Project Administrator / Office Coordinator Job at DuBois & King (Bedford)

Project Administrator

Project Administrator role supporting senior staff and Project Managers across a...

Location

United Kingdom , Gateshead

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in project coordination, administration, or technical support within construction, engineering, design, or interior design
Excellent telephone manner and communication skills
Strong numeracy and literacy
Proficiency in Excel and MS Office
Highly organised with a structured and methodical approach
Strong problem-solving skills

Job Responsibility

Supporting the project and field sales teams throughout project lifecycles
Handling client queries and service calls, liaising with suppliers and service providers
Sales order processing: raising purchase orders, acknowledgements, and client invoices
Job costing: adding supplier invoices to cost sheets and liaising with Project Managers
Preparing estimates using Excel and AQ (industry-specific software)
Managing deliveries and stock movements
General administrative support

What we offer

Free on-site parking
23 days holiday (3 reserved for Christmas closure) + bank holidays
Long-term progression opportunities

Fulltime

Hospice Administrative Office Coordinator

The Administrative Office Coordinator for Hospice is responsible for providing t...

Location

United States , Mobile

Salary:

14.00 - 22.00 USD / Hour

Aveanna Healthcare

Expiration Date

Until further notice

Requirements

High school diploma or GED
Proficient typing skills
Proficient Microsoft Office skills

Job Responsibility

Greet persons entering the facility to learn the purpose of the visit and escort visitors to their destination
Assist in answering of incoming calls and ensuring accurate messages are taken and given to the appropriate staff member
Distribute mail to appropriate staff member or department, including company communication being mailed to employees
Process invoices according to branch location guidelines
Monitor office supplies and submit orders as needed
Scanning and/or filing of documentation and records
Participates in renewables/credentialing/expiration activities, to include obtaining necessary documents from staff to fulfill credentialing requirements
Ensures order and cleanliness of the office and organizes repairs or other work to maintain a professional image
Oversite of postage machine and other office equipment for use and acceptable working condition
Perform special projects as needed

What we offer

401(k) with company match
Health, dental, vision, life, and pet insurance
Mileage reimbursement and cell phone allowance
Generous PTO, sick time, and paid holidays
Inclusion Day to celebrate what matters to you
Float Day for extra flexibility and balance
Up to 8 Hours of Paid Volunteer time yearly
No-Cost Employee Assistance Program (EAP) - unlimited mental health telephonic counseling sessions, support with identity left, Will preparation and travel assistance
Robust DEI company program because Inclusion is an Aveanna Core Value
Tuition discounts and reimbursement

Fulltime

Office Manager/Project Coordinator

The role will involve managing office operations and coordinating projects withi...

Location

United States , Caledonia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in an office management or project coordination role
Proven track record in administrative assistance
Demonstrated proficiency in administrative management
Experience managing an administrative office
Proficiency in bookkeeping and related functions
Strong skills in project management
Experience in project coordination
Excellent organizational and multitasking abilities
Strong communication and interpersonal skills
Ability to work independently and as part of a team

Job Responsibility

Oversee the tracking of projects, ensuring timelines and goals are met
Assist in the implementation of CRM/PM software, moving from a paper-based system to a digital one
Manage bookkeeping tasks including accounts payable and accounts receivable
Organize and coordinate customer functions such as visits, lunch & learns, etc.
Maintain an inventory of office supplies and place orders when necessary
Ensure the accurate and efficient processing of customer credit applications
Act as a central hub for various activities and functions vital to the business
Schedule deliveries and prepare labels for shipments, ensuring smooth logistics
Handle the transmission of cash receipts to the bank, verifying all amounts for accuracy

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Project Coordinator Intern

Location

Canada , Burlington; Toronto

Salary:

Not provided

JK Contracting and Consulting Inc.

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration, Project Management, or a related field
Previous experience in a project coordination or administrative role is preferred
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management software (e.g., MS Project, Trello, Asana)
Ability to multitask and prioritize effectively
Strong attention to detail and problem-solving skills
Ability to work well in a team-oriented environment
Knowledge of project management principles and methodologies is a plus
PMP (Project Management Professional) certification or similar is a plus but not required

Job Responsibility

Assist in planning and organizing project timelines, resources, and deliverables
Collaborate with project managers and team members to define project goals and objectives
Monitor project progress and ensure that tasks are completed on schedule
Help coordinate and track project activities, including scheduling meetings, calls, and team collaborations
Maintain project documentation, including project plans, status reports, and communication records
Facilitate communication between team members, stakeholders, and external vendors
Prepare and distribute regular project updates, reports, and presentations to stakeholders
Assist with budget tracking and resource allocation, ensuring the project stays within budget
Track risks and issues, and help develop mitigation strategies
Help manage project changes and ensure that all project scope adjustments are documented

Office Coordinator

We are looking for a proactive and highly organised Office Coordinator to suppor...

