Project Administrative Manager

• Provide training, support, mentorship and supervision for Project Administrators, remaining committed to their professional development and growth
• Provide ongoing feedback day-to-day, to ensure professional development and growth for staff
• Evaluate administrative staff performance to support annual review and compensation cycles
• Coordinate, assign and monitor schedules and activities of project administration staff
• Monitor administrative staffing requirements, making adjustments as necessary to maintain balanced workloads among staff
• review project workloads with Project Managers and Project Administrators
• hire or reduce staff accordingly with approval of Administrative Operations Manager and Managing Partner
• Act as an office-wide resource for standard project procedures
• capable of identifying appropriate solutions to project needs
• Monitor administrative procedures to determine / develop the best methods for maintaining consistency and improving quality and efficiency, in collaboration with other leaders
• Support project Quality Management (QM) by: collaborating with the QM team to develop and maintain the QM processes, systems, and tools to ensure compliance with ZGF standards and guidelines
• track and update QM documentation
• assist in providing training and resources to all staff on QM practices, tools and methodologies
• Support some projects as the primary Project Administrator

• Highly experienced in administrative support services and project administration with documented excellent performance
• Minimum of 3 years of experience in Architecture field
• Comprehensive understanding of project life cycles and the administrative support needs associated with each phase
• Strong problem solving and critical thinking skills
• Exceptional leadership and time, task, and resource management skills
• Capable of managing staff and assessing workloads
• Proficient in the following software applications: Microsoft Office Suite, especially Word, Excel, Outlook and Teams
• Newforma
• BlueBeam
• Deltek Vision
• AIA Contract Documents
• Knowledge of architectural / engineering terminology required
• Must be articulate with excellent communication skills, able to collaborate and interact effectively with administrative staff, management, and other departments
• Must possess ability to maintain a high level of confidentiality and discretion with regard to project, business and personnel matters

InDesign a plus, though not required

• Medical, Dental and Vision coverage with a generous employer contribution
• HSA with employer contribution
• 401k with employer match
• 4 weeks of PTO and 10 paid holidays per year
• paid parental and family leave programs