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Project Administrator (Senior Administrator)

https://www.randstad.com Logo

Randstad

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Location:
Australia , Adelaide

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

85000.00 - 95000.00 AUD / Year
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Job Description:

Exciting opportunity for an experienced project administrator / senior administrator to join a great organisation within the defence industry that supports career progression and development pathways for their people. Are you a highly organized administrative professional who thrives in a complex, technical environment? We are representing a leading Australian systems integration and engineering firm—a key player in the defense sector—seeking a versatile Project Administrator to join their high-performing team in the northern suburbs. This isn’t just a data entry role. You will be the engine room of the project team, providing high-level support that bridges the gap between finance, procurement, and technical delivery.

Job Responsibility:

  • Assist with project cost tracking, invoicing, and budget monitoring
  • Ensure all financial data aligns with project milestones
  • Provide administrative support maintaining project schedules, budgets, project tracking, risk registers, action item registers and other related project management information
  • Manage end-to-end procurement processes, from raising purchase orders to liaising with suppliers and tracking deliveries for specialized equipment
  • Proactively tracking long-lead items to ensure they do not cause delays in the project master schedule
  • Maintaining accurate records of project-specific assets from the point of arrival through to integration or delivery to the client
  • Assisting in the management of permits and documentation for specialized equipment, ensuring all local and international trade compliance measures are met
  • Monitoring vendor performance against contractual milestones to trigger progress payments and ensure accountability
  • Maintain rigorous project files, track deliverables, and assist in the preparation of progress reports for senior stakeholders
  • Provide administrative support in the preparation of tender responses
  • Provide administrative support producing project reports, plans, templates, letters and proposals
  • Act as a central hub for communication between project managers, the finance department, and external vendors
  • Generating and distributing meeting agendas and minutes

Requirements:

  • Proven Experience: Significant background in senior administration, ideally within engineering, construction, or defense
  • Financial Literacy: Strong competency in supporting accounts (AP/AR) and understanding project budgets
  • Procurement Skills: Experience managing a supply chain or purchasing function within a project environment
  • Software Proficiency: Advanced skills in MS Excel and experience with ERP or project management software
  • Proactive Mindset: The ability to look ahead, identify potential bottlenecks in procurement or billing, and solve them before they impact the timeline
  • min 5 years relevant experience
What we offer:
  • Stability: Join a well-established company with a massive pipeline of work in the Australian defense and security space
  • Growth: Work alongside industry-leading engineers and project managers in a collaborative, tech-forward environment
  • Location: Conveniently located in Adelaide’s northern suburbs with on-site parking and modern facilities

Additional Information:

Job Posted:
April 27, 2026

Expiration:
April 30, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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