Project Administration Assistant Job at Office Angels (Edinburgh)

Project Assistant

We are seeking a detail-oriented Project Assistant to support project teams with...

Location

United States , Silver Spring

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate or bachelor’s degree preferred
2+ years of experience in project coordination or administration
Strong attention to detail and time management skills
Proficiency with Microsoft Office and project management tools

Job Responsibility

Assist with project documentation, timelines, and deliverables
Coordinate communication between project team members
Track progress and update project management systems
Prepare meeting notes and assist with reporting and analysis
Support procurement and logistical needs

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Project Assistant

We are looking for a detail-oriented Project Assistant to support marketing and ...

Location

United States , Twin Falls

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting projects in an administrative or coordination capacity
Ability to manage timelines and keep multiple tasks organized in a fast-paced environment
Familiarity with scanning, document handling, and maintaining accurate digital records
Working knowledge of project management processes and day-to-day task coordination
Comfort using mobile devices such as an iPhone for communication and project support
Experience with Dropbox or similar file-sharing platforms
Strong attention to detail and dependable follow-through on assigned responsibilities

Job Responsibility

Coordinate project schedules and monitor deadlines to help ensure tasks are completed on time
Prepare, organize, and scan project documents so records remain accurate and easy to access
Support project management activities by tracking progress, updating status information, and following up on open items
Confirm that assigned teams have received the correct quantity of materials before work begins each day, including signage and related program documents
Assist with master scheduling efforts to align project timelines, resources, and daily priorities
Maintain project files in shared platforms such as Dropbox to support efficient collaboration and document control
Use an iPhone and other mobile tools to communicate updates, capture information, and support field coordination

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Project Assistant

We are looking for a Project Assistant to support project managers in planning, ...

Location

United States , Gaithersburg

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate or bachelor’s degree preferred
2+ years of experience in project coordination or administration
Strong attention to detail and time management skills
Proficiency with Microsoft Office and project management tools

Job Responsibility

Assist with project documentation, timelines, and deliverables
Coordinate communication between project team members
Track progress and update project management systems
Prepare meeting notes and assist with reporting and analysis
Support procurement and logistical needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Project Assistant

We are looking for a detail-oriented Project Assistant to support construction p...

Location

United States , Pearl City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 3 years of administrative or secretarial experience, ideally in a project-driven or construction-related environment
Experience with answering phones and providing excellent customer service
Strong written and verbal communication skills
Excellent organizational skills
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Ability to work accurately, both independently and collaboratively, in a fast-paced setting
Valid driver’s license and ability to satisfy background screening and drug testing requirements as applicable
Familiarity with construction project documentation is preferred

Job Responsibility

Prepare, organize, and maintain project records such as contracts, purchase orders, insurance documents, bonds, pay requests, warranties, closeout materials, and other essential files
Coordinate document control activities from project kickoff through completion
Distribute project communications to the appropriate team members
Track project documentation through detailed logs
Verify that required legal, insurance, and compliance documents are collected
Follow up with subcontractors, suppliers, and vendors to obtain outstanding paperwork
Maintain official filing systems
Provide administrative support to the project team by scheduling meetings, coordinating office supplies, assisting visitors, and handling day-to-day office tasks
Communicate professionally with contractors, field personnel, suppliers, and other stakeholders

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Project Assistant

We are seeking a detail-oriented Project Assistant to support project teams with...

Location

United States , Bethesda

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate or bachelor's degree preferred
2+ years of experience in project coordination or administration
Strong attention to detail and time management skills
Proficiency with Microsoft Office and project management tools.

Job Responsibility

Assist with project documentation, timelines, and deliverables
Coordinate communication between project team members
Track progress and update project management systems
Prepare meeting notes and assist with reporting and analysis
Support procurement and logistical needs.

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan.

Executive Business Assistant & Project Coordinator

This role provides high-level executive support to the Country Manager and plays...