Location

United Kingdom , London

Salary:

14.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Office Coordination/Manager experience - essential
High level of organisation and project management capability
Excellent communication skills - Verbal and written
Good relationship builder with key stakeholders
IT skills

Job Responsibility

Ad hoc support to directors as required with diary management, meeting scheduling, travel and accommodation
Organises interviews and inductions for new employees
Arrange quarterly meetings
Filing and monitoring of training plans
Pushes purchase invoices to accounts and attaches VAT receipts in Synergist
Manages company policies for expenses
Completes crew travel section on call sheets
Creation of new project folders including revision control sheet, calls sheets, POE
Daily check timesheets are completed
Send out NDA and supplier forms

Parttime

Project Coordinator

A leading project management company specialising in the healthcare sector is se...

Location

United Kingdom , Hemel Hempstead

Salary:

30000.00 - 40000.00 GBP / Year

Brandon James

Expiration Date

Until further notice

Requirements

Experience in a project coordination or administrative role
Strong communication and stakeholder management skills
Proficiency in document control and project management systems
Ability to organise and prioritise workload effectively
Previous experience in healthcare or construction project management is desirable

Job Responsibility

Acting as first point of contact and communicating project status to all stakeholders after referral to Project Director
Supporting the Project Director and Senior Project Managers as required
Working as part of the project management team assisting with various project applications
Ensuring Project Directors action points from all meetings are addressed/bought to attention before set deadlines /next scheduled meeting
Administration of the company’s document control systems
Maintaining electronic/paper filing systems for all project records
Attendance of meetings at site and/or external offices as requested by the Project Director
Booking and organising meetings
Writing up minutes for meeting attended with summarised action points
Providing pre-meeting preparation of documentation and relevant updates

What we offer

Competitive salary and benefits package
Chance to work on high-profile projects in the healthcare sector

Fulltime

Project Coordinator

Join Our Client as a Project Coordinator! Office Angels is currently recruiting ...

Location

United Kingdom , Hassocks

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a project-based or technical administrator role
Strong attention to detail and ability to manage multiple priorities
Excellent verbal and written communication skills
Proficiency in Microsoft Office (Excel, Word, PowerPoint)
Previous experience in CAD is preferrable
A proactive, can-do attitude and willingness to learn

Job Responsibility

Coordinating project timelines and deliverables
Maintaining and updating documentation and records
Preparing reports, presentations, and project summaries
Liaising with clients, suppliers, and subcontractors
Managing calendars, meetings, and scheduling
Processing invoices and tracking budgets
Assisting with the preparation of technical drawings and documentation
Uploading and monitoring work schedules within internal systems
Tracking material costs and compiling project-specific data
Supporting with document management including insurance and policy updates

What we offer

Opportunities for training and career development
Involvement in varied and engaging projects
Regular team activities and social events

Fulltime

Project Coordinator

Assist project teams with day-to-day construction administration tasks.

Location

United States , Denver

Salary:

Not provided

Howell Construction

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
Minimum 2 years of administrative or project coordination experience required
2+ years supporting construction or engineering projects preferred
Some background in a customer service environment preferred
Excellent verbal and written communication skills
High attention to detail and ability to work with precision
Strong organizational and time management skills
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
Familiarity with construction project management tools (e.g., Procore, Bluebeam, Vista Viewpoint)
Critical thinking and problem-solving abilities

Job Responsibility

Gather, review, input, and file project documentation including contracts, submittals, change orders, and compliance records in alignment with company and project requirements
Maintain document control processes and ensure timely data entry into systems such as Procore, Vista Viewpoint and shared digital folders
Support the preconstruction and bidding process by preparing bid invitations, distributing specifications, and assisting with compliance and regulatory documentation
Assist in subcontractor onboarding, including issuing subcontracts, verifying insurance and bonding documentation, and coordinating access to project platforms
Monitor and maintain project dashboards and administrative tracking tools to ensure timely status updates on RFIs, submittals, and other deliverables
Prepare standard communications, such as emails, letters, meeting minutes, and tracking logs, ensuring clarity and professional formatting
Coordinate, compile and issue monthly owner billings, including incorporation of subcontractor pay applications into each bill
Collect and follow up on required documentation for payment processing, including lien waivers, certified payroll, diversity reports, and affidavits
Track and support change-management activities including pricing requests, proposal generation, and the distribution of change orders
Act as a liaison between internal departments and subcontractors to resolve document or compliance issues quickly and efficiently

What we offer

Competitive compensation
Bonus plan
Company benefits
Personal and professional development opportunities
Team bonding activities
Dog-friendly office environment
Company outings
Holiday celebrations
Community service opportunities
On-site fitness center

Fulltime

Project Administrator / Office Coordinator

DuBois & King

Location:
United States , Bedford

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 03, 2026

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