Project Administrator (Construction) Job at Office Angels (Aylesford)

Construction Project Administrator

The Project Administrator is responsible for providing onsite administrative and...

Location

United States , San Antonio, Austin, DFW

Salary:

Not provided

T5 Data Centers

Expiration Date

Until further notice

Requirements

Previous Experience: 3 plus years required in office administration or related field
Associate degree preferred
Construction Industry knowledge experience a plus
Must be proficient in: Microsoft Project, Excel, Word, PowerPoint, PDF/ Bluebeam, and Procore
Excellent verbal, written and interpersonal communication skills, required
Ability to read and comprehend design drawing packages. (not required)
Demonstrate effective relationship building within the project team and throughout the Company.
Attention to detail
Time Management skills required.
An energetic self-starter with a “can do/whatever it takes” attitude who can perform under pressure, work successfully on tight deadlines and identify and resolve problems as they arise, required

Job Responsibility

Coordinate with project team to oversee/process day-to-day administration for Job/Project: Including ordering and maintaining all office supplies, expense reports, payroll, and mail
Process all paperwork associated with projects, such as Trade Subcontractor Invoices/Pay Apps, certificates of insurance and bonds, onsite payroll, lien waivers, Owner Pay Applications, and miscellaneous vendor requirements
Help manage Subcontractor workflow as it relates to review & approval process of Trade Subcontractor
Work in conjunction with Project Manager’s, Superintendents, Engineers and Project Accountants and other Departments to complete project needed tasks
To assist with the control of all financial and commercial aspects of construction related contracts
To assist in the production of supporting financial information for T5 Construction related projects
To maintain and update both manual and computer records relating to T5 Construction contracts
To prepare and issue predefined reports, which form part of the contract and customer requirement
Liaise closely with the Project Manager, ensuring accurate processing of quotations and purchase orders, invoices, time sheets and PTO records
To undertake general office duties involving T5 Construction related contracts, to include: Correspondence and filing

Fulltime

Construction Project Administrator

The Project Administrator is responsible for providing onsite administrative and...

Location

United States , Chicago

Salary:

70000.00 - 82000.00 USD / Year

T5 Data Centers

Expiration Date

Until further notice

Requirements

3 plus years required in office administration or related field
Associate degree preferred
Construction Industry knowledge experience a plus
Must be proficient in: Microsoft Project, Excel, Word, PowerPoint, PDF/ Bluebeam, and Procore
Excellent verbal, written and interpersonal communication skills, required
Ability to read and comprehend design drawing packages. (not required)
Demonstrate effective relationship building within the project team and throughout the Company.
Attention to detail
Time Management skills required.
An energetic self-starter with a “can do/whatever it takes” attitude who can perform under pressure, work successfully on tight deadlines and identify and resolve problems as they arise, required

Job Responsibility

Coordinate with project team to oversee/process day-to-day administration for Job/Project: Including ordering and maintaining all office supplies, expense reports, payroll, and mail
Process all paperwork associated with projects, such as Trade Subcontractor Invoices/Pay Apps, certificates of insurance and bonds, onsite payroll, lien waivers, Owner Pay Applications, and miscellaneous vendor requirements
Help manage Subcontractor workflow as it relates to review & approval process of Trade Subcontractor
Work in conjunction with Project Manager’s, Superintendents, Engineers and Project Accountants and other Departments to complete project needed tasks
To assist with the control of all financial and commercial aspects of construction related contracts
To assist in the production of supporting financial information for T5 Construction related projects
To maintain and update both manual and computer records relating to T5 Construction contracts
To prepare and issue predefined reports, which form part of the contract and customer requirement
Liaise closely with the Project Manager, ensuring accurate processing of quotations and purchase orders, invoices, time sheets and PTO records
To undertake general office duties involving T5 Construction related contracts, to include: Correspondence and filing

Fulltime

Construction Inspector / Project Administrator

CRW is seeking a Construction Inspector and/or Project Administrator with at lea...

Location

United States , Anchorage

Salary:

35.00 - 50.00 USD / Hour

CRW Engineering Group

Expiration Date

Until further notice

Requirements

High school diploma or GED required
associate or bachelor’s degree in Construction Management, Civil Engineering, or related field preferred
2+ years of experience in construction inspection, field engineering, or construction administration
Strong understanding of construction methods and practices
Familiarity with applicable local, state, and federal construction standards and regulations
Ability to read and interpret engineering drawings, plans, and technical specifications
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office and inspection/reporting software
Valid driver’s license

Job Responsibility

Perform on-site construction inspection to verify compliance with project plans, specifications, and applicable codes and regulations
Maintain daily inspection reports, photo documentation, and field records
Monitor contractor activities for quality, safety, and adherence to project requirements and schedules
Conduct field measurements and coordinate material testing as required
Identify and report deficiencies, safety concerns, and non-compliant work
Support project engineers with field verification, technical documentation, and construction coordination
Verify installed quantities for progress payments and project documentation
Assist with project administration, including maintaining project files, contractor coordination, and preparing closeout documentation

What we offer

Collaborative, team-oriented environment
Engaging and diverse projects
Strong commitment to delivering high-quality engineering solutions
Community-minded culture
Respect for work/life balance
Long-term employee growth
Strong total rewards package
Health support
Financial security support
Professional development support

Fulltime

Construction Inspector / Project Administrator

Location

United States , Anchorage

Salary:

