Project Administrative Coordinator Job at Randstad (Montreal)

Job Responsibility

Ensure administrative coordination of projects (tracking documents, contracts,suppliers, schedules)
Participate in preparing purchase orders and tracking purchases of goods and services related to projects
Collaborate with project managers to facilitate approvals, invoice processing, and asset-related documentation
Coordinate team business travel (reservations,itineraries, transportation, accommodation, insurance, visas if applicable)
Maintain travel records and provide support to employees on logistical issues
Ensure the smooth daily running of the office (supplies, service contracts, equipment, workspaces)
Manage reception, mail, and internal/external suppliers
Support the administration department in preparing documents, reports, or administrative follow-ups
Participate in the organization of internal events and provide general administrative support to the team

College or university degree in administration, office automation, logistics, or a related field
3 to 5 years of experience in a similar administrative role, ideally in a project, construction, or engineering environment
Excellent command of office automation tools (Microsoft Office Suite, Excel, Outlook)
Organizational skills, attention to detail, and ability to manage multiple priorities at once
Team spirit, autonomy, and interpersonal skills
Bilingualism (French/English)