Project Administrative Specialist

• Schedule and coordinate meetings with internal teams, communities, and external stakeholders
• Draft and prepare memos, reports, emails, and other communications
• Learn and efficiently use the Community Mitigation Fund database system
• Attend GPAC Subcommittee meetings, take minutes, and assist with meeting logistics (some in-state travel may be required)
• Maintain filing systems, documentation, and records related to the Community Mitigation Fund and GPAC activities
• Participate as a member of the Community Mitigation Fund review team
• Support the development of annual guidelines, standard forms, templates, and program tracking documents
• Prepare meeting agendas, assemble meeting packets, and manage follow-up tasks
• Collaborate with team members and leadership to ensure timely completion of program deliverables

• 3–5 years of experience in a legal secretarial, paralegal, administrative, or executive assistant role
• 3+ years of experience supporting project management or in a related administrative capacity
• Bachelor’s Degree or equivalent
• Experience with the administration of grant programs
• Strong meeting coordination and scheduling abilities
• Excellent written and verbal communication skills with strong attention to detail and proofreading abilities
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general project management tools
• Willingness and ability to learn new systems and databases
• Strong research skills and the ability to manage multiple priorities
• Ability to develop and implement organizational strategies to achieve program goals
• Must pass a comprehensive background check including credit check, CORI, drug screening, and fingerprinting

Experience with the administration of grant programs