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Project Administrator

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ZGF Architects

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

64000.00 - 87000.00 USD / Year
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Job Description:

ZGF is seeking a Project Administrator to join our team in our New York office. We are seeking self-motivated individuals who possess a strong work ethic, excellent communication skills and a proven record as a reliable administrator.

Job Responsibility:

  • Work collaboratively with project teams, other project administrators, and firm leadership
  • Prepare, process and track all project-related documents (some of which include fee proposals, contracts change orders, document releases, payment applications and certificates of substantial completion)
  • Route Submittals, RFIs and other documents for issuance and maintain accurate logs
  • Create, proof, edit, copy and distribute general and project-related correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.)
  • Set up and maintain project files
  • Provide and coordinate client presentation materials using Word, InDesign or Affinity Designer, PowerPoint
  • Schedule and arrange project meetings, including room setup, coordination of food and beverage needs and conference room cleanup
  • Arrange domestic and international travel and associated logistics
  • Accurately route and handle incoming and outgoing calls, email and shipments
  • Assist with general office and front desk duties as needed to support the administration team, leadership, and office

Requirements:

  • Bachelor’s degree preferred
  • Minimum of 3-4 years of mid-level administrative experience in a professional services office required (A/E/C field preferred)
  • Meticulous organizational and filing skills
  • Excellent interpersonal skills
  • demonstrated ability to communicate and interact effectively with all levels of the organization
  • Able to work independently and efficiently in a competing deadline sensitive environment
  • Adept at meeting daily work requirements while maintaining effective work relationships with team members
  • Must be articulate with superb written and verbal communication skills, including excellent spelling, grammar and typing abilities
  • Ability to work in multiple computer programs simultaneously
  • Proficiency in Microsoft Office Suite required
  • Proficiency with Newforma, Bluebeam, Deltek Vision, InDesign or Affinity Designer preferred
  • AIA Contract Document software experience a plus
  • Demonstrated aptitude for learning new software
  • Knowledge of architectural/engineering terminology desired

Nice to have:

  • AIA Contract Document software experience a plus
  • Knowledge of architectural/engineering terminology desired
What we offer:
  • Medical, Dental and Vision coverage with a generous employer contribution
  • HSA with employer contribution
  • 401k with employer match
  • 4 weeks of PTO
  • 10 paid holidays per year
  • paid parental and family leave programs

Additional Information:

Job Posted:
December 14, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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