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Project Administrative Coordinator

https://www.randstad.com Logo

Randstad

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Location:
Canada , Montreal

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Category:
-

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

Are you an administrative coordinator looking for your next challenge in the renewable energy sector? Do you want to join a company whose values focus on sustainability, respect and innovation? Are you looking to play a key role in a growing company and make a real contribution to its success? Our client, an innovative and well-respected company, is looking for their next Project Administrative Coordinator to join their beautiful office in Downtown Montreal.

Job Responsibility:

  • Ensure administrative coordination of projects (tracking documents, contracts,suppliers, schedules)
  • Participate in preparing purchase orders and tracking purchases of goods and services related to projects
  • Collaborate with project managers to facilitate approvals, invoice processing, and asset-related documentation
  • Coordinate team business travel (reservations,itineraries, transportation, accommodation, insurance, visas if applicable)
  • Maintain travel records and provide support to employees on logistical issues
  • Ensure the smooth daily running of the office (supplies, service contracts, equipment, workspaces)
  • Manage reception, mail, and internal/external suppliers
  • Support the administration department in preparing documents, reports, or administrative follow-ups
  • Participate in the organization of internal events and provide general administrative support to the team

Requirements:

  • College or university degree in administration, office automation, logistics, or a related field
  • 3 to 5 years of experience in a similar administrative role, ideally in a project, construction, or engineering environment
  • Excellent command of office automation tools (Microsoft Office Suite, Excel, Outlook)
  • Organizational skills, attention to detail, and ability to manage multiple priorities at once
  • Team spirit, autonomy, and interpersonal skills
  • Bilingualism (French/English)

Nice to have:

  • Experience supporting engineering, construction, or energy projects
  • Knowledge of purchasing and logistics management practices
What we offer:
  • Full time, permanent position
  • 3 weeks vacation, plus extra time over the winter holidays
  • Comprehensive health insurance program (after probationary period)
  • Flexible work schedule (37.5 hours per week)
  • Collaborative and friendly working environment, and social activities
  • Hybrid schedule (4 days in office and one day from home)

Additional Information:

Job Posted:
December 24, 2025

Expiration:
February 08, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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