35.00 - 50.00 USD / Hour

CRW Engineering Group

Expiration Date

Until further notice

Requirements

High school diploma or GED required
associate or bachelor’s degree in Construction Management, Civil Engineering, or related field preferred
2+ years of experience in construction inspection, field engineering, or construction administration
strong understanding of construction methods and practices
familiarity with applicable local, state, and federal construction standards and regulations
ability to read and interpret engineering drawings, plans, and technical specifications
strong organizational skills and attention to detail
excellent written and verbal communication skills
proficiency in Microsoft Office and inspection/reporting software
valid driver's license

Job Responsibility

Perform on-site construction inspection to verify compliance with project plans, specifications, and applicable codes and regulations
maintain daily inspection reports, photo documentation, and field records
monitor contractor activities for quality, safety, and adherence to project requirements and schedules
conduct field measurements and coordinate material testing as required
identify and report deficiencies, safety concerns, and non-compliant work
support project engineers with field verification, technical documentation, and construction coordination
verify installed quantities for progress payments and project documentation
assist with project administration, including maintaining project files, contractor coordination, and preparing closeout documentation

What we offer

Strong total rewards package
benefits program supporting employee health, financial security, and professional development
collaborative, team-oriented environment
engaging and diverse projects
strong commitment to high-quality engineering solutions
community-minded culture
respect for work/life balance and long-term employee growth

Fulltime

Senior Project Coordinator - Construction Project Management Support

You'll be the reliable support foundation for JLL's construction project success...

Location

Costa Rica , Belen

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Bachelor's degree in Construction Management, Civil Engineering, Architecture, Business Administration, or related field (Associate degree with relevant experience considered)
2-4 years of experience in construction support, project coordination, administrative assistance, or related support roles
Basic proficiency in project management tools (AdaptiveWork, Ingenious, Microsoft Project, Smartsheet) and construction management systems (Procore, PlanGrid)
Advanced Microsoft Office Suite skills for project documentation, reporting, and administrative support
Strong attention to detail for accurate documentation management and systematic administrative support with proven administrative skills
Clear communication abilities for coordination with construction teams and administrative support functions
Understanding of construction processes, project phases, construction terminology, and administrative procedures

Job Responsibility

Provide administrative support to Project Managers across construction project phases including documentation assistance, schedule organization, and milestone tracking
Maintain construction project documentation including permits, inspections, project files, drawings, and specifications in organized systems using SharePoint, Teams, and construction management platforms
Assist Project Managers with internal team coordination, meeting scheduling, communication support, and construction progress coordination activities
Help with construction budget tracking assistance and basic financial coordination activities throughout project lifecycles using tools like Certinia
Support construction project performance tracking, progress monitoring, quality documentation, and adherence to established procedures
Coordinate internal communication between Project Managers, construction teams, and support departments to facilitate smooth project workflows
Organize and maintain comprehensive construction project files ensuring accuracy, accessibility, and systematic administrative support

Fulltime

Procore Project Administrator

Robert Half is working to hire a Procore Project Administrator to act as the go-...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience supporting ERP projects in a project coordination capacity
Hands-on experience administering Procore, including document control, reporting, recordkeeping, and support for project or engineering teams
Working knowledge of documentation, including subcontracts, change orders, invoices, and work orders
Familiarity with key documents such as RFIs
Strong Microsoft Office skills, especially advanced Excel functions such as lookups, pivot tables, and data validation
Experience using document management platforms such as Box, SharePoint, or similar systems
Strong communication skills, sound judgment with confidential information, and the initiative to independently follow through on open items
Experience working with various tools including: Procore, M365, SharePoint, Excel, MS Project, Jira (or similar pm tool), ERP integration tools

Job Responsibility

Administer Procore to maintain organized, accurate, and timely project documentation
Coordinate contract-related records across prime agreements, subcontracts, change events, invoices, and other commitment documents throughout the project lifecycle
Support engineering, project management, and vendor teams by tracking submittals, RFIs, drawings, specifications, and other controlled documents
Monitor document quality by enforcing version control practices, file naming consistency, and required metadata standards
Prepare reports and dashboard outputs from Procore to provide visibility into project controls, financial status, and executive-level updates
Perform data entry, record maintenance, and document audits to help ensure information is complete, current, and accessible
Work with internal and external stakeholders to resolve missing documentation, follow up on incomplete records, and maintain process compliance
Assist with related system coordination activities and platform integrations when project workflows require alignment with other construction or cost management tools

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Construction Project Coordinator

A growing construction-focused organization is seeking a Project Coordinator to ...

Location

United States , Denver

Salary:

22.00 - 30.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

1-3+ years of experience in project coordination, construction administration, or similar role
Experience supporting construction, engineering, or project management teams strongly preferred
Familiarity with project tracking or PM software
Strong organizational and documentation skills with high attention to detail
Ability to manage multiple priorities in a deadline-driven environment
Proficiency in Microsoft Office (especially Excel and Outlook)

Job Responsibility

Support Project Managers/Directors with day-to-day coordination across active construction projects
Track project milestones, deadlines, and outstanding action items within project management systems
Proactively follow up with internal teams (including accounting/AP and other departments) to ensure timely progress
Maintain accurate project documentation, records, and reporting
Assist with administrative tasks including meeting coordination, notes, and document control
Monitor project workflow to ensure key deliverables are completed on schedule
Serve as a central point of communication between cross-functional teams

Fulltime