Project Administrator Jobs

Project Administrator

ZGF Architects

Location:
United States, New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

64000.00 - 87000.00 USD / Year

Save Job

Apply Position

Job Description:

ZGF is seeking a Project Administrator to join our team in our New York office. We are seeking self-motivated individuals who possess a strong work ethic, excellent communication skills and a proven record as a reliable administrator.

Job Responsibility:

Work collaboratively with project teams, other project administrators, and firm leadership
Prepare, process and track all project-related documents (some of which include fee proposals, contracts change orders, document releases, payment applications and certificates of substantial completion)
Route Submittals, RFIs and other documents for issuance and maintain accurate logs
Create, proof, edit, copy and distribute general and project-related correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.)
Set up and maintain project files
Provide and coordinate client presentation materials using Word, InDesign or Affinity Designer, PowerPoint
Schedule and arrange project meetings, including room setup, coordination of food and beverage needs and conference room cleanup
Arrange domestic and international travel and associated logistics
Accurately route and handle incoming and outgoing calls, email and shipments
Assist with general office and front desk duties as needed to support the administration team, leadership, and office

Requirements:

Bachelor’s degree preferred
Minimum of 3-4 years of mid-level administrative experience in a professional services office required (A/E/C field preferred)
Meticulous organizational and filing skills
Excellent interpersonal skills
demonstrated ability to communicate and interact effectively with all levels of the organization
Able to work independently and efficiently in a competing deadline sensitive environment
Adept at meeting daily work requirements while maintaining effective work relationships with team members
Must be articulate with superb written and verbal communication skills, including excellent spelling, grammar and typing abilities
Ability to work in multiple computer programs simultaneously
Proficiency in Microsoft Office Suite required
Proficiency with Newforma, Bluebeam, Deltek Vision, InDesign or Affinity Designer preferred
AIA Contract Document software experience a plus
Demonstrated aptitude for learning new software
Knowledge of architectural/engineering terminology desired

Nice to have:

AIA Contract Document software experience a plus
Knowledge of architectural/engineering terminology desired

What we offer:

Medical, Dental and Vision coverage with a generous employer contribution
HSA with employer contribution
401k with employer match
4 weeks of PTO
10 paid holidays per year
paid parental and family leave programs

Additional Information:

Job Posted:
December 14, 2025

Employment Type:

Fulltime

Work Type:

On-site work

View All Jobs In This Company

Job Link Share:

Looking for more opportunities? Search for other job offers that match your skills and interests.

Welcome to CrawlJobs.com –
Your Global Job Discovery Platform

At CrawlJobs.com, we simplify finding your next career opportunity by bringing job listings directly to you from all corners of the web. Using cutting-edge AI and web-crawling technologies, we gather and curate job offers from various sources across the globe, ensuring you have access to the most up-to-date job listings in one place.