Life
• Whole Life Insurance / Critical Illness Insurance / Legal Assistance / Military Leave