Location

Netherlands , Amersfoort

Salary:

Not provided

GSK

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent work experience
Minimum 3 years' experience supporting senior leaders, teams, or projects
Strong organisational skills and proven ability to manage competing priorities
Excellent written and verbal communication skills in Dutch and English
Confident user of Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools
Demonstrated digital fluency, with the ability to embrace digital and AI-enabled tools to increase personal productivity, work efficiency, and collaboration across teams
Able to work on-site in the Netherlands with a hybrid working pattern as agreed with the hiring manager

Job Responsibility

Executive Business Support: Provide direct executive support to the Country Manager
Act as Secretary for key governance and business management bodies
Lead agenda planning, preparation of meeting materials, tracking of decisions and actions
Support the Country Manager in the annual sign-off process of the Transfer of Value (TOV) Transparency declarations
Manage daily office and administrative requests
Support onboarding and practical needs for team members
Create, maintain and manage annual Purchase Orders
Coordinate logistics for internal meetings and events
Third Party Risk Management: Act as the designated Risk Owner at RMCB level for the 'Third Party Engagement' risk
Maintain continuous oversight of third-party engagements

What we offer

Competitive base salary
Annual bonus based on company performance
Flexible working options available for most roles
Learning and career development
Access to healthcare & wellbeing programmes
Employee recognition programmes

Fulltime

Administration Assistant

Collaboration is key to how we work, and we are looking for an Administration As...

Location

Jersey , Jersey

Salary:

Not provided

Ogier

Expiration Date

Until further notice

Requirements

Previous administration experience (ideally in a legal or professional services environment)
tech-savvy outlook
comfortable working within a busy environment
good organisational skills
ability to manage own time and prioritise workload
strong attention to detail
proficient in Word/Outlook
working knowledge of Excel and PowerPoint

Job Responsibility

Typing of correspondence and formatting documentation
ensuring current files are kept up to date (including filing of emails and correspondence, photocopying and scanning) and closing matters when concluded
keeping business systems up to date
managing client interactions and supporting Partners and their teams with client investigative work along with drafting client communications and legal documents
organising in-house and external meetings along with travel as necessary
general printing/scanning and production of Court bundles where necessary
to work independently and take ownership of allocated administrative tasks and assist the fee earners and wider teams in the business
be proactive in your communication and engagement with fee earners identifying opportunities to support with easing the administrative burden
apply process improvement training by documenting existing processes and identifying process improvement opportunities that deliver efficiencies and improve client experience
mentor and provide training and support to colleagues

Fulltime

Project Assistant

We are looking for a Part-time Project Assistant to provide dependable coordinat...

Location

United States , Pleasanton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in project coordination, operations support, administrative support, or a related role
Strong organizational skills with close attention to detail and the ability to keep multiple workstreams moving forward
Clear written and verbal communication skills, with confidence interacting with leadership and staff
Ability to manage competing priorities, meet deadlines, and work independently with limited oversight
Proficiency with Microsoft Office applications, especially Word, Excel, and Outlook, along with virtual meeting tools
Demonstrated skill in creating reports, maintaining tracking systems, and documenting project activity accurately
Adaptability, sound judgment, and a dependable work style in a rapidly changing environment
Bachelor's degree preferred
experience in healthcare, behavioral health, nonprofit, construction, or corporate office settings is a plus

Job Responsibility

Coordinate project activities by monitoring deadlines, tracking progress, and helping keep deliverables on schedule
Arrange meetings, manage calendars, document key discussion points, and follow up on action items to support project momentum
Prepare spreadsheets, status updates, reports, and other business documents that improve visibility into ongoing work
Maintain organized files, logs, and project records so information is accessible, current, and audit ready
Partner with departments and team members to gather updates, resolve pending items, and ensure timely completion of assigned tasks
Provide day-to-day administrative assistance to leadership, including support for presentations, training materials, and special initiatives
Communicate with internal stakeholders and external contacts in a clear and attentive manner
Assist with operational coordination in a fast-paced environment, adjusting quickly as priorities evolve
Support recruitment-related activities, expense documentation, scanning, and other administrative tasks as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

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Project Administration Assistant

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